Green Lake County is a self-organized county under the provisions
of § 59.10(1), Wis. Stats. The following special provisions
shall apply:
A.
The
County Board shall consist of 19 Supervisors, each representing a
proportionate population district as determined by the most recent
census. Current districts and representation shall remain in effect
until redistricting has been accomplished.
B.
Supervisors'
terms of office shall be two years, and Supervisors shall be elected
at the election to be held on the first Tuesday in April in even-numbered
years and shall take office on the third Tuesday in April following
their election.
C.
Compensation
of Supervisors shall be as set forth in Green Lake County Resolution
No. 37-95 and/or succeeding resolutions regulating such compensation.
Members shall receive meeting payments and reimbursement for mileage
as fixed and allowed by the County Board for all committees. Meeting
payments, exclusive of travel, shall not exceed $1,500 per member,
per committee, annually.
D.
In
the event of a vacancy on the Board, the Board Chair, with the approval
of the Board, shall appoint a person who is a qualified elector and
resident of the supervisory district to fill the vacancy for the unexpired
portion of the term to which the person is appointed and until his
or her successor is elected and qualified.
The method of payment and reimbursement for all authorized expenses
to all members of the County Board of Supervisors, elected officials
of Green Lake County, and citizens appointed to committees, boards
and/or commissions conducting business on behalf of Green Lake County
shall be as follows:
A.
Claims
shall be submitted to the County Clerk's office not later than 9:00
a.m. of the morning following a County Board meeting on a form provided
by the office for that purpose. Claims must be substantiated by minutes
or a roll call sheet for each meeting attended or action performed
which would result in a meeting payment. A receipt from the provider,
indicating the amount and date of the expense, must substantiate expenses
but reimbursements shall be limited to the amounts authorized by County
ordinance and resolutions.
B.
The
County Clerk's office shall prepare a payroll request for each Supervisor,
listing each meeting/action for which payment is claimed as well as
reimbursement for mileage, meals consumed outside Green Lake County
while on County business, lodging costs (if not otherwise paid for
by the County), registration fees (if paid by the Supervisor), parking
fees, and similar expenditures made in the course of County business.
Receipts must be provided for all reimbursements other than mileage.
C.
The
County Clerk's office shall also prepare a voucher for each elected
official or lay member of a County-appointed committee, board or commission
listing all claims for reimbursement, such as mileage, lodging costs
(if not otherwise paid by the County), meals, registration fees (if
paid by the claimant), parking fees, and similar expenditures made
in the course of effecting County business. Receipts must be provided
for all reimbursements other than mileage.
D.
Overlooked
or otherwise delayed claims shall be made within one year of the date
of original entitlement. Any request for a variance of this rule shall
be made to the Finance Committee in writing, stating cogent reasons
therefor.
A.
Automobile
mileage shall be reimbursed at the rate established by the Federal
Internal Revenue Service (IRS) as allowable for full deduction on
income tax returns for all miles driven on County business, with all
adjustments to said rate being made in accordance with subsequent
IRS adjustments.
B.
Evidence
of automobile liability insurance must be produced as set forth in
Green Lake County Resolution No. 432-91 and/or succeeding resolutions
regulating such insurance.
The regular meetings of the Green Lake County Board of Supervisors
may be held in the County Courthouse in the City of Green Lake at
6:00 p.m. on the third Tuesday of each month. County Board meetings
will not ordinarily be held in January and July. Any meetings can
be canceled, scheduled or rescheduled by the County Board Chair as
needed.
The annual meeting of the Green Lake County Board of Supervisors
shall be held in the County Courthouse in the City of Green Lake at
6:00 p.m. on the Tuesday following the second Monday in November of
each year for the purpose of transacting such business as the adopting
of a budget.
A.
The
organizational meeting of the Green Lake County Board of Supervisors
shall be in the County Courthouse in the City of Green Lake at 9:00
a.m. on the third Tuesday in April of each year.
B.
To
begin the organizational meeting during even-numbered or supervisory
election years, the County Clerk shall call the meeting to order,
call the roll, establish a quorum, and proceed with ceremonies to
swear in and seat the newly elected Supervisors. The County Board
shall then proceed to elect a County Board Chair. Then the County
Clerk shall turn the meeting over to the Chair, and the County Board
shall proceed to elect a Vice Chair. The Chair and Vice Chair shall
each serve for a two-year term, commencing in April in even-numbered
years. The Chair shall then proceed with organizational direction
for the coming year.
C.
To
begin the organizational meeting in odd-numbered years, the Chair
shall call the meeting to order, the County Clerk shall call the roll
and establish a quorum, and the Chair will proceed with organizational
direction to committees for the coming year.
A.
The
County Board Chair appoints all standing committees, boards, and commissions,
not required by statute to be appointed by the County Administrator,
and subject to the approval of the County Board.
