[§§ 5-1 to 5-11 of the 1967
Code]
The Town Clerk shall keep a true copy (in a
book to be kept for such purpose alone) of all deeds or other instruments
executed by the Select Board in accordance with the provisions of
these By-Laws.
The Town Clerk shall keep a book of records
for the sole purpose of recording the location of all highways and
Town ways within the Town, with an index thereto; shall notify immediately
in writing all committees that may be elected or appointed at any
Town Meeting, and the nature of the business upon which they are expected
to act; shall notify the chair of departments and committees and officers
of votes of the Town pertaining to their respective departments.
It shall be the duty of the Town Clerk to see
that every conveyance to the Town of any interest in land is properly
recorded in the Registry of Deeds.
The Town Clerk shall be responsible for the
safekeeping of all books, papers and plans, and all records which
may be deposited in the vaults, and shall not allow anything to be
taken from the Clerk's custody. The Clerk shall furnish all boards,
committees and officers with a copy of all votes affecting them.
The Clerk shall furnish blanks of the ordinary
letter size, with appropriate headings, upon which petitions, reports,
and other papers in the ordinary course of Town proceedings may be
prepared.
The Clerk shall fold uniformly all papers and
documents within the Clerk's department, and shall endorse them in
a manner to indicate the contents of each paper, and shall file and
arrange them in a manner convenient for reference and examinations
and shall index all such papers and documents and all the records
of the Town.
All petitions for the insertion of articles
in the warrant for a Town Meeting, and all papers and reports, whether
printed or written, relating to such a meeting, shall be kept in separate
files, with the words, "Regular Town Meeting" or "Special Town Meeting,"
as the case may be, with the current year plainly marked thereon.
Whenever any report of any board or committee
is presented to the Town, and its recommendations are adopted, the
Clerk shall cause to be entered upon the regular record of the meeting
such portions of the report only, if any, as may be necessary for
the understanding of the action taken by the Town, and the Clerk shall
cause the report to be entered in full, in a book provided for the
purpose, which shall be called the "Book of Reports." But if the report
is in print it need not be so entered. The book of reports shall be
duly indexed. The reports shall be numbered for each municipal year
in the order of their presentation, and a marginal reference shall
be made to the date of the meeting at which the report was presented.
And the regular record of the meeting shall also make reference to
the number of the report as entered in the book of reports.
The Town Clerk shall publish in the annual printed
report of the Town a summary of the proceedings of all Town Meetings
that have been held during the preceding year.
