[Amended 3-26-2008 by Ord. No. 1227]
The Lindenwold Board of Parks and Recreation Commissioners shall
determine the use of all Borough parks and playgrounds by groups and
organizations through the issuance of permits. The permit shall designate
the group or organization authorized to use the field or fields, the
field or fields it is permitted to use and the dates and times on
which the use is permitted. Permits shall be obtained by application
to the Board of Parks and Recreation Commissioners in accordance with
the following procedure:
A. Applications can be obtained from the Borough Clerk and also returned
to the Borough Clerk. The Borough Clerk will review for completeness
(checklist provided) and date-sensitive applications. If application
is incomplete it will be immediately returned to the applicant and
missing information identified. If it is date-sensitive the Chairperson
will be immediately notified so a determination can be made to hold
an emergency meeting if needed.
B. A person seeking issuance of a permit hereunder shall file an application
with the Board of Parks and Recreation Commissioners, stating:
(1) The name and address of the applicant.
(2) The name and address of the person, persons, corporation or association
sponsoring the activity, if any.
(3) The date, day and hours for which the permit is desired.
(4) The park or portion thereof for which such permit is desired.
(5) Any other information which the Board of Parks and Recreation Commissioners
shall find reasonably necessary to a fair determination as to whether
a permit should be issued hereunder.
C. Standards for issuance of a use permit by the Board of Parks and
Recreation Commissioners include the following findings:
(1) That the proposed activity or use of the park will not unreasonably
interfere with or detract from the general public enjoyment of the
park.
(2) That the proposed activity and use will not unreasonably interfere
with or detract from the promotion of public health, welfare, safety
and recreation.
(3) That the proposed activity or uses that are reasonably anticipated
will not include violence, crime or disorderly conduct.
(4) That the proposed activity will not entail extraordinary or burdensome
expense of police operation by the Borough of Lindenwold.
(5) That the facilities desired have not been reserved for other use
at the date and hour requested in the application.
D. In order to qualify to be considered for the issuance of a permit
to use any of the Borough's fields or facilities, one must do
the following:
(1) Submit a complete team roster or a participant list with the names,
addresses and phone numbers of all members prior to the start of the
event.
(2) Present proof of liability insurance in the minimum amount of $1,000,000
covering the use of the park and recreation area to be used. The Borough
of Lindenwold must be named as an additional insured. Waiver of the
insurance may be applied for depending on the requested use.
E. Fee schedule.
(1) If the participants in the event consist of 50% Lindenwold residents there is no fee. If 50% are not Lindenwold residents a fee will be assessed per the fee schedule prescribed in Chapter
150, Fees, Article
I, Fee Schedule, §
150-31.
(2) The Board shall designate the Director of Public Works or his designee
to inspect the facilities being used by the permit holder prior to
that use and after that use. The Director of Public Works or his designee
shall determine whether or not the permitted premises have been left
in reasonably the same condition as existed prior to the use. In the
event that is the case, the Director of Public Works or his designee
shall notify the Borough Clerk of such, and the security deposit will
be returned forthwith. If the Director of Public Works or his designee
reveals damage and/or lack of cleanup to the permitted premises, the
Director of Public Works or his designee shall notify the Borough
Clerk, who shall not release the security deposit. The Director of
Public Works shall cause any necessary work to be done to return the
permitted premises to its before-use status. Thereafter, the Director
of Public Works shall notify the Borough Clerk as to the cost of the
work based upon employee hours times the hourly rate plus 20%. The
Borough Clerk shall deduct that cost from the security deposit and
return the balance to the permit holder. In the event there is not
sufficient deposit to pay for the work, the permit holder shall be
responsible for payment of any excess amount and shall not be permitted
to receive any additional permits until payment is made. The Borough
may also pursue any legal remedies it may have in such a situation.
F. Fee schedule
for tournament use.
(1) For the use of the baseball fields at Lindenwold Park the fees shall be as prescribed in Chapter
150, Fees, Article
I, Fee Schedule, §
150-31A.
(2) A security deposit shall be posted as prescribed in Chapter
150, Fees, Article
I, Fee Schedule, §
150-31A.
(3) A tournament shall not be for more than four days.
(4) Any applicant, in addition to the requirements of prior sections,
shall provide the Borough Clerk a schedule of games at least one week
before the scheduled event.
(5) Tournament hours shall be 8:00 a.m. to 11:00 p.m. with a fifteen-minute
grace period for rain delays or overtime. The fields shall be vacated
at 11:15 p.m. No credit shall be allowed for weather cancellations,
but the Borough will attempt to reschedule any cancelled games.
(6) In the event that any misconduct from parents, fans, coaches or players
occurs, the Lindenwold Police Department or the Director of the Public
Works Department is authorized and empowered to suspend play of all
remaining games for the entire tournament, in which case there will
be no fee refunded.
(7) All users shall be responsible for leaving the facilities in a clean
and orderly condition, and any cleanup work necessitated by a failure
to do so shall be charged against the security deposit.
Any group or organization which has received a permit shall
be responsible for seeing that the following conditions are adhered
to:
A. The permit shall not be transferred or assigned. The permit holder
or designated representative must be present whenever the field is
in use during the time of its permit.
B. No alcoholic beverages are permitted at any time by anyone during
the use of the fields, including the team players and spectators.
The permit holder shall be responsible for enforcing this condition.
C. The permit holder shall be responsible for any and all illegal acts
by spectators and team members, including the opposing team.
D. The permit holder shall be responsible for ensuring that team members
and spectators adhere to no-parking regulations at and near the field
in use.
All park rules and regulations and all applicable ordinances
shall bind a permittee fully as though the same were inserted in the
permit.
The person or persons to whom the permit is issued shall be
liable for all loss, damage or injury sustained by any person whatsoever
by reason of the negligence of the person or persons to whom such
permit shall have been issued.
The Board of Parks and Recreation Commissioners shall have the
authority to revoke a permit upon a finding of violation of any rule
or ordinance or upon good cause shown.
[Amended 11-5-2014 by Ord. No. 2014-01]
Any person violating any of the provisions of this chapter or any rule or regulation promulgated pursuant hereto shall, upon conviction, be subject to the replacement, repair or restoration of any damaged park property and shall be subject to the penalties as set forth in Chapter
1, §
1-1, of this Code.