[HISTORY: Adopted by the Board of Trustees of the Village of Flower Hill 6-6-2016 by L.L. No. 4-2016. Amendments noted where applicable.]
The Village of Flower Hill Administrative Code shall be amended to add a new section allowing the Village to benefit from efficiencies to be gained through changes by New York State to the public contracting provisions of the General Municipal Law. Such statutory changes permit a Village to adopt a local law and elect to use a "best value" analysis in the context of awarding procurement contracts subject to the state's municipal bidding requirements. State Finance Law § 163 defines the term "best value" as being "the basis for awarding contracts for services to the offerer which optimizes quality, cost and efficiency, among responsive and responsible offerers. Such basis shall reflect, wherever possible, objective and quantifiable analysis. Such basis may also identify a quantitative factor for offerers that are small businesses or certified minority- or women-owned business enterprises (as such terms are further defined within Executive Law) to be used to evaluate offers for awarding of contracts for services."
The Village of Flower Hill may award contracts for certain goods and services on the basis of a best value offer as an alternative to awarding such contracts to the lowest responsible bidder, consistent with the bidding requirements of General Municipal Law § 103.
In electing to award a contract on the basis of an offer determined to be the best value to the Village of Flower Hill, the Village Administrator shall provide for a documented process for each such contract, including maintenance of a procurement record regarding the specific evaluation criteria used, the manner in which offers were evaluated, and the offer selected to proceed to an awarded contract. The evaluation criteria shall be quantifiable, whenever possible, and shall be determined and documented in advance of the initial receipt of offers to the extent practicable.