[Added 8-25-1987 by L.L. No. 31-1987; amended 12-17-1996 by L.L. No.
5-1997]
A. An Information Processing Planning Committee is hereby created to
consist of the following members or their designees:
(1) The Presiding Officer, or his or her designee.
(2) The Chief Deputy County Executive, or his or her designee.
(3) The Deputy County Executive for Financial Affairs, or his or her
designee.
(4) The Director of the Legislative Budget Review Office, or his or her
designee.
B. The Information Processing Planning Committee shall meet as needed
to review data processing and computer technology needs of the County.
The Committee shall review all proposals to purchase data processing
and computer equipment. The Committee shall develop a comprehensive
plan for the purchase and installation of computer equipment, both
hardware and software, throughout County government and shall develop
recommendations for changes or modifications to such plan from time
to time.
C. Formal detailed minutes shall be kept for these meetings.
D. The Committee shall submit formal written reports of its recommendations
and decisions in a timely manner to the County Executive and the Presiding
Officer for policy review. No action shall be taken by the County
of Suffolk in any capacity regarding the purchasing, leasing or acquisition
of data processing or computer equipment for or on the behalf of the
County of Suffolk unless and until the Committee has submitted its
written recommendations to the County Executive and Presiding Officer.
E. Employees of the Divisions of Office Systems, Data Processing and
Telecommunications, the County Executive's Budget Office and the Legislative
Budget Review Office shall serve as support staff to the Committee.
[Added 5-26-1987 by L.L. No. 22-1987; amended 7-10-1995 by L.L. No.
22-1995; 11-21-1996 by L.L. No. 24-1996; 4-20-1999 by L.L. No.
13-1999]
A. A Space Management Steering Committee is hereby created to consist
of the following members or their designees:
(1) The Presiding Officer of the Legislature, or his or her designee;
(2) The County Executive, or his or her designee;
(3) The Director of the Legislative Budget Review Office, or his or her
designee;
(4) The Commissioner of Public Works, or his or her designee, who shall
be the Chairperson of the Committee;
(5) The Chairman of the Ways and Means Committee of the County Legislature,
or any successor committee thereto, or his or her designee;
(6) The Chairman of the Public Works Committee of the County Legislature,
or any successor committee thereto, or his or her designee;
(7) The Director of the County Department of Planning, or his or her
designee, who shall act as Chairperson of the Committee; and
(8) The Director of the County Division of Real Estate within the County
Division of Real Estate within the County Department of Planning,
or his or her designee.
B. The Space Management Steering Committee shall meet at least once
every two months to review building space requests and plan to meet
the needs of the County.
C. Formal minutes shall be taken by the Clerk of the Legislature's office
and kept for these meetings and shall be distributed to the County
Executive and to each member of the Legislature no later than 10 days
thereafter.
D. The Committee shall ensure that all searches for leased space, due
to the County's need for new space or the anticipated expiration of
an existing lease, are posted on the County's website and advertised
in the official County newspapers. The Committee shall further ensure
that a search for space is made each time new space is needed or an
existing lease is due to expire and that such search includes an attempt
to identify space owned by the County or other government entity and,
further, that at least two separate spaces are the subject of investigation
and negotiation during the search.
[Added 6-24-2008 by L.L. No. 27-2008]
E. The Committee shall submit a formal written reports of its recommendations and decisions in a timely manner to the County Executive and the Presiding Officer for policy review. No action shall be taken by the County of Suffolk in any capacity to locate or relocate a department or agency for or on behalf of the County of Suffolk unless and until the Committee has submitted its written recommendations to the County Executive and Presiding Officer. If the Committee's report recommends leasing space or renewing a lease, the report will verify that the advertising and investigation requirements contained in Subsection
D herein were complied with or provide a written explanation for any noncompliance. The Committee's report will also include the rent survey and fair market analysis prepared by the Division of Real Property Acquisition and Management.
[Amended 6-24-2008 by L.L. No. 27-2008]
F. Employees of the Department of Public Works shall serve as support
staff to the Committee.