Whenever it is permissible pursuant to state law for the Township
Council to adjourn into an executive session to discuss those matters
which are set forth in N.J.S.A. 10:4-12B, the Township shall be required
to follow the procedures as set forth herein.
Before the Township Council may discuss any matter in executive
session, it must first adopt a resolution, at a meeting to which the
public shall be admitted, stating the general nature of the subject
to be discussed and stating, as precisely as possible, the time when
and the circumstances under which the discussion conducted in closed
session of the governing body can be disclosed to the public.
The Township Council shall cause to be kept reasonably comprehensive
minutes of all executive session meetings showing the time and place,
the members present, the subject considered and any other information
required to be shown in the minutes by law.
Once the executive session meeting minutes are approved by the
Township Council, those minutes are available for inspection pursuant
to the Open Public Records Act (N.J.S.A. 47:1A-1 et seq.). The Township
Clerk and/or the Township Attorney shall review executive session
minutes and make the appropriate redactions prior to any inspection
or release of executive session minutes.
Annually, the Township Clerk and the Township Attorney shall
review the executive session meetings minutes and determine if any
of those records are no longer subject to redactions under the Open
Public Records Act (N.J.S.A. 47:1A-1 et seq.). A list of those meeting
minutes shall be provided to Council.