[HISTORY: Adopted by the Mayor and Council of the Borough of Glen Gardner: Art. I, 10-7-1975; Art. II, 12-6-1994 by Ord. No. 94-12. Amendments noted where applicable.]
[Adopted 10-7-1975]
Any person claiming payment from the Borough of Glen Gardner shall first submit a detailed statement of the items or demand necessitating such claim to the responsible agency, specifying particularly how the bill or demand is made up, and a certification of the party claiming payment that it is correct. No bill, claim or demand shall be considered for payment unless the voucher has attached to it or includes a certification from a designated borough employee, having personal knowledge of the facts that the goods have been received by or the services rendered to the Borough of Glen Gardner, and that those services or goods are consistent with an existing contract or purchase order. The Treasurer shall have the duty to audit, warrant and make recommendations on all claims and bills.
[Amended 11-5-1975; 5-17-1977]
The bill or claim duly certified shall be presented to the Municipal Clerk at least seven days prior to the next immediate formal meeting of the governing body for inclusion in the proceedings thereof, and it shall be the duty of the Clerk to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed. All claims or bills to be considered by the governing body shall be listed systematically and without preference, and said list shall be made available to every member of said governing body prior to formal action by that body.
Claims shall be considered by the Council which shall approve the same, except that said governing body may reject any claim presented to it, stating the reason for such rejection. Any tie votes may be broken by a vote of the Mayor. Any disapproved claim shall be referred back to the Municipal Clerk with such instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in the official minutes or through an appropriate claims register, indicating that the governing body has by formal action approved the same with appropriate records as to any claims disapproved or rejected. All records pertaining to approved or disapproved bills or claims shall be available for public inspection.
A. 
The Treasurer shall make disbursements upon receipt of an order by Borough Council, attested by the Borough Clerk. In the event that the Mayor vetoes the payment of any claims or bills, the Treasurer may be authorized to make payment by a vote of the Borough Council whereby at least 2/3 of all the Councilmen vote to override such veto of claim or bill.
B. 
After the Clerk has certified that the claims have been approved, she shall turn the same over to the Treasurer, who shall forthwith prepare the necessary checks for the payment thereof, which said checks shall be signed by the Mayor and Clerk and thereafter signed by the Treasurer. After preparing checks for the payment of claims, she shall record them in proper books of account and thereafter mail the checks to the claimants.
[Adopted 12-6-1994 by Ord. No. 94-12]
No action shall be brought against the Borough of Glen Gardner unless the claim upon which it is based shall have been presented in strict compliance with the requirements of the Tort Claims Act, N.J.S.A. 59:1-1 et seq. and any amendments thereto. Such notice of claim shall be filed on the form specified by the Borough of Glen Gardner and in the manner and time established by the Tort Claims Act.
There is hereby adopted as the regulation of the Borough of Glen Gardner for the presentation of claims against the municipality under the Tort Claims Act, N.J.S.A. 59:1-1 et seq., the following form setting forth the following information.[1]
[1]
Editor's Note: The notice of claim form is available in the Clerk's office.
The Borough Clerk is hereby designated as the recipient of all such notices filed under this article and the Tort Claims Act, N.J.S.A. 59:1-1 et seq., and any amendments thereto.