[Ord. No. 162 §2, 8-20-1997]
The office of Treasurer of the City of Green Park is hereby
created, subject to appointment by the Mayor and approval by the Board
of Aldermen. The Treasurer shall serve at the pleasure of the Board
and until a successor is appointed and qualified. The Treasurer shall
receive such sum as established by the Board of Aldermen from time
to time as compensation for the duties of said office.
[Ord. No. 162 §3, 8-20-97]
A.
It
shall be the duty of the Treasurer to collect, receive and safely
keep all monies, warrants, bonds and other property belonging to the
City and entrusted to his/her care, and to deliver the same to his/her
successor in office; to keep in proper books a full, accurate and
complete account of all monies or other property received and disbursed
by him/her in his/her official capacity, showing the date of each
transaction, the persons from whom received or to whom paid and on
what account so received and disbursed; to issue receipts to every
person making payment of money to the City and file a duplicate of
the same with the City Clerk; to make written report to the Board
of Aldermen at each monthly meeting or whenever required, showing
the amount on hand and the items of receipts and disbursements since
the previous report; to make annual report in writing showing receipts
and expenditures for the previous year and the specific amount on
hand to the Board of Aldermen at their first (1st) regular meeting
in May; and to give bond to the City in the amount agreed upon, permitted
by law, and not less than ten thousand dollars ($10,000.00) and in
the manner approved by the Board of Aldermen. The cost of such bond,
if any, shall be paid by the City.
B.
The
Treasurer also shall receive and safely keep all monies, warrants,
books, bonds and obligations entrusted to his/her care, and shall
pay over all monies bonds or other obligations of the City on warrants
or purchase orders, duly drawn, passed or ordered in accordance with
this Article.
C.
The
Board of Aldermen authorizes and orders the Treasurer to pay promptly
and without the need of further authorization the following obligations
of the City:
1.
All payments for electric, phone, gas, water, sewer and other utility
services;
2.
Employee salaries and benefits;
3.
Ongoing contractual obligations for routine services such as insurance
coverage and professional services payable on a periodic basis pursuant
to contracts authorized and approved by the Board of Aldermen;
4.
Payments for the repair and maintenance of streets, payable on as
needed basis, provided that:
a.
The Board of Aldermen has selected through bidding a person, firm
or company to provide such services;
b.
The Board has allocated in the City's budget a monthly sum certain
to be used for such purposes;
c.
The amount actually expended shall not exceed the prescribed monthly
allocation; and
d.
The Street Commissioner and City Engineer have approved the street
repair and/or maintenance. In no event, however, shall any item of
repair or maintenance in excess of three thousand dollars ($3,000.00)
be paid by the Treasurer without the approval of the Board of Aldermen;
and
5.
Other obligations to be paid on a periodic basis as imposed by law.
D.
The
Board of Aldermen authorizes and orders the Treasurer to pay promptly,
upon the written authorization of the Mayor, any budgeted expense
in the amount of one thousand dollars ($1,000.00) or less.
F.
The
Treasurer may pay any expense in excess of one thousand dollars ($1,000.00)
only upon the authorization and order of the Board of Aldermen made
at any regular or special meeting.
G.
The
Treasurer shall also perform such other duties as may be required
by ordinance or as directed by the Board.
