The Town Treasurer shall:
A. Receive and disburse Town money.
(1) Receive and take charge of all money belonging to
the Town, or which is required by law to be paid into the Town treasury,
and disburse the money under § 66.0607, Wis. Stats.
(2) Keep an itemized account of all moneys received and
disbursed, specifying the source from which it was received, the person
to whom it was paid and the object for which it was paid. The Treasurer
shall issue numbered receipts for all funds received. At the request
of the Town Board, the Treasurer shall present the account books,
and any supporting documents requested, to the Board.
B. Deposit of Town money.
(1) Deposit as soon as practicable funds of the Town in
the name of the Town in the public depository designated by the Town
Board. Failure to comply with this subsection is grounds for removal
from office.
(2) When money is deposited under Subsection
B(1), the Treasurer and the Treasurer's sureties are not liable for any loss as defined in § 34.01(2), Wis. Stats. The interest arising from the money deposited shall be paid into the Town treasury.
C. Records. Comply with Subchapter II of Ch. 19, Wis.
Stats., concerning records of which the Treasurer is legal custodian.
D. Taxes. Perform all of the duties relating to taxation
required of the Town Treasurer under Chs. 70 to 79, Wis. Stats.
The Weed Commissioner shall be appointed by
the Chairperson, subject to Town Board confirmation. The term of office
of the Weed Commissioner shall commence on the first day of May following
his or her appointment. The Weed Commissioner shall take the official
oath, which oath shall be filed in the office of the Town Clerk, and
shall hold office for one year. The Weed Commissioner shall hold office
pursuant to and fulfill the duties set out in state law.
The Town Board may employ on a temporary or
permanent basis persons necessary to carry out the functions of Town
government. The Board may establish the qualifications and terms of
employment, which may include the residency of the employee. The Board
may delegate the authority to hire Town employees to any Town official
or employee. The Town Board may require prospective Town employees
to submit a written job application that may include health information
questions and a criminal record disclosure waiver.
Town officers must observe the standards of
care imposed by § 19.21, Wis. Stats., with respect to the
care and custody of official property.
[Added 12-9-2022 by Ord. No. 2022.12.01]
Pursuant to Wisconsin Statutes § 60.37(3), the Town
Board created the position of Town Administrator to be employed to
serve at the pleasure of the Town Board as follows:
A. Appointment; term of office; removal. The Town Administrator shall
be appointed on the basis of merit with due regard to training, experience,
administrative ability and general fitness for the office by a majority
vote of the Town Board. The Administrator shall serve and hold office
at the pleasure of the Town Board, subject to removal at any time
by a majority vote of the entire Town Board. This section shall not
preclude the Town Board from establishing other employment terms and
conditions not inconsistent with the provisions of this or other ordinances
or laws governing the Town of Trenton. In the absence of the Administrator
or in the event of a vacancy in the position, an interim Town Administrator
shall be appointed by a majority vote of the entire Town Board. Such
interim Administrator shall serve in this position until a new Town
Administrator shall be appointed.
B. Functions and duties of the Administrator. The Administrator, subject
to the limitations defined in resolutions and ordinances of the Town
of Trenton and Wisconsin Statute, shall be the Chief Executive Officer
of the Town, responsible only to the Town Board through the Town Chairperson
for the proper administration of the business and affairs of the Town
pursuant to the statutes of the State of Wisconsin, the ordinances
of the Town of Trenton and the resolutions and directions of the Town
Board.
C. General duties.
(1) Carry out all lawful directives of the Town Board which require administrative
implementation, reporting promptly to the Town Chairperson and Town
Board any difficulties encountered therein.
(2) Be responsible for the administration of all day-to-day operations
of Town government, including an awareness of enforcement of Town
ordinances and state statutes.
(3) Prepare a plan of administration, including an organizational chart,
which defines authority and responsibility for all nonstatutory positions
of the Town; and submit it to the Town Board for adoption as the official
organization and administrative procedures plan.
