The Clerk shall serve as Clerk of the Township Committee. He shall attend
and keep the minutes of all meetings of the Committee. The minutes shall be
signed by the Clerk subject to the approval of the Township Committee.
The Clerk shall cause custody of and safely keep all records, books
and documents of the Township, except those committed by ordinance to any
other office or transferred thereto by the Township Committee. He shall, on
request and the payment of the fees prescribed therefor by resolution of the
Township Committee for the use of the Township, furnish a certified copy of any such paper in his custody under
the Corporate Seal of the Township.
The Clerk shall cause the Corporate Seal of the Township to be affixed
to instruments and writings when authorized by ordinance or resolution of
the Township Committee or when necessary to exemplify any document on record
in his office or to certify any act or paper which, from the records in his
office, shall appear to have been a public act of the Township or a public
document. He shall not affix the Seal or cause or permit it to be affixed
to any other instrument, writing or other paper unless required by law or
ordinance.
The Clerk, subject to the supervision of the Township Committee, shall:
A. Be the depository and custodian of all official surety
bonds furnished by or on account of any officer or employee, except his own
bond, which shall be placed in the custody of the Treasurer; of all insurance
policies upon or with respect to risks insured for the benefit of the Township
or to protect it against any claim, demand or liability whatsoever; and all
formal contracts for work, labor, services, supplies, equipment and materials
to which the Township may be a party.
B. Be the depository for and have custody of all performance
bonds running to the Township as obligee, or any other form of security given
by any contractor, subdivision developer or other persons on account of work
done or to be done in or for the Township.
C. Have custody of all leases of property owned by the Township.
D. Report to the Township Committee annually, at such time
as it may require, on the coverage, expiration date and premium of each surety
bond and contract of insurance and the nature and terms of outstanding leases,
the rent reserved by each and their respective expiration dates.
No rule or general regulation made by any department, officer, agency
or authority of the Township, except such as relates to the organization of
internal management of the municipal government or part thereof, shall take
effect until it is filed with the Clerk. The Clerk shall maintain a current
compilation of all such rules and regulations, which shall be available for
public inspection in his office during business hours.
In addition to such other functions, powers and duties as may be prescribed
by ordinance and subject to the supervision and direction of the Township
Committee, the Clerk shall:
A. Perform all of the functions required of Municipal Clerks
by the General Election Law (Title 19 of the Revised Statutes) and any other
law or ordinance.
B. Administer the provisions of Township ordinances with
reference to the licensing of occupations and activities for which licenses
are required by law or ordinance to be obtained from the Clerk.
C. Have such other different and additional functions, powers
and duties as may be prescribed by law or ordinance or delegated to him by
the Township Committee.
There shall be a Deputy Clerk appointed by the Township Committee for
a term of one year. The Deputy Clerk shall have all the powers and perform
all the duties of the Clerk during such times and such specific periods as
the Clerk shall be absent on vacation or on leave of absence granted by the
Township Committee. He shall assist the Clerk in the performance of his duties
as the Township Committee may from time to time prescribe.