[HISTORY: Adopted by the Mayor and Council of the Borough of Stanhope 7-28-1975 as Ord. No. 1975-7A. Amendments noted where applicable.]
Any person claiming payment from the municipality shall present a detailed bill of demand to the Municipal Treasurer, duly certified, at least seven (7) days prior to the regular Council meeting.
It shall be the duty of the Treasurer to see that the signature of the officer or employee who has been duly designated by the local unit to certify that the materials have been received by or the services rendered to the local unit appears on every claim.
Claims shall then be presented to the Chairman of the committee responsible for the placing of the order, who, if satisfied the claims are proper, shall approve the same. After such approval is given, the Chairman shall file the claim with the Finance Committee, who shall validate these claims for final approval. If the committee Chairman indicates that a voucher should be held for any justifiable reason, the Treasurer should not list it as a bill to be paid that month. After approval by the Finance Committee, these claims will be presented to the governing body for formal approval at a regular Council meeting.
Claims shall be considered by the governing body, which body shall approve the same, except that said governing body may reject any claim presented to it stating the reason for such rejection. Any disapproved claim shall be referred back to the Municipal Clerk with such instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in the official minutes indicating that the governing body has by formal action approved the same with appropriate record as to any claims disapproved or rejected.
If any bill or bills were rejected for payment at the regular Council meeting, it is the duty of the Clerk to notify the Treasurer in writing which bill or bills should not be paid.
The Treasurer shall forthwith prepare the necessary checks for payment thereof, which checks shall then be signed by the Mayor and Treasurer. After preparing the checks for payment claims, she shall record them in the proper books of account and thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the Treasurer shall prepare the necessary payrolls for the employees, which payrolls shall be duly certified by the person authorized to certify that the services have been rendered and the amount specified is in fact due and owing to the employee or employees. Said payroll shall then be approved by the department head responsible therefor and presented to the governing body for approval and, after said approval, shall be paid in due course.