[Added 3-5-1977]
A. 
This Planning Commission is established in accord with an ordinance adopted by the Stanley, Virginia, Town Council, June 12, 1976, and in accord with § 15.2-2210, Code of Virginia, as amended.
B. 
The official title of this Planning Commission shall be the "Town of Stanley Planning Commission," hereafter referred to as the "Commission."
The purpose of the Commission is to assist the Town Council to plan for and guide future development in the Town and its environs by preparing studies, reports, plans, ordinances, budgetary information and other documentation for consideration by the Town Council and to carry out all related activities as designated by the Town Council.
A. 
The Commission shall consist of seven members appointed by the Town Council, all of whom shall be residents of the Town of Stanley and qualified by knowledge and experience to make decisions on questions of growth and development. At least 1/2 of the members shall be freeholders. One member may be a member of the Town Council, and one member may be an administrative official of the Town government.
B. 
The members of the Commission first appointed, other than the member of the Council and the administrative appointee, shall serve respectively for terms of one year, two years, three years and four years, divided equally or as nearly equal as possible between the membership. Subsequent appointments shall be for terms of four years each. The term of office for the member of the Town Council and the administrative appointee shall be coextensive with their terms of office, unless the Town Council appoints others in their stead.
C. 
Vacancies shall be filled for an unexpired term by the Town Council.
D. 
Any member of the Commission shall be eligible for reappointment.
E. 
Any member of the Commission may be removed for inefficiency, neglect of duty or malfeasance in office or for an absence of three consecutive meetings, at the discretion of the Planning Commission.
A. 
Officers of the Commission shall consist of a Chairman, Vice Chairman and Secretary.
B. 
The term of office of an officer shall be one year.
C. 
Each officer shall be elected by the membership. A candidate receiving a majority vote of the entire membership shall be declared elected. The officers may succeed themselves. The Planning Commission shall hold the annual elections at the first regular meeting after June 30 of each year.
D. 
Vacancies shall be filled for the unexpired term in the same manner as the officers are originally chosen.
E. 
The Chairman shall preside at all meetings and public hearings, appoint committees, rule on procedural questions, report any official communications to the Commission, certify all minutes as true and correct copies and shall generally act as spokesman for the Commission.
F. 
The Vice Chairman shall act in the absence or inability of the Chairman to act, with the full powers of the Chairman.
G. 
The Secretary shall record and prepare the minutes of all Commission meetings, notify members of all regular and special meetings, maintain a file of all official Commission records and reports and prepare and be responsible for publishing public notices of all Commission public meetings and public hearings and be responsible for the preparation of all official Planning Commission communications. The Secretary shall ensure that an annual written report be submitted by the Commission to Town Council.
The Chairman may appoint such committees as deemed necessary.
A. 
A majority of the membership (any four members) shall constitute a quorum.
B. 
Action of the Commission shall be valid when authorized by a majority vote of those present and voting.
C. 
Each of the seven Commission members shall be entitled to one vote on all matters before the Commission, but may exercise such rights only in person and during a regular meeting or duly advertised meeting or hearing of the Commission.
A. 
Regular meetings of the Commission shall be held on the second Monday of the month in the Town Office at 7:30 or at a time and place designated by the Commission at a regular meeting or as advertised. Regular meetings will be held at least once every two months.
B. 
Special meetings may be called by the Chairman or by two members upon written request to the Secretary.
C. 
All meetings of the Commission shall be open to the public. However, the Commission may meet in closed sessions for discussion purposes only.
D. 
Order of business. The order of business for a Commission meeting shall be:
(1) 
Call to order by Chairman.
(2) 
Roll call.
(3) 
Determination of a quorum.
(4) 
Readings of minutes.
(5) 
Report of Secretary: communications and bills.
(6) 
Report of committees.
(7) 
Unfinished business.
(8) 
New business.
(9) 
Adjournment.
E. 
Parliamentary procedure in Commission meetings shall be governed by Robert's Rules of Order.
F. 
The Commission shall keep a set of minutes of all meetings, and these minutes shall become a public record.
A. 
The Commission shall conduct public hearings on matters as prescribed by the Code of Virginia, as amended, and on any other matter when it deems that such a hearing would be in the public interest.
B. 
The Commission shall publish a notice of public hearing at least once a week for two successive weeks in a newspaper of general circulation prior to conducting the hearing, as prescribed by § 15.2-2204, Code of Virginia, as amended.
C. 
The Chairman shall summarize the matter before the Commission, allowing interested parties to address the Commission, and accept written statements and other documentation pertinent to the matter before the Commission. A record shall be kept of those speaking before the hearing.
D. 
The Chairman may set time limits and the order in which interested parties address the Commission.
These bylaws may be amended by a majority vote of the entire membership.