Green Lake County is a self-organized county under the provisions of § 59.10(1), Wis. Stats. The following special provisions shall apply:
The County Board shall consist of 19 Supervisors, each representing a proportionate population district as determined by the most recent census. Current districts and representation shall remain in effect until redistricting has been accomplished.
Supervisors' terms of office shall be two years, and Supervisors shall be elected at the election to be held on the first Tuesday in April in even-numbered years and shall take office on the third Tuesday in April following their election.
Compensation of Supervisors shall be as set forth in Green Lake County Resolution No. 37-95 and/or succeeding resolutions regulating such compensation. Members shall receive meeting payments and reimbursement for mileage as fixed and allowed by the County Board for all committees. Meeting payments, exclusive of travel, shall not exceed $1,500 per member, per committee, annually.
In the event of a vacancy on the Board, the Board Chair, with the approval of the Board, shall appoint a person who is a qualified elector and resident of the supervisory district to fill the vacancy for the unexpired portion of the term to which the person is appointed and until his or her successor is elected and qualified.
The method of payment and reimbursement for all authorized expenses to all members of the County Board of Supervisors, elected officials of Green Lake County, and citizens appointed to committees, boards and/or commissions conducting business on behalf of Green Lake County shall be as follows:
Claims shall be submitted to the County Clerk's office not later than 9:00 a.m. of the morning following a County Board meeting on a form provided by the office for that purpose. Claims must be substantiated by minutes or a roll call sheet for each meeting attended or action performed which would result in a meeting payment. A receipt from the provider, indicating the amount and date of the expense, must substantiate expenses but reimbursements shall be limited to the amounts authorized by County ordinance and resolutions.
The County Clerk's office shall prepare a payroll request for each Supervisor, listing each meeting/action for which payment is claimed as well as reimbursement for mileage, meals consumed outside Green Lake County while on County business, lodging costs (if not otherwise paid for by the County), registration fees (if paid by the Supervisor), parking fees, and similar expenditures made in the course of County business. Receipts must be provided for all reimbursements other than mileage.
The County Clerk's office shall also prepare a voucher for each elected official or lay member of a County-appointed committee, board or commission listing all claims for reimbursement, such as mileage, lodging costs (if not otherwise paid by the County), meals, registration fees (if paid by the claimant), parking fees, and similar expenditures made in the course of effecting County business. Receipts must be provided for all reimbursements other than mileage.
Overlooked or otherwise delayed claims shall be made within one year of the date of original entitlement. Any request for a variance of this rule shall be made to the Finance Committee in writing, stating cogent reasons therefor.
Automobile mileage shall be reimbursed at the rate established by the Federal Internal Revenue Service (IRS) as allowable for full deduction on income tax returns for all miles driven on County business, with all adjustments to said rate being made in accordance with subsequent IRS adjustments.
Evidence of automobile liability insurance must be produced as set forth in Green Lake County Resolution No. 432-91 and/or succeeding resolutions regulating such insurance.
The regular meetings of the Green Lake County Board of Supervisors may be held in the County Courthouse in the City of Green Lake at 6:00 p.m. on the third Tuesday of each month. County Board meetings will not ordinarily be held in January and July. Any meetings can be canceled, scheduled or rescheduled by the County Board Chair as needed.
The annual meeting of the Green Lake County Board of Supervisors shall be held in the County Courthouse in the City of Green Lake at 6:00 p.m. on the Tuesday following the second Monday in November of each year for the purpose of transacting such business as the adopting of a budget.
The organizational meeting of the Green Lake County Board of Supervisors shall be in the County Courthouse in the City of Green Lake at 9:00 a.m. on the third Tuesday in April of each year.
To begin the organizational meeting during even-numbered or supervisory election years, the County Clerk shall call the meeting to order, call the roll, establish a quorum, and proceed with ceremonies to swear in and seat the newly elected Supervisors. The County Board shall then proceed to elect a County Board Chair. Then the County Clerk shall turn the meeting over to the Chair, and the County Board shall proceed to elect a Vice Chair. The Chair and Vice Chair shall each serve for a two-year term, commencing in April in even-numbered years. The Chair shall then proceed with organizational direction for the coming year.
