[Amended 5-19-1992 by Ord. No. 1119; 3-20-2001 by Ord. No. 1343]
The Mayor may, by and with the approval of a
majority of the City Council, appoint a City Administrator, Assistant
City Administrator, Treasurer, Clerk, Engineer, Attorney, Department
of Public Works, Planning and Zoning Director, Golf Course Superintendent,
Physician, Recreation Director, Chief of Fire Department, Chief of
Police and other personnel deemed necessary. All appointed officials,
except Chief of Police and Chief of Fire Department, may be removed
at any time by the Mayor with the approval of a majority of the Council.
The Chief of Police and the Chief of Fire Department may be suspended
or discharged only in accordance with the Nebraska Civil Service Act
and the rules promulgated by the City of Papillion Civil Service Commission
pursuant to said Act. All such confirmations of appointments of such
offices by the Council shall be made viva voce, and the concurrence
of a majority of the members elected to the Council shall be required.
All appointed officers shall perform such duties as prescribed by
ordinance in addition to any other duties pursuant to an employment
or service contract with the City. The office of City Administrator
may not be held by the Mayor. The appointed City Administrator may
concurrently hold any other appointed office provided for in this
section. The vote by yeas and nays shall be recorded by the Clerk.
The Council may create any office that it may
deem necessary for the good government and interest of the municipality.
The Council may regulate and prescribe by ordinance
the powers, duties and compensation of the officers of the municipality
not specifically delineated by state law. The Council may classify
the several offices and positions of trust or employment in the public
service on the basis of merit through such agency as the Council shall
provide for that purpose. The Mayor, by and with approval of a majority
of the City Council, may negotiate for and enter into employment or
service contracts for any appointed office.
The Council or Mayor may require from an officer
of the municipality at any time a report in detail of the transactions
of his or her office or of any matters connected therewith.
The City Attorney shall be the legal advisor
of the Council and City officers. The City Attorney shall commence,
prosecute and defend all suits and actions necessary to be commenced,
prosecuted or defended on behalf of the City or that may be ordered
by the Council but shall not prosecute criminal violations of City
ordinances unless said service is specifically contracted for with
the City. He shall attend meetings of the Council and give them his
opinion upon any matter submitted to him either orally or in writing
as may be required. He shall draw all ordinances, contracts and other
documents requested by the Mayor and Council. The Mayor and City Council
shall have the right to pay the City Attorney or to employ additional
legal assistants and to pay for such legal assistance out of the funds
of the City.
The Council may by ordinance combine the offices
of Clerk and Treasurer and provide for the payment of a salary to
the person holding such combined office. Such salary shall not be
in excess of the maximum amount provided by law for the salary of
the Clerk in such City plus the maximum amount provided by law for
the salary of the Treasurer in such City. When these offices are combined,
the duties of the Treasurer shall be performed by the Clerk.
A.
The Treasurer of the City shall be custodian of and
receive all money belonging to the City. The Treasurer shall keep
a separate account of each fund or appropriation and the debits and
credits belonging thereto. The Treasurer shall, at the end of every
month and as often as may be requested, render an account to the City
Council, under oath, showing the state of the treasury at the date
of such account, the amount of money remaining in each fund and the
amount paid therefrom and the balance of money in the Treasury. The
Treasurer shall accompany such account with a statement of all receipts
and disbursements, together with all warrants redeemed and paid, which
warrants, with all vouchers held, shall be filed with the Treasurer's
account in the Clerk's office. The Treasurer shall produce and show
all funds shown by such report to be on hand, or satisfy the Council
or its committee that it has such funds in its custody or under its
control. If said Treasurer neglects or fails, for the space of 10
days from the end of every month, to render its account, the office
may, by resolution of the Mayor and Council, be declared vacant and
the Mayor shall appoint and the Council confirm some other person
to fill the vacancy. The Treasurer shall keep its books and accounts
in such a manner as the Mayor and Council shall prescribe and shall
keep a daily cashbook. All of the books and accounts of the Treasurer
shall always be subject to inspection by the Mayor, members of the
Council and such other persons as they may designate. The Treasurer
shall perform such other duties as are required by the laws of the
City and the statutes of the State of Nebraska. The Treasurer shall
keep all money belonging to the City separate and distinct from its
own money and is hereby expressly prohibited from using, either directly
or indirectly, the corporation money or warrants in its custody and
keeping the same for its use and benefit or that of any other person
whomsoever. Any violation of this section shall subject the Treasurer
to immediate removal from the office by the City Council, and it may
declare such office vacant. The Mayor shall appoint a successor who
shall be confirmed by the City Council to hold office for the remainder
of the term. The Treasurer may appoint a Delinquent Tax Collector
who shall be allowed a percent upon collections to be fixed by the
Council not to exceed the fees allowed by law to the County Treasurer
for like services. The City Treasurer shall prepare all paving and
curbing tax lists and shall collect all paving and curbing taxes.