(1)
In even-numbered years, the County Board Chair is authorized to appoint
members of all standing committees, boards and commissions by 12:00
noon on the Friday following the annual organizational meeting of
the County Board. All terms shall be for two years, unless otherwise
provided in these rules or state statute. The County Clerk's office
will send out the committee appointments to all Supervisors on that
Friday. No appointed committee meetings will be held for one week
(seven days) after adjournment of the County Board organizational
meeting. Committees shall elect their officers at their first meeting.
Appointments of appointed committee members shall be confirmed by
the County Board at the following May meeting.
(2)
The County Board Chair shall appoint a committee or committees to
assist him/her in making appointments but may not delegate appointment
of committee members to a committee of the Board [§ 59.13(1),
Wis. Stats., and 61 Attorney General 214]. The Committee members shall
include the County Board Chair, County Board Vice Chair and the County
Administrator.
(3)
The County Board Chair shall be an ex officio member of all County
Board committees and in the absence of a committee member may attend
to create a quorum and vote on matters before the committee.
B.
The
County Board Chair may call Supervisors to attend any meetings pertaining
to County affairs, which may arise between regular Board meetings.
Members attending shall be paid their actual and necessary expenses
in addition to meeting payments. The County Board Chair may appoint
special committees from time to time, with the approval of the County
Board.
C.
After
election to a committee, if a Supervisor determines that he/she cannot
serve on that committee, the County Board Chair shall declare the
position vacant and appoint a Supervisor to fill the vacancy before
the next regular County Board meeting.
The Chair or, in the Chair's absence, the Vice Chair shall call
each monthly or special meeting of the County Board to order and direct
the Clerk to call the roll of membership. In the absence of both the
Chair and Vice Chair, the County Clerk shall preside until a Chair
Pro Tern is elected. A Chair and a Vice Chair shall be elected by
the members of each committee. Either the Chair or the Vice Chair
shall be sure to make him/herself available for all regular committee
meetings. If a committee determines that it is necessary, it may also
elect a Secretary. All officers must be recorded with the County Board
Chair and the County Clerk as soon as possible after their election.
A.
Upon
establishment of a quorum, defined as a majority of the members of
the County Board present at a roll call, the minutes of the preceding
meeting shall be acted on by the Board. Any mistakes therein shall
be corrected by the Board. After the reading and correction of the
minutes, the order of business shall be as follows:
B.
The
Chair shall preserve order and decide questions of order, subject
to an appeal to the Board, and shall clearly and distinctly state
every motion or question before debate and announce the result of
all votes taken.
A.
All
resolutions, ordinances, petitions, and reports shall be delivered
to the County Clerk's office by 4:30 p.m. on the Wednesday preceding
the County Board meeting. Every written resolution or ordinance shall
be typed in block style on the appropriate form and be as concise
as possible and shall have attached thereto the names of the persons
or committee introducing it and a fiscal note, any time expenditures
are increased or decreased, and signed by at least one County Board
Supervisor. When such a resolution/ordinance is referred to a committee,
such committee shall report its findings with the members' names endorsed
thereon. The Corporation Counsel will check all resolutions, petitions,
and ordinances prior to introduction to the committee of jurisdiction
and the Board, and shall so indicate on their face.
B.
Every
motion or amendment shall be reduced to writing by the presenting
Supervisor when a request therefor shall be made by any Board member.
All petitions, memorials, and substitutes shall be reduced to writing
and read by the Clerk before they shall be considered by the Board.
C.
Upon a motion
and a second to adopt an ordinance or resolution and before discussion
on the motion, the Chair or the Vice Chair in the absence of the Chair
of the presenting committee shall give a synopsis to the Board explaining
committee's discussion and deliberations on the matter before the
Board and answer questions from the members, if any, after the Chair
recognizes a member and gives them the floor.
[Added 9-20-2022 by Ord. No. 16-2022]
The Chair of the Board of Supervisors shall be entitled to vote
on all questions taken by aye, nay or abstain; the Chair votes for
the district the Chair represents. When the vote on any question is
a tie it shall be lost, but any member on either side of the question
may present the same question again at such time provided by the rules.
A.
Every member, prior to speaking, shall raise their hand (or use the
roll call vote system) to indicate the desire to speak, address the
Chair, and be recognized by the Chair. When two or more members raise
their hands at once, the Chair shall designate the member who is to
speak first.
B.
The County Board Chair may not be involved in debate. If the County
Board Chair is called out of order by a Board member for this reason,
the Chair shall cease speaking and shall not be allowed to proceed
in the debate without permission of the Board.
C.
Every member shall limit his or her statements to the pending question
before the Board and such statements should have bearing on whether
the pending motion should be adopted or rejected.
