Village-owned facilities in demand for public
use include the Village Board meeting room and the recreation facility.
Inasmuch as Village-owned facilities were built and are maintained
with public funds, the following rules will govern their use by the
public:
A. Village Board meeting room. The Village Board meeting
room shall be open to organizations of the Village and specifically
formed ad hoc committees for a specific community purpose, the latter
requiring approval by the Village Board. Regularly scheduled Village
Board, Planning Board and Zoning Board of Appeals meetings shall have
priority over other organizations.
B. Recreation facility.
(1)
No one group may have use of the recreation
facility so often that it excludes other groups.
(2)
Public use of the facility shall not interfere
with or take precedence over the Village's own needs of same.
(3)
Any organization given permission to use the
recreation facility, and having need of equipment other than that
furnished by the Village, shall be responsible for getting such equipment
in and out of, or to and from, the facility. No alterations to the
facility will be permitted without Village Board approval.
(4)
Scheduling the use of the recreation facility
is the responsibility of the Recreation Director. The Director shall
inspect the building before and after its use by an organization to
ascertain that Village-owned furnishings and equipment have been used
with care and that the building has been left clean and orderly. Restitution
for any damage or loss resulting from an applicant's occupancy must
be made promptly.
(5)
The preservation of order is the responsibility
of the applicant.
(6)
Glass containers are not allowed at the athletic
field or in the recreation facility.
(7)
No alcohol beverages are allowed on the athletic
field or in the recreation facility. Upon written request, the Village
Board may approve the use and/or sale of alcoholic beverages at certain
sponsored events when the sponsor has received prior approval from
the NYS Alcohol and Beverage Control Board. However, glass containers
will not be allowed.
(8)
The number of persons admitted for functions
must not exceed capacity limits.
(9)
Advertising for an event or activity scheduled
for a Village-owned facility must identify the sponsoring group.
(10)
No business or individual may use Village-owned
facilities for corporate or personal financial gain.
(11)
No admission fees to events or activities in
or at Village-owned facilities may be charged, except for those sponsored
by a not-for-profit organization.
(12)
Sectarian groups may apply for permission to
use the recreation facility and athletic field for picnics, outings
and worship services.
C. Other requests.
(1)
Requests for use of fire hydrants for "car washes"
on Village property will be considered by the Water Treatment Plant
Operator only when such requests are made by properly supervised Village
of Carthage youth groups, such as Boys Scouts or Girl Scouts, or by
Carthage organizations engaged in or raising funds for charitable
purposes. Car washes will not be allowed on Village streets. Owners
of privately owned hydrants that are hooked up to the Village water
supply and used for the purpose of car washes must make a request
for the use of water to the Village Board. The Village Board may require
that this water be metered and establish a fee for the water used
or establish a flat rate fee for this request.
(2)
Requests for use of Village-owned equipment
is not allowed and will not be considered. Village-owned tables and
chairs will not be loaned to anyone, including employees.
(3)
Requests made by the Carthage/Wilna Joint Fire
District, in conducting a "controlled" fire will be considered by
the Village Board only when the property in question is located in
the Village of Carthage and when the burning of same meets all New
York State Department of Conservation regulations. All such requests
must be presented in writing to the Carthage Village Board for action.
The Village Board reserves the right to impose a reasonable fee for
complying with any such requests.
(4)
Requests for Village water in the event of an
emergency must be directed to and may be acted upon by the Trustee
in charge of the Water Department or, in his or her absence, the Village
President. The Village reserves the right to impose a reasonable fee
for complying with any such requests.
(5)
A copy of these rules shall be given to each
group, organization or individual receiving permission to use the
recreation facility and shall be posted at same.
It shall be unlawful for any person to swim
in the waters of the Black River in the areas adjacent to Turning
Point Park or any other Village-owned properties along the waterfront
of the Black River in the Village of Carthage at any time.
The Village Board may determine that certain
Village-owned property, other than real property, is disposable. Such
property, if it is deemed to be of value, will be offered for sale
through sealed bids or by public auction. Disposable items of no sale
value shall not be given to Village officials or employees, or to
members of their families.
The Village Board shall request that the Carthage
Code Enforcement Officer make an annual inspection of village-owned
buildings and facilities and advise the Village Board of any fire
hazards detected in such inspection.
It shall be the responsibility of each department
head to prepare and maintain an inventory of all village-owned equipment
and furnishings. The inventory shall consist of accurate information
about each piece of equipment, recorded and numbered on separate cards,
the corresponding number affixed to the equipment when feasible. Information
shall include the value, acquisition date and locations. A master
set of inventory cards shall be maintained in the Village Clerk's
office. Monthly inventory sheets (acquisition and disposition) are
to be provided to the Village Clerk for adding or deleting items from
the inventory. A physical inventory on all items valued at $250 or
more shall be taken by each department every year. Department heads
required to comply are the Superintendent of Public Works, the Water
Treatment Plant Operator, the Wastewater Treatment Plant Operator,
the Chief of Police, the Recreation Attendant and the Village Clerk/Treasurer.