In addition the Treasurer shall exercise all those duties and obligation
imposed on the office of Treasurer by state statute. The office of
City Treasurer shall be separate and district from the office of City
Clerk commencing April 21, 1993.
[Amended 4-20-1993 by Ord. No. 1141]
B.
Treasurer's duties.
[Amended 3-15-1994 by Ord. No. 1161]
(1)
The Treasurer shall give every person paying money
into the treasury and its office a receipt therefor, which shall show
the source from which such funds are derived and shall by distinct
lines and columns, show the amount received to the credit of each
separate fund and whether the same was paid by cash, in warrants or
otherwise; one of which copies the Treasurer shall deliver to the
person making such payment and the other shall be retained and filed
with the monthly report.
(2)
The Treasurer shall examine and audit all claims made
against the City to determine they are in proper form, are correctly
computed and are justly and legally due and payable and shall determine
the proper fund from which the same is payable.
(3)
The Treasurer shall give a written report to the City
Council which report shall itemize the name of the claimant and the
amount to be paid. The Council shall approve the payment of said claims
as reflected on the City Treasurer's report by a majority vote of
those members elected to the City Council.
C.
Treasurer's books. The Treasurer shall daily, as moneys
are received, foot the several columns of its cashbook and of its
register and carry the amount forward, and at the close of each year
in case the amount of money received by the Treasurer is insufficient
to pay the warrants registered, shall close the account for the year
in such register and shall carry forward the excess. Any Treasurer
who shall fail regularly to enter upon his cashbook the amount so
received and receipted for or who shall fail to keep his cashbook
footed from day to day for the space of three days, shall forfeit
for each offense the sum of $200 to be recovered in a civil action
on his official bond by any person holding a warrant drawn on such
Treasurer, 1/2 to the person bringing such action and 1/2 to the school
fund of the county in which action is brought. The cashbook, register
and retained receipts of the Treasurer shall at all times be open
to the inspection of any person in whose name any warrants are registered
and unpaid.
D.
Treasurer's annual report. It shall be the duty of
the Treasurer to prepare and publish annually, within 60 days following
the close of the municipal fiscal year, a statement of the receipts
and expenditures by fund of the City for the preceding fiscal year.
Not more than the legal rate shall be charged and paid for such publication.
Such publication shall be made in one legal newspaper of general circulation
in the City. Any Treasurer failing or neglecting to prepare and publish
such statement of receipts and expenditures shall be deemed guilty
of a misdemeanor and shall upon conviction, be fined, not to exceed
$100 and be liable, in addition to removal from office, for such failure
or neglect.
E.
