[1]
Editor’s Note: The title of this article was changed
from “Department of Municipal Operations” to “Department
of Administration” 4-22-2015 by Ord. No. 1064-15.
A.
Divisions established. Under the supervision of the Mayor, as Chief
Executive Officer, there shall be a Department of Administration,
the head of which will be the Township Administrator. Within the Department
there shall be the following divisions.
[Amended 4-22-2015 by Ord. No. 1064-15]
B.
Departmental powers and duties generally. The Department
shall assist the Mayor in the direction and supervision of the departments
established by this chapter; coordinate the operation and administration
of the various departments, divisions and agencies of the Township
government; conduct the business operations of the Township and perform
such other duties as the Mayor may designate. With respect to the
statutory agencies herein designated, the Department shall have the
authority of liaison between such agencies and the departments herein
established.
A.
Supervision of office. Within the Department there
shall be the Office of the Municipal Clerk, the head of which shall
be the Municipal Clerk, who shall be appointed by the Mayor with the
advice and consent of Council.
B.
Composition. The Office of the Municipal Clerk shall
consist of the Municipal Clerk, who shall be appointed in the same
manner and for the same term as herein prescribed for division heads,
and such other personnel as may be authorized by ordinance.
C.
Duties and powers.
(1)
The Municipal Clerk shall be the Clerk of the Council,
performing such functions as may be required by law of Township Clerks
generally and perform such other duties as may be prescribed for the
Clerk of the Council by this chapter.
(2)
The Clerk shall:
(a)
Record all ordinances and resolutions adopted by the
Council and, at the close of each year, with the advice and assistance
of the Municipal Attorney, bind, compile or codify all the ordinances
and resolutions or true copies thereof of the municipality which then
remain in force and effect.
(b)
Maintain operating reports of the various departments,
divisions, offices and agencies of the municipal government.
(c)
Properly index the record books, compilation or codification
of ordinances and resolutions.
(d)
Perform those duties prescribed for Municipal Clerks
by the Charter with respect to petitions of recall, initiative and
referendum.
(e)
Provide secretarial and clerical services for all
officers and employees of the municipal government, except for the
statutory agencies herein defined.
(f)
Prepare a copy of all ordinances and proposed ordinances
which will require publication under the Charter or general law and
cause the same, properly attested, to be published in any newspaper
legally qualified for the publication of official advertisements and
file in his/her office the requisite proofs of such publication.
(g)
Issue all licenses and permits and collect all fees
for which no other provision has been made by this chapter.
(h)
Have custody of the Township Seal and affix it to
such books, papers and documents as may be authorized pursuant to
law.
(i)
Have and take custody of all official books, papers
and documents of the Township for which no other repository is provided
by the Charter or ordinance and preserve and keep them safely.
(j)
Prepare an annual directory of Township officials
and employees, time and place of meetings of all Township boards,
agencies or commissions having regular meetings, office hours of officials
and including such other information as the Mayor deems appropriate,
which directory shall be available in the office of the Clerk.
(k)
Perform the duties of the Voting Registrar as provided
by state statute.
D.
Deputy Clerk.
[Amended 9-8-1999 by Ord. No. 692-99]
(1)
There is hereby created and established, pursuant
to N.J.S.A. 40A:9-135, the office of Deputy Municipal Clerk.
(2)
The Deputy Municipal Clerk shall be appointed by the
Mayor with advice and consent of Council. The Deputy Municipal Clerk
will report to the Municipal Clerk.
(3)
The term of appointment of a Deputy Municipal Clerk
that is the holder of a valid New Jersey Registered Municipal Clerk
certificate shall be for three years effective from the date of appointment.
The term of appointment of a Deputy Municipal Clerk that does not
hold the New Jersey Registered Municipal Clerk certificate shall be
for one year, subject to annual appointment. The position shall not
be subject to the rights of tenure. Employee shall be compensated
in accordance with the Salary Ordinance and shall be subject to the
terms, conditions and policies contained in the employee manual for
all contractual employees.
(4)
The Deputy Municipal Clerk shall have such powers,
duties and functions as shall be establish by a job description as
recommended by the Municipal Clerk and approved by the Mayor and Council.
During the absence or disability of the Municipal Clerk, the Deputy
Municipal Clerk shall have all of the powers and duties of the Municipal
Clerk and shall perform the functions and duties of such office. The
Mayor and Council shall determine when an absence or disability exists.
A.
Appointment of Township Attorney. There shall be a
Township Attorney, who shall be appointed by the Mayor with the advice
and consent of the Council for a term of one year, within the limits
of available appropriations. Prior to his appointment he/she shall
have been duly admitted to the practice of law in the State of New
Jersey for at least three years.
B.
