[HISTORY: Adopted by the Common Council of the City of Jefferson 8-6-2002
by Ord. No. 7-02 as §§ 3.03 to 3.07 and 13.01
of the 2002 Code. Amendments noted where applicable.]
A.
Departmental estimates. On or before the date designated
by the City Administrator, each officer, department and committee shall file
with the Administrator an itemized statement of disbursements made to carry
out the powers and duties of such officer, department or committee during
the preceding fiscal year, and a detailed statement of the receipts and disbursements
on account of any special fund under the supervision of such officer, department
or committee during such year, and of the condition and management of such
fund, and also detailed estimates of the same matters for the current and
ensuing fiscal years. Such statements shall be presented in the form prescribed
by the Administrator and shall be designated as "departmental estimates" and
shall be as nearly uniform as possible for the main division of all departments.
B.
City Administrator to prepare.
(1)
Budget to include. The City Administrator shall prepare
and submit to the Council a proposed budget presenting a financial plan for
conducting the affairs of the City for the ensuing calendar year. The budget
shall include the following information:
(a)
The expense of conducting each department and activity
of the City for the ensuing fiscal year and corresponding items for the current
year and last preceding fiscal year, with reasons for increase and decrease
recommended as compared with appropriations for the current year.
(b)
An itemization of all anticipated income of the City
from sources other than general property taxes and bonds issued, with a comparative
statement of the amounts received by the City from each of the same or similar
sources for the last preceding and current fiscal year.
(c)
An estimate of the amount of money to be raised from
general property taxes which, with income from other sources, will be necessary
to meet the proposed expenditures.
(d)
Such other information as may be required by the Council
and by state law.
(2)
Copies. The City shall provide a reasonable number of
copies of the budget thus prepared for distribution to citizens.
C.
Hearing. The City Clerk/Treasurer shall submit to the
Council at the time the annual budget is submitted the draft of an appropriation
ordinance providing for the expenditures proposed for the ensuing fiscal year.
Upon the submission of the proposed appropriation ordinance to the Council,
it shall be deemed to have been regularly introduced therein. The Council
shall hold a public hearing on the budget and the proposed appropriation ordinance
as required by law. Following the public hearing, the proposed appropriation
ordinance may be changed or amended and shall take the same course in the
Council as other ordinances.
The Council may at any time, by a two-thirds vote of the entire membership,
transfer any portion of an unencumbered balance of an appropriation to any
other purpose or object. Notice of such transfer shall be given by publication
within 15 days thereafter in the official City newspaper.
No money shall be drawn from the treasury of the City, nor shall any obligation for the expenditure of money be incurred, except in pursuance of the annual appropriation in the adopted budget or when changes are authorized by § 19-2 of this chapter. At the close of each fiscal year, any unencumbered balance of an appropriation shall revert to the general fund and shall be subject to reappropriation, but appropriations may be made by the Council, to be paid out of the income of the current year, in furtherance of improvements or other objects or works which will not be completed within such year, and any such appropriation shall continue in force until the purpose for which it was made shall have been accomplished or abandoned.
See Chapter 81, Records, of this Code.
A.
No order check for a municipal disbursement shall be
valid unless signed by the Mayor and Clerk/Treasurer.
B.
The City depositories are prohibited from accepting and
paying checks unless so signed, nor shall they receive credit therefor in
any settlement with the City unless so executed, provided that the adoption
and use of facsimile signatures for the Mayor and Clerk/Treasurer are hereby
approved.