Treasurer's warrants. The Treasurer shall keep a warrant
register which shall show in columns arranged for that purpose, the
number, date and amount of each warrant presented and registered,
the particular fund upon which the name is drawn, the date of presentation,
the name and address of the person in whose name the same is registered,
the date of payment, the amount of interest and the total amount paid
thereon, with the date when notice to the person in whose name such
warrant is registered as herein provided. On presentation of a warrant
for payment to the credit of the proper fund to pay the same, it shall
be the duty of the Treasurer to enter such warrant in its register
for payment in the order of its presentation and the Treasurer shall
endorse on the warrant the words "registered for payment" with the
date of registration and shall sign such endorsement, whereupon the
warrant shall draw interest at the rate fixed by the Mayor and City
Council, which rate shall be endorsed on the warrant, until notice
of payment shall be given the registered owner. The Treasurer shall
neither directly or indirectly contract for or purchase any City warrant
at any discount whatever upon the sum due such warrant purchase or
order and if the Treasurer shall so contract for or purchase any such
order or warrant, the Treasurer shall also forfeit the whole amount
due on such order or warrant.
[Amended 6-15-1999 by Ord. No. 1298]
A.
The Mayor shall, with the consent of a majority of
the Council, appoint the City Clerk and/or deputies as required. It
shall be the duty of the City Clerk to attend every meeting of the
Council and keep a record of the proceedings thereof. Whenever a special
meeting is called by the Mayor or by four members of the Council,
the Clerk shall deliver a notice of said meeting to the members of
the Council and shall notify any and all committees of the Council
of the business entrusted to them.
B.
The Clerk shall keep and carefully preserve all papers
and books which may come into its possession as Clerk, filing and
arranging them in a manner convenient for reference.
D.
The Clerk shall keep a register of all licenses granted
and the purpose for which they were issued and report to the Council
at every meeting. At the beginning of each month the Clerk shall,
if required by the Council, furnish the Police Department with a true
copy of the register of all licenses then in force. The Clerk shall
issue licenses and collect license fees connected therewith as provided
by the laws of Nebraska or the municipality.
E.
Within 30 days after any meeting of the Council, the
Clerk shall prepare and publish the proceedings of the Council in
a legal newspaper, or more than one legal newspaper, if directed by
the Council. Said publication shall set forth a statement of the proceedings
thereof and shall also include the amount of each claim allowed, the
purpose of the claim and the name of the claimant, except that the
aggregate amount of all payroll claim may be included as one item.
Between July 15 and August 15 of each year, the names of all employees
and their current annual, monthly or hourly salaries shall be published
and any changes in salaries or the hiring of new employees during
the calendar quarter preceding the months of November, February and
May. The charge for said publication shall not exceed the rates provided
by law. The publication charge shall be paid and allowed as other
claims against the general fund.
F.
The Clerk shall have such additional duties and receive
such salary as the Council may prescribe. The office of City Clerk
shall be separate and distinct from the office of City Treasurer commencing
April 21, 1993.
[Added 4-20-1993 by Ord. No. 1141]
A.
Establishment and purpose. There is hereby established
the office of City Administrator. The purpose of the office of City
Administrator is to provide for the centralization of the administrative
responsibilities of all affairs of the City which are under the direction
of the Mayor and City Council.
B.
Appointment and responsibilities.
(1)
The City Administrator shall be the nonelected administrative
head of City government under the direction and control of the Mayor
and City Council. The City Administrator shall be appointed by the
Mayor with the approval of a majority of the members of the City Council.
(2)
The City Administrator may be removed at any time
upon notice given by the Mayor with the approval of a majority of
the members of the City Council or pursuant to the terms of any applicable
contract for services. The City Administrator may be removed without
approval of the Mayor upon a three-fourths vote of the total membership
of the Council. The City Administrator shall be given no less than
30 days notice nor more than 60 days notice of removal or 30 days
severance pay and then be removed immediately.
(3)
All of the Departments of the City shall be under
the administrative supervision and direction of the City Administrator.
Except for the purposes of inquiry, the Mayor and City Council shall
deal with the administrative services of the City through the City
Administrator.
(4)
The City Administrator shall direct the affairs of
the City to include planning, directing and coordinating the personnel
matters of all City employees, except as otherwise provided by City
ordinances, state statutes or any applicable labor contracts made
on the basis of merit; recruit, interview and test job applicants;
ensure all appointments are made on the basis of merit; maintain a
classification system, if any, for City employees and administer the
pay plan; keep records of all City employees; ensure hearings for
grievances; promote training programs; and foster good employee relations.
