[HISTORY: Adopted by the Town Board of the
Town of Salina: Art. I, 2-6-1978, amended in its entirety at time
of adoption of Code (see Ch. 1, General Provisions, Art. I); Art.
II, at time of adoption of Code (see Ch. 1, General Provisions, Art.
I). Subsequent amendments noted where applicable.]
The provisions of the Freedom of Information
Law (Article 6 of the Public Officers Law), as amended, shall be applicable
to the Town of Salina, as shall also the rules and regulations thereunder
adopted by the State Committee on Open Government, subject to the
rules and regulations now or hereafter adopted by the Town Board of
the Town of Salina which are not more restrictive than those adopted
by the State Committee.
The Town Clerk and Deputy Town Clerk are designated
records access officers.
Records may be inspected at the office of the
Town Clerk on regular business days between the hours of 9:00 a.m.
and 4:30 p.m.
[Adopted 5-27-1997 by L.L. No. 2-1997]
This article shall be known as the "Records
Management Legislation" for use by the municipal officers in disposing
of municipal government records in accordance with the Cultural Affairs
Law Article 57-A.
As used in this article, the following terms
shall have the meanings indicated:
Those records which have been determined by the RMO to have
sufficient historical or other value to warrant their continued preservation
by the local government.
The Records Retention and Disposition Schedule issued pursuant
to Article 57-A of the Arts and Cultural Affairs Law and containing
legal minimum retention periods for municipal government records.
[Amended 10-26-2020 by L.L. No. 10-2020]
Any information kept, held, filed, produced or reproduced
by, with or for the Town of Salina, in any physical form whatsoever.
The Records Management Officer of the Town of Salina, the
Town Clerk or any officer designated by the Town Board. The officer
will be responsible for administering and enforcing the Records Management
Program for the Town of Salina in accordance with local, state and
federal laws and guidelines.
A.
Only those records will be disposed of that are described
in the Records Retention and Disposition Schedule LGS-1, as amended
from time to time, after they have met the minimum retention period
prescribed therein.
[Amended 10-26-2020 by L.L. No. 10-2020]
B.
Only those records will be disposed of that do not
have sufficient administrative, fiscal, legal or historical value
to merit retention beyond established time periods.
C.
Only those records in compliance with the established
policies and procedures will be disposed of and/or transferred to
inactive storage.
To ensure for proper retention and disposition
of records, policies and procedures have been established by the RMO
for proper inactive storage and disposition of records past their
retention period. Such policies and procedures, as adopted by resolution
of the Town Board of the Town of Salina, are on file in the office
of the Town Clerk.
