[HISTORY: Adopted by the Township Committee of the Township of Hillsborough as indicated in article histories. Amendments noted where applicable.]
Article I Payroll Procedures
Article II Mandatory Direct Deposit
[Adopted 3-14-1957 (Ch. 33 of the 1977 Code)]
At the first meeting of the Township Committee in January of each year, the Township Committee shall approve an account, to be designated the "Township of Hillsborough Payroll Account," for the payment of all salaries, wages and compensation of all officers and employees of the Township of Hillsborough, in the County of Somerset, whose salaries, wages or compensation shall be payable on either an annual, monthly, weekly or hourly basis.
At each regular meeting of the Township Committee, the Township Treasurer shall submit to the Township Committee for its approval or ratification, as the case may be, the necessary payrolls for the respective amounts due the several officers and employees of the said Township of Hillsborough for salaries, wages or compensation as follows:
In advance for all officers and employees of the Township whose salaries are on either an annual monthly or weekly basis, when their salaries or any periodic installment or installments thereof are or shall become due and payable prior to the next regular meeting of the Township Committee.
For all employees of the Township whose wages or compensation is on an hourly basis, when the compensation has been approved by some responsible Township official who shall have been designated by resolution of the Township Committee and by the chairman of the appropriate committee of the Township Committee and has been certified by them to the Township Treasurer.
The said payrolls shall be considered by the Township Committee in due course and approved or ratified if found to be correct.
In case any error or any necessity for adjustment shall be found in the payrolls submitted to the Township Committee for its approval or ratification, it shall order to be made such corrections or adjustments as may appear necessary, and it shall be the duty of the Township Treasurer to and he shall properly make such corrections or adjustments and make appropriate record thereof.
The Township Treasurer shall present to the Township Committee monthly for its approval warrants drawn to the order of the Township of Hillsborough Payroll Account.
Such Township officers as may be designated by resolution duly adopted by the Township Committee are hereby authorized to and shall sign warrants drawn in favor of the aforesaid payroll account upon receipt by them of due notice that the payrolls for which a particular warrant is drawn have been approved by the Township Committee.
From time to time the Township Treasurer, upon receipt of a warrant for the amount due the aforesaid payroll account, shall deposit the same to the credit of the said payroll account, charging the appropriate budgetary accounts of the said Township of Hillsborough therewith.
The Township Treasurer shall thereafter draw checks against said payroll account to the order of the respective officers and employees of the Township entitled to receive payment therefrom for salary, wages or compensation. All checks drawn against said payroll account shall be signed by the Township Treasurer and no other signature shall be required thereon.
The Township Treasurer shall withhold from the respective payees thereof any and all checks for salary, wages or compensation drawn pursuant to the authority herein granted until the full amount of the salary, wages or compensation for which such check shall have been drawn shall have been fully earned by the payee thereof.
[Adopted 7-22-2014 by Ord. No. 2014-13]
All full-time employees, part-time employees, and elected public officials who receive compensation from the Township of Hillsborough are mandated to have direct deposit of their compensation as of August 1, 2014, in accordance with N.J.S.A. 52:14-15f.
Seasonal and temporary employees who are employed by the Township of Hillsborough are exempt from the direct deposit mandate.
Municipal employees may request an exemption from the direct deposit requirements of this article by written request to the Township of Hillsborough Chief Financial Officer. Such request will be presented to the Township Committee for consideration within seven days of receipt. The Township Committee may grant an exemption from the requirements of this article for good cause shown on such terms and conditions as the Township Committee may deem necessary.