(5)
Compensation. The City Administrator shall receive
such compensation and allowances as the Mayor and City Council may
prescribe by resolution.
C.
Duties and powers. In addition to the general authority
as administrative head, and not as a limitation thereof, the City
Administrator shall:
(1)
Keep the Mayor and City Council fully advised as to
the financial condition of the City and its needs. Be responsible
for the preparation of the annual estimates of revenues and expenditures
of a proposed budget for the presentation of a complete financial
plan for the Mayor and City Council prior to the consideration and
adoption of the annual appropriation ordinance by the governing body.
Be responsible for the supervision and control of the budgeted expenditures.
(2)
Recommend to the Mayor and Council the appointment
and dismissal of all department heads over which the administrator
exercises jurisdiction. The administrator is responsible for the appointment
and dismissal of all subordinate employees in the departments, divisions
and services over which he or she exercises jurisdiction according
to the laws of the City. The administrator may also provide for the
transfer of such employees within such departments, divisions and
services to meet the City's varying workload emergencies.
(3)
Attend all meetings of the City Council with the duty
of reporting any matter concerning City affairs under his or her supervision
and direction; and to attend such other meetings of departments and
officials as his or her duties may require, or as may be directed
by the Mayor and Council.
(4)
Make investigations into all of the affairs of the
City and to make recommendations to the Mayor and Council for the
adoption of such measures and ordinances as are deemed necessary or
expedient for the good of the City government.
(5)
Analyze the functions, duties and activities of the
various departments, divisions and services of the City and all employees
thereof, and to make recommendations regarding the same to the Mayor
and Council, and to faithfully carry out the directions and recommendations
of the Mayor and Council in coordinating the administrative functions
and operations of the various departments, divisions and services.
(6)
Investigate, or have investigated, all complaints
filed against any employees, departments, divisions or services of
the City, and to report such investigation with recommendations to
the Mayor and City Council.
(7)
Serve as City Planning and Zoning Director and shall
advise both the City Planning Commission and City Council in matters
pertaining to City planning.
(8)
Serve as purchasing agent of the City; to purchase
or contract or supervise the same for all supplies and contractual
services needed by any department of the City which derives its support
wholly or in part from the City, in accordance with purchasing procedures
as prescribed by this subsection, and such rules and regulations as
the Administrator shall adopt for the internal management and operation
of his or her duties as purchasing agent, and such other rules and
regulations as shall be prescribed by the Mayor and/or the City Council.
Department heads are hereby authorized to make appropriated expenditures
less than $5,000 on their authority only, which expenditures do not
need the prior approval of the City Administrator. Any appropriated
expenditures equal to or greater than $5,000 shall require the written
approval of both the department head and the City Administrator. Any
appropriated expenditures equal to or greater than $10,000 shall require
the written approval of the department head, City Administrator and
Mayor. Purchase orders shall not be required for expenditures less
than $5,000; but purchase orders shall be required for any expenditures
equal to or greater than $5,000. In no event shall any expenditures
be made unless the funds for the same have been duly appropriated
by the Mayor and City Council.
[Amended 12-5-2006 by Ord. No. 1500; 11-3-2015 by Ord. No. 1726]
(9)
Perform such other duties and exercise such other
powers as may be required by ordinance, or prescribed by resolution
of the Mayor and Council.
D.
Political activity; conflict of interest. The City
Administrator shall not participate in any political activity on behalf
of candidates or issues involving public trust, except for the casting
of an individual ballot. The administrator shall be an officer of
the City within the meaning of Neb. R.R.S. § 16-502, and
shall be subject to and bound by the prohibitions contained therein.
E.
Bond. Before taking office the administrator shall
file with the City Clerk a surety bond in the amount of $20,000 in
favor of the City. The premium of said bond shall be paid by the City.
F.
Assistant City Administrator.
