All goods and services will be secured by use of written requests for
proposals, written quotations, verbal quotations or any other method that
assures that goods will be purchased at the lowest price and that favoritism
will be avoided, except in the following circumstances:
A. Purchase contracts over $10,000 and public works contracts
over $20,000;
B. Goods purchased from agencies for the blind or severely
handicapped pursuant to § 175-b of the State Finance Law;
C. Goods purchased from correctional institutions pursuant
to § 186 of the Correction Law;
D. Purchases under state contracts pursuant to § 104
of the General Municipal Law;
E. Purchases under county contracts pursuant to Subdivision
3 of § 103 of the General Municipal Law; or
F. Purchases pursuant to §
49-6A of this policy.
[Amended 1-8-2001]
The following method of purchase will be used when required by this
policy in order to achieve the highest savings:
Estimated Amount of Purchase Contract
|
Method
|
---|
$1,000 to $2,999
|
2 verbal quotations
|
$3,000 to $10,000
|
3 written/fax quotations or written requests for proposals
|
Estimated Amount of Public Works Contract
|
Method
|
---|
$1,000 to $2,999
|
2 verbal quotations
|
$3,000 to $9,999
|
2 written/fax quotations
|
$10,000 to $20,000
|
3 written/fax quotations or written requests for proposals
|
A good faith effort shall be made to obtain the required number of proposals
or quotations. If the individual is unable to obtain the required number of
proposals or quotations, the purchaser will document the attempt made at obtaining
the proposals. In no event shall the failure to obtain the proposals be a
bar to the procurement.
This policy shall go into effect January 1, 1992, and will be reviewed
annually.