Duties of Township Attorney. The Township Attorney
shall represent the Township in all legal matters and shall advise
and assist the Mayor, the Council and the Department as required in
the administration of the Township government. He shall attend meetings
of the Council, draft ordinances and resolutions and give opinions
and rulings on questions of law which may arise at Council meetings.
He shall prepare or approve all legal instruments relating to the
business of the Township. He shall represent the Township in any litigation
and conduct trials, appeals and other proceedings affecting the interest
of the Township as he/she may in his/her discretion determine to be
necessary or desirable or as directed by the Mayor or Council.
C.
Additional duties. The Township Attorney shall also:
(1)
Maintain records of all actions, suits, proceedings
and matters which relate to the Township's interest and report thereon
from time to time as the Mayor or Council may require.
(2)
Have power to enter into any agreement, compromise
or settlement of any litigation in which the Township is involved,
subject to the approval of the Council.
(3)
Upon the termination of his/her service with the Township,
forthwith surrender to his/her successor all Township property, papers
and records, together with a written consent to substitution of his/her
successor in any pending actions or proceedings.
D.
Special counsel. Whenever he deems the interests of
the Township so to require, the Township Attorney may, with the approval
of the Mayor and within the limits of available appropriations, appoint
special counsel to assist him in the preparation, trial or argument
of any issue or in such other capacity as he may determine. If the
Township Attorney should be disqualified with respect to any matter,
the Mayor may appoint special counsel with the approval of the Council,
to represent the Township for and with respect to such matter.
[Amended 9-8-1999 by Ord.
No. 693-99; 3-23-2016 by Ord. No. 1081-16]
A.
Board
of Health established. Pursuant to N.J.S.A. 26:3-1 et seq., the Board
of Health of the Township of Clinton, New Jersey, is hereby established
to carry out the mandates and requirements of Title 26 of the New
Jersey Statutes, which requires that every municipality in the state
establish a local Board of Health to address and regulate public health
within its boundaries.
B.
Membership
composition and term of office. The Board of Health shall consist
of five members, each of whom shall be a member of the governing body.
The term of each member shall run concurrently with his or her term
of elected office.
C.
Powers
and duties. The Board of Health shall have the power to pass, alter
or amend ordinances and resolutions, and make rules and regulations
with regard to public health within the boundaries of the Township
of Clinton, and more particularly for the purposes set forth in N.J.S.A.
26:3-3.
D.
Delegation.
The Board of Health may delegate by resolution any or all of its powers
and duties to any member of the Board or any officer thereof, or to
the Hunterdon County Board of Health, as the local Board of Health
may deem proper and appropriate to carry out its responsibilities.
E.
Budget.
The Board of Health shall each year, prior to adoption of the budget
of municipal taxes to be levied for the year, present to the governing
body an estimate of the appropriation which it believes necessary
for health purposes. The governing body shall appropriate such amount
as it may determine to be sufficient to accomplish the responsibilities
of the Board of Health.
A.
Within the Department of Health, Welfare and Housing,
there shall be a Local Assistance Board.
B.
Composition. The Local Assistance Board shall consist
of three members appointed by the Mayor with the advice and consent
of the Council pursuant to general law. The Board shall appoint annually
a qualified General Assistance Director. The members of the Local
Assistance Board shall serve without salary.
C.
Powers and duties. Under the supervision of the Municipal
Clerk and of the Local Assistance Board, the General Assistance Director
shall:
(1)
Administer laws and ordinances relating to relief
of the needy, including the furnishing of all forms of public assistance
to needy persons who are eligible for assistance provided by law through
county and state agencies.
(2)
Provide or arrange for shelter and custodial care
to dependent and homeless men and women.
(3)
Enter into and perform cooperative agreements with
voluntary charitable organizations and services to effectuate its
other functions under this section.
(4)
Provide related social services, such as domestic
relations counseling, investigation of paternity cases, indigent burials
and other public welfare activities.
(5)
Cooperate with other public agencies and institutions
and with voluntary institutions in the certification of medically
indigent patients for care and treatment.
(6)
Provide periodic investigation of all welfare cases
in accordance with general law.
(7)
Aid needy persons to achieve self-support or to obtain
aid from other appropriate agencies.
(8)
Refer needy persons to appropriate agencies from which
they may obtain aid.
(9)
Establish standard procedures for and maintain records
of investigations, local assistance requests and grants, referrals
for categorical assistance or for general assistance and the disposition
of cases.
(10)
Commit individuals to state or county institutions
when such care is required.
(11)
Request state reimbursement for payments for general
assistance and for interim assistance grants made to needy persons.
(12)
Comply with all requirements of applicable law so
that the Township shall be eligible to receive reimbursement for payments
made.