[Added 3-6-2001 by Ord. No. 1340]
(1)
The Assistant City Administrator shall be responsible
for assisting with the daily operations of City government, conducting
research and special projects and also responsible for complex administrative/personnel,
financial and record maintenance functions. The Assistant City Administrator
shall report to the City Administrator and assist in the supervision
of the Finance Director, Public Works Director, Police Chief, Chief
Building Official, Golf Superintendent, Recreation Director, City
Clerk, Administrative Assistant and all other City staff.
(2)
Essential functions. The Assistant City Administrator
shall:
(a)
Serve as City Administrator in his/her absence.
(b)
Be responsible for assisting the City Administrator
in determining strategic and economic forecasts.
(c)
Perform supervisory functions such as staffing,
scheduling work, assigning work duties, training personnel on various
systems, equipment and techniques, conducting performance evaluations
and administering disciplinary actions; ensure that departmental activities
are performed according to applicable rules and regulations.
(d)
Be responsible for performing various complex
personnel activities, including but not limited to the maintenance
of personnel files, monitoring the administration of wages and benefits,
maintaining the position classification system, planning and coordinating
interdepartmental training sessions; and coordinating other personnel
matters such as recruitment and selection to ensure the compliance
with hiring regulations.
(e)
Serve as appointing authority for the Papillion
Civil Service Commission.
(f)
Participate in contract administration and labor
negotiations, as needed.
(g)
Be responsible for coordinating the development,
administration and review of the personnel policy manual with the
City's departmental directors and the Personnel Committee to ensure
consistent application and compliance; participate in making recommendations
and revisions as needed.
(h)
Present information to the City Council in the
absence of the City Administrator.
(i)
Serve as a liaison with the Sanitary Improvement
Districts (SID's) within the City's jurisdiction; maintain the District
information and solve various problems/concerns pertaining to the
SID's.
(j)
Coordinate the City's annexation process through
various activities, including but not limited to cooperating with
the Finance Director to ensure ongoing review of potential annexation,
preparing detailed analyses and submitting recommendations to the
City Administrator and the Annexation Review Committee; attend meetings
of the Annexation Review Committee.
(k)
Attend the Annexation Review Committee and Board
of Equalization meetings as needed, take minutes and maintain a journal
of the proceedings.
(l)
Monitor the daily operations of the City's keno
operations; maintain a record of all proceeds and review monthly reports
provided by keno operators to ensure contract compliance.
(m)
Attend various meetings and conferences to maintain
awareness and keep abreast of changes for municipal/public administration
functions and responsibilities.
(n)
Provide public records and information to citizens,
the media and other agencies as requested.
(o)
Establish and maintain positive public relations
and serve as a liaison for the City with other governmental agencies
as needed.
(p)
Perform administrative duties, including the
preparation of various reports and records pertaining to the duties
performed.
(q)
Operate standard office equipment in the performance
of job duties, i.e., fax machines, copier, personal computer, calculator,
etc.
(r)
Perform other duties as directed or as the situation
dictates.
The City Engineer shall, when requested by the
Council, make estimates for the cost of labor and material which may
be done or furnished by contract with the municipality, and make all
surveys, estimates and calculation necessary to be made for the establishment
of grades, building of culvert, sewers, electric light system, waterworks,
power plant, public heating system, bridges, curbing, cutters, the
improvement of streets and the erection and repair of buildings. The
City Engineer shall perform such additional duties as the Council
may require. It shall be the Engineer's duty to make a record of the
minutes of its surveys and of all work done for the municipality and
accurately make such plats, sections, profiles and maps as may be
necessary in the prosecution of any public work, which shall be a
public record and belong to the municipality and be turned over to
the successor of the Engineer.
The Council and Mayor may, whenever they deem
it expedient, employ a special Engineer to make or assist in making
any particular estimate or survey. Any such estimate or survey shall
have the same validity and serve in all respects as though the same
had been made by the City Engineer.