D.
Every member should not attack or question the motives of another
member.
E.
Every member should address his or her remarks through the County
Board Chair and shall not address another member directly. Members
should not discuss business before the Board or a Committee between
themselves and should speak on a motion before the Board after obtaining
the floor.
F.
No member may speak against his or her own motion. A member is not
required to speak on his or her motion, but if chooses to speak, he
or she must take a favorable position.
A.
A
vote on any question shall be taken by ayes and nays, but members
may vote to abstain when polled. A roll call shall be taken on all
resolutions, ordinances, and all questions involving the expenditure
of money. Whenever a vote is taken, the names of those voting in a
minority position on the question will be recorded in parentheses
following the numerical listing of that vote total.
B.
An
affirmative unanimous oral vote shall be considered and recorded as
an affirmative unanimous roll call vote.
A.
When
a motion is under consideration, no other motion shall be entertained
except:
(1)
Fix the time to which to adjourn.
(2)
To adjourn.
(3)
To recess.
(4)
Raise a question of privilege.
(5)
Call for the orders of the day.
(6)
To lay on the table.
(7)
For the previous question.
(8)
Limit or extend limits of debate.
(9)
To postpone to a day certain.
(10)
To commit to a committee.
(11)
To amend or to substitute.
(12)
To postpone indefinitely.
B.
These
several motions shall take precedence in the order in which they stand
in this section.
A motion to adjourn, to lay on the table, and for the previous
question shall be decided without debate, except as hereinafter provided.
It shall not, however, be in order to move to table a motion or resolution
until after the author of the motion or resolution has been given
an opportunity to speak on his motion or resolution.
A motion to a day certain shall not again be entertained until
the next County Board meeting.
A substitute shall be open to amendment the same as the original
proposition but when adopted shall not be subject to amendment. If
an amendment or substitute is lost, another substantially the same
shall not be entertained.
Once a motion or question has been determined, any member voting
with the prevailing side may move a reconsideration of the vote, but
such motion shall be made and acted upon at the same or next succeeding
meeting (properly noticed under open meetings law).
Any of these rules, except § 9-25, may be suspended by a two-thirds vote of the members present. A motion to suspend appropriate rules shall be in order.
The rules of parliamentary procedure comprised in the current
edition of Robert's Rules of Order, so far as they remain in common
use and are practicable, applicable, and not inconsistent with these
rules, shall govern the Board.
Whenever the Board has been a committee of the whole and is
again seated in regular session, it may at once take up and act upon
the report of the committee of the whole before the transaction of
any other business.
Reports presented to the County Board shall be mentioned in
the Board proceedings unless specifically directed by the County Board.
A.
County Board. The County Clerk is hereby authorized and instructed
to prepare a written agenda before each County Board meeting and deliver
it to each Supervisor and the official County paper and other news
media, which request written agendas, except when the Board is in
continuous session. All members and committees of the County Board,
County employees, and elected officials shall cooperate with the County
Clerk by having reports, resolutions, or other matters to be placed
on the agenda, or an explanatory notice thereof, in the office of
the County Clerk at least seven days prior to such meeting, with all
agenda items approved by the County Board Chair.
B.
Committees. The County Clerk or designee is hereby authorized and
instructed to prepare a written agenda before each committee meeting
and deliver it to each committee member, the official County newspaper,
and other news media that have requested written agendas. All members
of committees, County employees and elected officials shall cooperate
with the County Clerk by having reports, resolutions or other matters
to be placed on the agenda, or an explanatory notice, in the office
of the County Clerk at least seven days prior to the meeting. All
written agendas for committee meetings shall follow a format approved
by the Administrative Committee.
A.
A bulletin board outside the office of the County Clerk will display
a list of all committees of the County Board, and the time and place
of all regular meetings shall be shown thereon. The County Clerk shall
keep this information current.
B.
In emergencies, when a committee meeting must be held with less than
24 hours' notice, the official County paper and other news media which
request notice must have at least two hours' notice.
C.
Any supervisor
who wishes to attend a committee meeting where they are not a member,
shall notify the County Clerk not later than 24 hours, excluding weekends
and holidays, of their intent to attend the committee meeting. The
County Clerk shall then determine if a quorum of another committee
will be in attendance and notice the additional committee meeting
pursuant to § 19.84(1), Wis. Stats.
[Added 9-20-2022 by Ord. No. 16-2022]
Rules of the County Board shall be adopted at the organizational
meeting of the County Board by majority vote of those present and
shall only be amended during the two-year term by a three-fourths
vote of those present at a meeting, and such rules shall govern the
Board until altered or repealed.
The County Clerk shall publish the official directory each year
and it shall contain information on special committees, boards, and
commissions appointed by the County Board Chair, the County Administrator
and approved by the County Board.