To begin the organizational meeting in odd-numbered years, the Chair shall call the meeting to order, the County Clerk shall call the roll and establish a quorum, and the Chair will proceed with organizational direction to committees for the coming year.
The County Board Chair appoints all standing committees, boards, and commissions, not required by statute to be appointed by the County Administrator, and subject to the approval of the County Board.
In even-numbered years, the County Board Chair is authorized to appoint members of all standing committees, boards and commissions by 12:00 noon on the Friday following the annual organizational meeting of the County Board. All terms shall be for two years, unless otherwise provided in these rules or state statute. The County Clerk's office will send out the committee appointments to all Supervisors on that Friday. No appointed committee meetings will be held for one week (seven days) after adjournment of the County Board organizational meeting. Committees shall elect their officers at their first meeting. Appointments of appointed committee members shall be confirmed by the County Board at the following May meeting.
The County Board Chair shall appoint a committee or committees to assist him/her in making appointments but may not delegate appointment of committee members to a committee of the Board [§ 59.13(1), Wis. Stats., and 61 Attorney General 214]. The Committee members shall include the County Board Chair, County Board Vice Chair and the County Administrator.
The County Board Chair shall be an ex officio member of all County Board committees and in the absence of a committee member may attend to create a quorum and vote on matters before the committee.
The County Board Chair may call Supervisors to attend any meetings pertaining to County affairs, which may arise between regular Board meetings. Members attending shall be paid their actual and necessary expenses in addition to meeting payments. The County Board Chair may appoint special committees from time to time, with the approval of the County Board.
After election to a committee, if a Supervisor determines that he/she cannot serve on that committee, the County Board Chair shall declare the position vacant and appoint a Supervisor to fill the vacancy before the next regular County Board meeting.
The Chair or, in the Chair's absence, the Vice Chair shall call each monthly or special meeting of the County Board to order and direct the Clerk to call the roll of membership. In the absence of both the Chair and Vice Chair, the County Clerk shall preside until a Chair Pro Tern is elected. A Chair and a Vice Chair shall be elected by the members of each committee. Either the Chair or the Vice Chair shall be sure to make him/herself available for all regular committee meetings. If a committee determines that it is necessary, it may also elect a Secretary. All officers must be recorded with the County Board Chair and the County Clerk as soon as possible after their election.
Upon establishment of a quorum, defined as a majority of the members of the County Board present at a roll call, the minutes of the preceding meeting shall be acted on by the Board. Any mistakes therein shall be corrected by the Board. After the reading and correction of the minutes, the order of business shall be as follows:
The Chair shall preserve order and decide questions of order, subject to an appeal to the Board, and shall clearly and distinctly state every motion or question before debate and announce the result of all votes taken.
All resolutions, ordinances, petitions, and reports shall be delivered to the County Clerk's office by 4:30 p.m. on the Wednesday preceding the County Board meeting. Every written resolution or ordinance shall be typed in block style on the appropriate form and be as concise as possible and shall have attached thereto the names of the persons or committee introducing it and a fiscal note, any time expenditures are increased or decreased, and signed by at least one County Board Supervisor. When such a resolution/ordinance is referred to a committee, such committee shall report its findings with the members' names endorsed thereon. The Corporation Counsel will check all resolutions, petitions, and ordinances prior to introduction to the committee of jurisdiction and the Board, and shall so indicate on their face.
Every motion or amendment shall be reduced to writing by the presenting Supervisor when a request therefor shall be made by any Board member. All petitions, memorials, and substitutes shall be reduced to writing and read by the Clerk before they shall be considered by the Board.
The Chair of the Board of Supervisors shall be entitled to vote on all questions taken by aye, nay or abstain; the Chair votes for the district the Chair represents. When the vote on any question is a tie it shall be lost, but any member on either side of the question may present the same question again at such time provided by the rules.
Every member, prior to speaking, shall raise their hand (or use the roll call vote system) to indicate the desire to speak, address the Chair, and be recognized by the Chair. When two or more members raise their hands at once, the Chair shall designate the member who is to speak first.
The County Board Chair may not be involved in debate. If the County Board Chair is called out of order by a Board member for this reason, the Chair shall cease speaking and shall not be allowed to proceed in the debate without permission of the Board.
