The Clerk of the governing body of the Village
of Millbrook shall keep an indexed record, in a separate book, of
all written notices, which said Clerk shall receive pursuant to this
chapter of the existence of a defective, unsafe, dangerous or obstructed
condition in or upon or of an accumulation of snow and/or ice upon
any Village street, sidewalk, bridge, culvert, building or grounds,
which record shall state the date of receipt of the notice, the nature
and location of the condition stated to exist and the name and address
of the person from whom the notice is received. The record of such
notice shall be preserved for a period of five years from the date
it is received.