The purpose of this policy is to set forth guidelines for the administration
of leave donation. This policy covers all departments within the Town of Guilderland.
The intent of the leave donation program is to provide a means to assist
employees who, because of long-term personal illness, have exhausted their
leave benefits and would otherwise be subject to a severe loss of income during
a continuing absence from work. The program is not intended to provide supplemental
income which would result in compensation levels exceeding normal wages for
employees who have other sources of substitute income such as that provided
by disability insurance programs. It may, however, be used to supplement the
town disability program up to the normal wage.
An employee in need of donated credits will first be notified by his/her
department head at least two weeks before his/her leave credits are exhausted.
Donations may be solicited by the recipient employee or, on his or her
behalf, by coworkers or by union representatives, if applicable, by submitting
a memorandum through the department head. The department head will in turn
notify other employees of the need by simple memorandum. The employer may
not solicit donations on the employee's behalf. While the employer is expected
to cooperate with those soliciting on an employee's behalf with respect to
responding to inquiries concerning an employee's eligibility to participate
in the program, the employer may not release any medical information.