Every member shall limit his or her statements to the pending question before the Board and such statements should have bearing on whether the pending motion should be adopted or rejected.
Every member should not attack or question the motives of another member.
Every member should address his or her remarks through the County Board Chair and shall not address another member directly. Members should not discuss business before the Board or a Committee between themselves and should speak on a motion before the Board after obtaining the floor.
No member may speak against his or her own motion. A member is not required to speak on his or her motion, but if chooses to speak, he or she must take a favorable position.
A vote on any question shall be taken by ayes and nays, but members may vote to abstain when polled. A roll call shall be taken on all resolutions, ordinances, and all questions involving the expenditure of money. Whenever a vote is taken, the names of those voting in a minority position on the question will be recorded in parentheses following the numerical listing of that vote total.
An affirmative unanimous oral vote shall be considered and recorded as an affirmative unanimous roll call vote.
When a motion is under consideration, no other motion shall be entertained except:
Fix the time to which to adjourn.
Raise a question of privilege.
Call for the orders of the day.
To lay on the table.
For the previous question.
Limit or extend limits of debate.
To postpone to a day certain.
To commit to a committee.
To amend or to substitute.
To postpone indefinitely.
These several motions shall take precedence in the order in which they stand in this section.
A motion to adjourn, to lay on the table, and for the previous question shall be decided without debate, except as hereinafter provided. It shall not, however, be in order to move to table a motion or resolution until after the author of the motion or resolution has been given an opportunity to speak on his motion or resolution.
A motion to a day certain shall not again be entertained until the next County Board meeting.
A substitute shall be open to amendment the same as the original proposition but when adopted shall not be subject to amendment. If an amendment or substitute is lost, another substantially the same shall not be entertained.
Once a motion or question has been determined, any member voting with the prevailing side may move a reconsideration of the vote, but such motion shall be made and acted upon at the same or next succeeding meeting (properly noticed under open meetings law).
Any of these rules, except § 9-25, may be suspended by a two-thirds vote of the members present. A motion to suspend appropriate rules shall be in order.
The rules of parliamentary procedure comprised in the current edition of Robert's Rules of Order, so far as they remain in common use and are practicable, applicable, and not inconsistent with these rules, shall govern the Board.
Whenever the Board has been a committee of the whole and is again seated in regular session, it may at once take up and act upon the report of the committee of the whole before the transaction of any other business.
Reports presented to the County Board shall be mentioned in the Board proceedings unless specifically directed by the County Board.
County Board. The County Clerk is hereby authorized and instructed to prepare a written agenda before each County Board meeting and deliver it to each Supervisor and the official County paper and other news media, which request written agendas, except when the Board is in continuous session. All members and committees of the County Board, County employees, and elected officials shall cooperate with the County Clerk by having reports, resolutions, or other matters to be placed on the agenda, or an explanatory notice thereof, in the office of the County Clerk at least seven days prior to such meeting, with all agenda items approved by the County Board Chair.
Committees. The County Clerk or designee is hereby authorized and instructed to prepare a written agenda before each committee meeting and deliver it to each committee member, the official County newspaper, and other news media that have requested written agendas. All members of committees, County employees and elected officials shall cooperate with the County Clerk by having reports, resolutions or other matters to be placed on the agenda, or an explanatory notice, in the office of the County Clerk at least seven days prior to the meeting. All written agendas for committee meetings shall follow a format approved by the Administrative Committee.
A bulletin board outside the office of the County Clerk will display a list of all committees of the County Board, and the time and place of all regular meetings shall be shown thereon. The County Clerk shall keep this information current.
In emergencies, when a committee meeting must be held with less than 24 hours' notice, the official County paper and other news media which request notice must have at least two hours' notice.
Rules of the County Board shall be adopted at the organizational meeting of the County Board by majority vote of those present and shall only be amended during the two-year term by a three-fourths vote of those present at a meeting, and such rules shall govern the Board until altered or repealed.
The County Clerk shall publish the official directory each year and it shall contain information on special committees, boards, and commissions appointed by the County Board Chair, the County Administrator and approved by the County Board.