The City Physician shall be a member of the
board of health of the City and shall be its medical adviser. When
requested by the Mayor or City Attorney, the Physician shall investigate
all cases of injury to persons in which liability against the City
may be asserted and make a written report thereof, including the circumstances
causing the injury and the nature and extent of the injury and shall
perform such other duties of a medical and healthful nature as shall
be assigned from time to time by the Mayor and Council. The Physician
shall receive no compensation as a member of the Board of Health nor
any salary as City Physician, but shall be allowed compensation for
services so assigned to him and rendered the City at the usual rates
prevailing in the City for such services.
The Mayor may, by and with the advice and consent of a majority of the Council, appoint a Director of Public Works. All matters of general supervision and administration with respect to public utilities owned or operated by the municipality are subject to direction of the Council. The Director of Public Works shall be ex-officio Sewer Commissioner and Water Commissioner. The Director of Public Works shall be removable at any time by the Mayor with approval of a majority of all the members of the Council. The Director of Public Works shall give bond required by law in the amount of $20,000 to be executed for the faithful performance of the duties of the several offices merged in the department. The Director of Public Works shall also assume the duties of Street Commissioner as set out in § 51-21, whenever a Street Commissioner has not been appointed as provided by ordinance.
The Street Commissioner shall have general charge,
direction and control over all work on the street, sidewalks, culverts
and bridges of the municipality except where some other official is
specifically designated as the official in charge of such improvement.
The Commissioner shall perform such other duties and make such reports
as the Council may require. It shall be the Commissioner's duty to
see that sidewalks and the sidewalk space are not unlawfully occupied.
The Commissioner shall report all obstructions thereon and any unlawful
use of the same to the Council, except where the laws of the municipality
require direct action against violators of the municipal law governing
the public ways and property. The Commissioner shall have the authority
to go upon private property at reasonable hours in the exercise of
its official duties. The Commissioner shall serve all notices pertaining
to sidewalks, streets, alleys and other property unless some other
official is specifically required to serve such notices. It shall
be the Commissioner's duty to keep in a suitable book an accurate
record of the performance of its official duties which shall include
such information as may be required by the City Administrator or the
Council. It is hereby made the duty of the Street Commissioner to
view and inspect all sidewalks contiguous to public property within
the municipality to ascertain if any snow, ice, mud or other obstructions
encroach into or upon said sidewalks.
The Chief of Police shall have the immediate
supervision of the police. The Chief of Police and the police officers
shall have the power and it shall be their duty to arrest all offenders
against the laws of the state or of the City, by day or by night,
in the same manner as a Sheriff or Constable, and keep them in the
City jail or other place to prevent their escape, until a trial or
examination may be had before the property officer; and they shall
have the same power as a Sheriff and a Constable in relation to all
criminal matters arising out of a violation of a City ordinance. They
shall arrest and detain any person found violating any law of Nebraska
or any law of the City until a legal warrant can be obtained. Each
member of the City Police Department shall have the duties of becoming
well informed as to the laws of the state and laws of the City, of
enforcing such laws, of wearing at all times the badge, uniform and
insignia furnished by the City for the police and of properly caring
for the same and such further duties as shall be assigned to them
by the Mayor and Council and as are otherwise provided by law. The
Chief of Police shall have custody of all municipal property used
by the City police; shall execute the orders of the Mayor; shall be
a member of the Board of Health and the Secretary and Quarantine Officer
thereof; shall have charge of traffic control on the City streets;
shall make and file or cause to be made and filed complaints for violations
of the ordinances of the City; shall have charge of the City jail
and the prisoners therein; and shall perform such other duties as
are assigned to or required of him by the Mayor and Council or otherwise
provided by law.
[Added 5-7-2002 by Ord. No. 1374]
A.
Purpose of position. Fire Chief shall be appointed
by the Mayor, by and with the approval of a majority of those members
either elected or appointed to the City Council and shall report to
the City Administrator and supervise the paid fire fighters and emergency
service personnel of the Papillion Fire Department; the members of
the Voluntary Fire Department and administrative staff of both organizations.
The Fire Chief shall be responsible for the daily operation of the
Fire Department through the development, coordination, direction,
and administration of operational activities pertaining to all functions
of the fire and emergency medical services for the City of Papillion.
B.
