Town of Cornwall, NY
Orange County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Town Board of the Town of Cornwall 4-14-1975. Amendments noted where applicable.]

§ 49-1 Purpose and scope.

A. 
The people's right to know the process of government decision-making and the documents and statistics leading to determinations is basic to our society. Access to such information should not be thwarted by surrounding it with the cloak of secrecy or confidentiality.
B. 
These regulations provide information concerning the procedures by which records may be obtained.
C. 
Personnel shall furnish to the public the information and records required by the Freedom of Information Law[1] and those which were furnished to the public prior to its enactment.
[1]
Editor's Note: See Public Officers Law, Art. 6, § 84 et seq.
D. 
Any conflicts among laws governing public access to records shall be construed in favor of the widest possible availability of public records.

§ 49-2 Designation of records access officers.

A. 
The Supervisor of the Town of Cornwall is responsible for ensuring compliance with the regulations herein and designates the following persons as records access officers:
(1) 
Town Clerk, Town Hall, Cornwall, New York.
(2) 
Building Inspector, Town Hall, Cornwall, New York.
(3) 
Assessor, Town Hall, Cornwall, New York.
(4) 
Police Chief, Town Hall, Cornwall, New York.
(5) 
Superintendent of Public Works, Town Garage, Route 32, Cornwall, New York.
[Amended 9-25-1989 by L.L. No. 4-1989]
B. 
Records access officers are responsible for ensuring appropriate agency response to public requests for access to records. However, the public shall not be denied access to records through officials who have in the past been authorized to make records or information available. Records access officers shall assure that personnel:
(1) 
Maintain an up-to-date subject matter list.
(2) 
Assist the requester in identifying requested records, if necessary.
(3) 
Upon locating the records, take one of the following actions in accordance with § 49-6B:
(a) 
Make records promptly available for inspection; or
(b) 
Deny access to the records in whole or in part and explain in writing the reasons therefor.
(4) 
Upon request for copies of records:
(a) 
Make a copy available upon payment or offer to pay established fees, if any, in accordance with § 49-8; or
(b) 
Permit the requester to copy those records.
(5) 
Upon request, certify that a transcript is a true copy of records copied.
(6) 
Upon failure to locate records, certify that:
(a) 
The Town of Cornwall is not the legal custodian for such records; or
(b) 
The records of which the Town of Cornwall is a legal custodian, after diligent search, cannot be found.

§ 49-3 Designation of fiscal officer.

A. 
The Supervisor, Town Hall, Cornwall, is designated as the fiscal officer, who shall certify the payroll and respond to requests, in accordance with § 49-6B, for an itemized record setting forth the name, address, title and salary of every officer or employee of the agency.
B. 
The fiscal officer shall make the payroll items listed above available to any person, including bona fide members of the news media, as required under § 88(1)(g), (1)(i) and (10) of the Freedom of Information Law.[1]
[1]
Editor's Note: Former § 88 has been renumbered. See now Public Officers Law, Art. 6, § 87.

§ 49-4 Location of records.

A. 
Records shall be available for public inspection and copying at:
(1) 
Town Hall, 183 Main Street, Cornwall, New York;
(2) 
Town Garage, Route 32, Cornwall, New York;
(3) 
Cornwall Sewer Plant, River Road, Cornwall, New York; or
B. 
At the location where they are kept.

§ 49-5 Hours for inspection.

Requests for public access to records shall be accepted and records produced during all hours regularly open for business. These hours are 9:00 a.m. to 12:00 noon and 1:00 p.m. to 4:30 p.m., Monday through Friday.

§ 49-6 Requests for access to records.

A. 
Where a request for records is required, such request may be oral or in writing. However, written requests shall not be required for records that have been customarily available without written request.
B. 
Time for response.
(1) 
Except under extraordinary circumstances, officials shall respond to a request for records no more than five business days after receipt of the request, whether the request is oral or in writing.
(2) 
If, because of extraordinary circumstances, more than five business days are required to respond to a request, receipt of the request shall be acknowledged within five business days after the request is received. The acknowledgment shall state the reason for delay and estimate the date when a reply will be made.
C. 
Identification of records.
(1) 
A request for access to records should be sufficiently detailed to identify the records. Where possible, the requester should supply information regarding dates, titles, file designations or other information which may help identify the records.
(2) 
However, a request for any or all records falling within a specific category conforms to the standard that records be identifiable.
D. 
Subject matter list.
(1) 
A current list, by subject matter, of all records produced, filed or first kept or promulgated after September 1, 1974, shall be available for public inspection and copying. The list shall be sufficiently detailed to permit the requester to identify the file category of the records sought.
(2) 
The subject matter list shall be updated periodically and the date of the most recent updating shall appear on the first page. The updating of the subject matter list shall not be less than semiannual.
E. 
No records may be removed by the requester from the office where the record is located without the permission of the Supervisor of the Town of Cornwall, Town Hall, Cornwall, New York.

§ 49-7 Denial of access; appeals.

A. 
Denial of access to records shall be in writing stating the reason therefor and advising the requester of the right to appeal to the individual or body established to hear appeals.
B. 
If requested records are not provided promptly, as required in § 49-6B of these regulations, such failure shall also be deemed a denial of access.
C. 
The following person or persons or body shall hear appeals from denial of access to records under the Freedom of Information Law: Town Board, Town of Cornwall, Town Hall, 183 Main Street, Cornwall, New York, Telephone 914-534-3770.
D. 
The time for deciding an appeal by the individual or body designated to hear appeals shall commence upon receipt of written appeal identifying:
(1) 
The date of the appeal.
(2) 
The date and location of the request for records.
(3) 
The records to which the requester was denied access.
(4) 
Whether the denial of access was in writing or was by failure to provide records promptly as required by § 49-6B.
(5) 
The name and return address of the requester.
E. 
The individual or body designated to hear appeals shall inform the requester of its decision in writing within seven business days of receipt of an appeal.
F. 
A final denial of access to a requested record, as provided for in Subsection E of this section, shall be subject to court review, as provided for in Article 78 of the Civil Practice Law and Rules.

§ 49-8 Fees.

A. 
There shall be no fee charged for:
(1) 
Inspection of records.
(2) 
Search for records.
(3) 
Any certification pursuant to this chapter.
B. 
The charge for copies and/or certified copies is $0.25 for each page or portion thereof measuring up to nine inches by 14 inches or the actual cost of reproducing any other record, except when a different fee is otherwise prescribed by statute.
[Amended 11-14-1977; 9-25-1989 by L.L. No. 4-1989]
C. 
The charge for copies and/or certified copies of a record that requires a different medium for reproduction other than the medium described in Subsection B herein may be the actual cost of reproduction of the record, plus the hourly salary of the lowest qualified worker, if such reproduction time exceeds two hours, in accordance with New York Public Officers Law § 87.
[Added 3-9-2015 by L.L. No. 2-2015]

§ 49-9 Public notice.

A notice containing the job title or name and business address of the records access officers and fiscal officer; the name, job title, business address and telephone number of the appeal person or persons or body; and the location where records can be seen or copied, shall be posted in a conspicuous location wherever records are kept and/or published in a local newspaper of general circulation.