[HISTORY: Adopted by the Township Committee
(now Township Council) of the Township of Pemberton as indicated in
article histories. Amendments noted where applicable.]
[Adopted 12-3-1975 by Ord. No. 18-1975]
Any person claiming payment from the Township
of Pemberton shall first submit a detailed statement of items or demand
necessitating such claim to the responsible executive agency, specifying
particularly how the bill or demand is made up, and a certification
of the party claiming payment that it is correct. No bill, claim or
demand shall be considered for payment unless the voucher has attached
to it (or includes) a certification of a department head (or other
municipal official responsible for certain functions) or of his duly
designated representative having personal knowledge of the facts,
that the goods have been received by or the services rendered to the
Township of Pemberton and that those services or goods are consistent
with any existing contract or purchase order. The Chief Financial
Officer shall have the duty to audit, warrant and make recommendations
on all claims and bills.
The bill or claim, duly certified, shall be
presented to the Township Clerk for inclusion in the agenda of the
next immediate formal meeting of the governing body, and it shall
be the duty of the Township Clerk to examine all bills or claims submitted
for payment in order to ascertain if proper administrative procedures
have been followed. All claims or bills to be considered by the governing
body shall be listed systematically without preference and said list
shall be made available to every member of said governing body at
least three full days prior to formal action by that body.
Claims shall be considered by the governing
body, which shall approve the same, except that said governing body
may reject any claim presented to it, stating the reason for such
rejection. Any disapproved claim shall be referred back to the Township
Clerk with such instructions as the governing body may give at the
time of disapproval.
It shall be the duty of the Township Clerk to
record all claims in the official minutes or through an appropriate
register. Indicating that the governing body has by formal action
approved the same, with appropriate records as to any claims disapproved
or rejected. All records pertaining to approved and disapproved bills
or claims shall be available for public inspection.
[Amended 9-21-1984 by Ord. No. 21-1984; 3-2-1989 by Ord. No. 9-1989]
After the Township Clerk has certified that
the claims have been approved, the Clerk shall turn the same over
to the Treasurer or other Chief Financial Officer, who shall forthwith
prepare the necessary checks for the payment thereof, which checks
shall be signed by any two of the following four persons: Treasurer,
Township Clerk, Mayor or Deputy Mayor.
[Added 6-18-1982 by Ord. No. 13-1982]
The following claims may be paid directly upon
the signature of the Finance Director and are excluded from the procedures
set forth above:
[Added 11-22-1988 by Ord. No. 34-1988]
Anyone desiring to make a claim against this
municipality pursuant to the New Jersey Tort Claims Act (N.J.S.A.
59:14 et seq.) shall present his or her claim on the form of notice
adopted by the governing body by separate resolution and available
through the office of the Municipal Clerk. Pursuant to the authority
of N.J.S.A. 59:8-6, only the notice of tort claim form adopted by
the governing body by separate resolution may be used by a claimant
to present notice of his or her tort claim, notwithstanding any other
form of notice he or she may seek to employ, and until a claimant
files his or her notice of tort claim on the form prescribed by this
municipality, his or her claim will not be considered filed as required
by the New Jersey Tort Claims Act.
[1]
Editor's Note: This ordinance was specifically
retroactive to 1-1-2004.
It is the purpose and intent of this article
to require nonprofit organizations receiving funding from the Township
of Pemberton to provide to the Township Council a financial accounting
setting forth its receipts and expenditures on an annual basis. In
addition thereto, this article will set forth a procedure providing
for reimbursement for expenses furnished by the nonprofit organization.
The Township may elect to provide recreational
and other services by contracting with nonprofit sports, arts, cultural
or other similar organizations. Any agreement for said services shall
be in writing and recorded on a valid Township purchase order. Organizations
providing recreational or other services shall provide the Township
with an invoice and such other evidence that the program was successfully
provided as may be required by the Recreation Director or Business
Administrator. Said invoice and other information shall be submitted
to the Council for approval in the same manner as other bills or invoices.
The Township may elect to reimburse nonprofit
sports, arts, cultural or other similar organizations for supplies
purchased to provide a recreational or similar activity to Township
residents. Any agreement to reimburse said reimbursement shall be
in writing and recorded on a valid Township purchase order. Organizations
with agreements for reimbursements shall provide receipts of all material
for which reimbursement is requested plus such other evidence that
the program was successfully provided as may be required by the Recreation
Director or Business Administrator. Said receipts and other information
shall be submitted to the Council for approval in the same manner
as other bills or invoices.
The Recreation Director or Business Administrator
may establish reasonable rules to ensure the efficient scheduling
of the facilities and equipment and that the organizations requesting
facilities comply with this section.
[Added 3-2-2011 by Ord. No. 3-2011]
A.
In cases
where the Township makes a voluntary contribution up to the annual
limits set forth in N.J.S.A. 40:5-2 to any duly incorporated first
aid and emergency or volunteer ambulance or rescue squad association
rendering service in the Township, the contribution shall be subject
to the minimum standards and conditions set forth in this section
which shall be incorporated into a written agreement between the Township
and the association.
B.
No contribution
shall be made unless the association has entered into a written agreement
with the Township and the Business Administrator, or his or her designee,
has certified in writing that the standards and conditions contained
in the agreement have been satisfied by the association.
C.
In cases
where the Township provides the association liability and/or workers'
compensation insurance coverage, in whole or in part, through either
its self-insurance fund or a fully insured plan, the association shall
adopt and implement the risk management policies and procedures promulgated
by the Business Administrator in consultation with the Township’s
risk management consultant, including, but not limited to, policies
and procedures concerning sexual harassment and discrimination, civil
rights, anti-harassment, volunteer conduct and violence in the workplace,
overnight duty crews and bunking facilities, emergency vehicle response,
HIPAA and privacy, drug and alcohol abuse, applicant background investigations,
applicant physical examinations, volunteer fitness for duty examinations,
accident reporting and investigations, bloodborne pathogens, hazard
communication, hearing conservation, personal protective equipment,
respiratory protection, back safety and lifting, safe walking surfaces,
CEVO, defensive driving, and e-mail, voice mail and Internet usage.
D.
In cases
where the Township provides the association with vehicles and/or fuel
for the association’s operations, the association shall adopt
and implement the vehicle use policies and procedures promulgated
by the Business Administrator, or his or her designee.
E.
The agreement
shall contain a performance standard requiring the association to
satisfy minimum response goals and objectives established for responses
to emergency calls for service.
F.
The agreement
shall contain a requirement that the association adopt a financial
controls policy approved by the Business Administrator, or his or
her designee.
G.
The agreement
shall contain a requirement that any proposed changes to the association’s
response coverage zone(s) ("the response grids") shall first be approved
by the Business Administrator, or his or her designee.
H.
The association
shall, no later than a date set forth in the agreement, provide an
annual accounting to the Business Administrator and Chief Financial
Officer in a form acceptable to the Business Administrator. Although
an audited financial statement is not required, the Business Administrator
or Chief Financial Officer may request such additional information
as necessary to address any reasonable concerns of the Township. The
financial statement shall itemize the association’s annual receipts
and expenditures, cash on hand, debt service, and other information
regularly contained in a financial statement.
I.
The agreement
may contain such other terms and conditions as may be recommended
by the Business Administrator to the Township Council.