Essential functions. The Fire Chief:
(1)
Plans, coordinates, supervises and evaluates departmental
operations, including all facets involved with personnel, resources,
facilities, equipment, services and programs to ensure the appropriate
provision of fire prevention, suppression and EMS service to the community.
(2)
Develops and implements a comprehensive fire and emergency
medical service program to emphasize administrative and operational
policies and procedures designed to improve fire operations, achieve
departmental goals and objectives and to ensure the appropriate protection
of life and property and enforcement of laws, ordinances, rules and
regulations.
(3)
Performs supervisory functions such as staffing, scheduling
work, assigning and reviewing work duties, motivating personnel, monitoring
and conducting performance evaluations and administering disciplinary
actions.
(4)
Participates in labor relations activities as related
to the Fire Department; provides assistance to the management negotiating
team.
(5)
Is responsible for the development, review and enforcement
of City ordinances and resolutions pertaining to fire and emergency
medical services regulations for the City; makes recommendations as
needed.
(6)
Responds to major fires and other disasters and directs
activities as necessary; offers mutual aid services to surrounding
communities and rural areas.
(7)
Evaluates the training needs of the Department; provides
or coordinates training; reviews training information and approves
training programs.
(8)
Coordinates the development, evaluation and maintenance
of departmental rules and regulations; reviews and approves the issued
policies; ensures that all staff and volunteer personnel adhere to
departmental directives at all times.
(9)
Directs and performs research of alternative approaches
to fire suppression, hazardous materials handling and emergency programs.
(10)
Develops and administers the departmental budget
and maintains various financial records and reports.
(11)
Determines the allocation of funds at the local,
state and federal level, including grant funding; reviews grant applications
and coordinates the implementation of funding; ensures the appropriate
use of funding and related resources in conjunction with the strategic
and economic forecasts for the Department.
(12)
Attends various meetings, including City Council
meetings; answers inquiries and makes recommendations pertaining to
the functions of the Department.
(13)
Prepares and submits periodic reports to the
City Administrator and City Council regarding departmental activities
such as fire prevention programs, suppression activities, EMS activities,
fire inspection, code enforcement, special projects, strategic planning,
etc.; prepares various other reports and records as needed.
(14)
Plans and directs an active public relations
program, including but not limited to press releases, addressing the
concerns of citizens' groups and representatives of organizations,
promoting fire prevention programs, and public addresses and appearances.
(15)
Coordinates activities with the Civil Service
Commission such as the testing and hiring of fire fighter candidates,
conducting various meetings and discussions on recommendations for
the Department.
(16)
Meets with elected and/or appointed officials,
other Fire Departments, the community, business leaders, and the general
public on all aspects of departmental activities; serves as a liaison
for the City with other local, state and federal fire agencies in
the pursuit of providing mutual efforts in promoting public safety
and protection for the community.
(17)
Attends conferences and meetings to keep abreast
of current trends in fire prevention, suppression, hazardous material
management and emergency medical services; represents the Department
in a variety of local, state and federal meetings.
(18)
Answers inquiries from the general public; receives
citizen complaints and handles situation and/or refers individual
to appropriate City official for resolution.
(19)
Establishes and maintains positive public relations
with the general public, other employees, other governmental agencies
and municipal officials.
(20)
Operates standard office and departmental equipment
relating to a comprehensive fire program, i.e., copier, fax machine,
personal computer, calculator, communication equipment, cameras, etc.
(21)
Performs other duties as directed or as the
situation dictates.
[Amended 6-15-1999 by Ord. No. 1298; 5-20-2001 by Ord. No. 1343]
A.
The Planning and Zoning Director is hereby authorized
and directed to enforce all the provisions of the Municipal Code pertaining
to building construction and repair.
B.
For such purpose, he or she shall have the powers
of the municipal police. In accordance with its duties and upon presentation
of proper credentials, the Planning and Zoning Director, or its duly
authorized representative, may enter at all reasonable times any building,
structure or premises to perform any duty imposed upon the Director
by any building code, housing code, electrical code, plumbing code
or gas code duly adopted by reference in the Municipal Code, or direct
said work halted until authorization is received from the Planning
and Zoning Director to continue the work.
