There is hereby established a Procurement Department, to consist
of a Director of Procurement and such assistants as the Mayor may
determine.
The Director of Procurement shall have such assistants as the
Mayor may determine. The assistants shall be appointed by the Director
of Procurement subject to the Mayor's approval and shall perform
such duties as the Director of Procurement shall require.
Before entrance upon the duties of his/her office, the Director
of Procurement shall furnish a surety bond for the faithful performance
of his/her duties in the amount of $10,000, with the surety thereon
to be approved by the City Solicitor.
The Director of Procurement shall:
A. Be responsible for the procurement and disposal of all supplies,
materials, equipment and property for all departments and offices
of the City, and including contracts for the construction, reconstruction
or alteration of City buildings and property, and any services or
purchases incidental thereto, and all laws covered under the Uniform
Procurement Act, MGL c. 30, § 39M, MGL c. 30B, and MGL c.
149, §§ 44A through 44J.
B. Have authority to order or make inventories of the supplies, materials,
equipment and furnishings of any and all departments. No department
possessing excess or surplus personal property of any kind or description
shall sell, exchange, transfer or dispose thereof without first certifying
such personal property as surplus to the Director of Procurement;
and, thereupon, the Director of Procurement shall circularize all
departments and agencies as to their need for such surplus personal
property; and if such need is determined, the Director of Procurement
may order transfer of such property from one department or agency
to another, and inventory adjustments between the departments shall
be made accordingly. Surplus property shall be disposed of by the
Director of Procurement. In the event surplus property is to be disposed
of and has a value equal to or in excess of $20,000, the Director
of Procurement shall obtain approval by the Mayor and the Council
for prior approval before disposing of said surplus property. If the
property to be disposed of has a value of less than $20,000, then
the Director of Procurement may dispose of it without prior approval
and must submit a report to the Mayor and the Council of the disposed
property.
The Director of Procurement shall submit before December 1 of
each year a full and comprehensive report on the work of the agent's
office to the Mayor for the previous fiscal year.
All departments of the City shall file with the Purchasing Department
detailed estimates of their requirements for supplies, equipment,
and services in such manner, at such times and for such future periods
as the agent shall prescribe. This shall not prevent any department
from filing with the Purchasing Department at any time a requisition
for any supplies, equipment, or services the need of which was not
foreseen when the detailed estimates were filed.
Except as otherwise provided by ordinance, requisitions for
the purchase of supplies, equipment, or services for any department
shall be received by the Purchasing Department prior to the issuance
of a purchase order or contract for such supplies, equipment, or services
and shall be signed by the head of the using department or an authorized
agent. The Director of Procurement shall examine each requisition
and shall have the authority, after consultation with the department
head, to revise it as to quantity, quality or estimated costs, but
revision as to quality shall be in accordance with the standards and
specifications provided. The agent shall promptly notify in writing
the requisitioning department head of any such revision.
Nothing in this article shall be construed to authorize the
Director of Procurement to take any action in connection with any
purchase or contract in conflict with the General Laws of the Commonwealth
or federal statutes; nor shall anything herein contained authorize
the Director of Procurement to take any action in connection with
any purchase or contract in conflict with the provisions of MGL c.
43; nor shall anything herein contained authorize or empower the Director
of Procurement to have any jurisdiction or control over the acquisition,
contracts for purchase or sale, transfer or disposition of real property
acquired by or owned by the City.