(4) Establish, when necessary, administrative procedures to increase
the effectiveness and efficiency of the Town government according
to current practices in local government, not inconsistent with the
plan of administration or Town Board directives.
(5) Serve as an ex-officio nonvoting member of all boards, commissions
and committees of the Town, except as specified by the Town Board.
(6) Keep informed concerning county, state and federal legislation and
administrative rules affecting the Town and submit appropriate reports
and recommendations to the Town Board.
(7) Keep informed concerning the availability of county, state and federal
funds for local programs. Assist department heads and the Town Board
in obtaining these funds, under the direction of the Town Board.
(8) Represent the Town in matters involving legislative and intergovernmental
affairs as authorized and directed as to that representation by the
Town Board.
(9) Act as the public information officer for the Town with the responsibility
of assuring that the news media is kept informed about the operations
of the Town and that open meeting regulations are followed.
(10)
Establish and maintain procedures to facilitate communications
between citizens and Town government to assure that complaints, grievances,
recommendations and other matters receive prompt attention by a responsible
official, and to assure that all such matters are expeditiously resolved.
D. Responsibilities to the Town Board.
(1) Attend at least one meeting each month of the Town Board, unless
excused by a majority of the Board or the Town Chairperson, assisting
the Chairperson and Supervisors as required in the performance of
their duties.
(2) In coordination with the Chairperson, prepare the agenda for all
meetings of the Town Board, together with such supporting material
as may be required; with nothing herein being so construed as to give
the Administrator authority to limit or in any way prevent matters
from being considered by the Town Board.
(3) Assist in the preparation of ordinances and resolutions as requested
by the Town Board, or as needed.
(4) When appropriate, make recommendations to the Town Board to improve
the efficiency and effectiveness of Town government, including changes
in organizational structure and utilization of personnel.
(5) Keep the Town Board regularly informed about the activities of the
Administrator's office, by oral or written report at regular
meetings of the Board.
(6) Sign all contracts and other documents on behalf of the Town which
have been approved by the Town Board. This shall not authorize the
Town Administrator to sign documents which, according to law, must
be signed by the Town Chairperson and/or the Town Clerk.
E. Personnel.
(1) Be responsible for the administrative direction and coordination
of all employees of the Town according to established organizational
procedures.
(2) Recommend to the Town Board the appointment, promotion and when necessary
or desirable for the good of the Town, the suspension, discipline
and/or removal of any nonstatutory employees of the Town.
(3) Serve as personnel officer for the Town with responsibilities to
see that complete and up-to-date personnel records, including special
job descriptions for all Town employees, are kept; evaluate in conjunction
with department heads the performance of all employees on a regular
basis; recommend salary and wage scales for Town employees not covered
by collective bargaining agreements; develop and enforce high standards
of performance by Town employees; assure that Town employees have
proper working conditions; work closely with department heads to promptly
resolve personnel problems or grievances.
(4) Serve as lead person in labor contract negotiations and all collective
bargaining matters.
(5) Work closely with department heads to assure that employees receive
adequate opportunities for training to maintain and improve their
job-related knowledge and skills and act as the approving authority
for requests by employees to attend conferences, meetings, training
schools, etc., provided that funds have been budgeted for these activities.
F. Budget and purchasing.
(1) Be responsible for preparation of the annual Town budget, which requires
Town Board approval for presentation to the townspeople at the annual
Town budget hearing, and Town Board adoption, in accordance with such
guidelines as may be provided by the Town Board and in coordination
with department heads.
(2) Administer the budget as adopted by the Town.
(3) Report regularly to the Town Board on the current fiscal position
of the Town and the current status of expenditures relative to the
Town budget.
(4) Supervise the accounting systems of all Town departments and ensure
that these systems employ methods in accordance with current professional
accounting practices.
(5) Serve as purchasing agent for the Town, supervising all purchasing
and contracting for supplies and services in conjunction with the
Board, subject to the purchasing procedures established by the Town
Board and to the limitations of state law.
G. Cooperation. All officers and employees of the Town shall cooperate
with and assist the Town Administrator so that the Town government
shall function effectively and efficiently.