C.
When any structure is in a dangerous condition or
the building is being used contrary to the provisions of the laws
of the municipality, the Planning and Zoning Director and agents or
assistants may order such use discontinued or portion of the structure
thereof in violation vacated. The Planning and Zoning Director and
agents or assistants, acting in good faith and without malice in the
discharge of its duties, shall not thereby render himself or herself
personally liable and is hereby relieved from all personal liability
for any damage that may accrue to persons or property as the result
of any act or omission in the discharge of its duties.
D.
Any suit brought against the Planning and Zoning Director
and agents or assistants because of an alleged act or omission performed
in the enforcement of any provision of the Municipal Code relating
to buildings or building construction shall be defended by the legal
department of the municipality until final termination of the proceedings.
The Planning and Zoning Director may request, and shall receive so
far as may be necessary in the discharge of its duties, the assistance
and cooperation of other officials of the municipality.
E.
The Planning and Zoning Director shall have such additional
duties and make such report as the Council may prescribe from time
to time. All actions by the Planning and Zoning Director shall be
subject to the supervision of the City Administrator.
F.
The Planning and Zoning Director shall have the general
duties of planning, organizing and directing the operations and activities
of the Planning Department and perform directly related duties as
required. The principal function of the Planning and Zoning Director
is to provide oversight to all operations and activities involving
urban planning within the City of Papillion and the extra-territorial
jurisdiction of the City. The Planning and Zoning Director shall be
under the direct supervision of the City Administrator but shall have
the ability to exercise independent judgment and initiative. The Planning
and Zoning Director shall supervise all employees within the Planning
and Zoning Department. The Planning and Zoning Director shall also
perform such other tasks and duties as directed by the City Administrator
and as shall be set forth in the job description for the Planning
and Zoning Director as determined by the City Administrator.
The Mayor may, by and with the advice and consent
of a majority of the Council, appoint a Parks and Recreation Director.
It shall be the duty of the Parks and Recreation Director to take
charge of all parks and any other recreational facilities belonging
to the municipality; which parks and recreational facilities shall
be maintained by the Public Works Department, subject to approval
by the Council. The Parks and Recreation Director shall formulate
appropriate rules and regulations for the management, use and operation
of the parks and any other recreational facilities belonging to the
municipality other than those administered by contract. The Parks
and Recreation Director shall be removable at any time by the Mayor
with approval of a majority of the Council. All actions of the parks
and Recreation Director shall be subject to the supervision of the
City Administrator.
A.
Nature of work. This appointed position is entrusted
with the planning, directing and staffing of the golf course grounds
maintenance. Work involves the supervision of maintenance of the green,
icing area, rough area and all other areas; supervises the planting
and horticultural practices involved in growing various turfgrasses,
trees and ornamental plants.
B.
Responsibilities and duties. The Golf Course Superintendent
shall:
(1)
Supervise the maintenance of the putting greens, tees,
fairways, roughs, bunkers and related areas by the use of cultural
and management practices.
(2)
Instruct equipment operators in the safe, efficient
operation and care of the mowing equipment. Train, motivate and effectively
direct the work of employees in a safe, efficient manner.
(3)
Be responsible for the servicing and repair of the
turfgrass equipment.
(4)
Prepare the annual budget and keeps records of annual
maintenance activities and costs. Purchasing of supplies and materials.
(5)
Supervise the proper and safe use of chemicals and
pesticides.
(6)
Be responsible for the upkeep of the entire irrigation
system.
(7)
Perform additional duties as assigned.
C.
Relationships. The Golf Course Superintendent shall:
All officials appointed by the Mayor and confirmed
by the Council shall hold the office to which they may be appointed
until the end of the Mayor's term of office, except for the Chief
of the Fire Department whose term of office shall be for one year
only; and until their successors are appointed and qualified, unless
sooner removed, or the ordinance creating the office shall be repealed,
except as otherwise herein provided.[1]
