These policies cover nonunion employees. They also cover union employees to the extent that their collective bargaining agreements do not cover these issues.
A. 
Salary ranges are established by ordinance, and the salary must fall within the minimum and maximum ranges for the employee's title. Employees are paid on the 15th and 30th of every month, with overtime being held back for one pay period in order to compute payment of the amount due. Employees who are going on vacation and would like their checks in advance must make a written request at least two weeks in advance of the vacation.
B. 
The Township will not accept responsibility for any employee's personal finances. The Township will acknowledge judgments against an employee's pay, but will not act as a mediator between the employee and creditors.
A. 
Under the Federal Fair Labor Standards Act, certain employees in managerial, supervisory, administrative or professional positions are exempt from the provisions of the Act. The Business Administrator shall notify all exempt employees of their status under the Act. Exempt employees are not eligible to receive overtime compensation and are required to work the normal workweek and any additional hours needed to fulfill their responsibilities. Time off consideration for large amounts of additional hours may be provided with the Business Administrator's prior approval and at the sole discretion of the Business Administrator.
B. 
All other employees are classified as nonexempt and are subject to the provisions of the Act. Depending on work needs, nonexempt employees may be required to work overtime. Nonexempt employees are not permitted to work overtime unless the overtime is budgeted and approved by the department head and the Business Administrator. Nonexempt employees working overtime without prior approval will be subject to disciplinary action.
C. 
Nonexempt employees will receive overtime compensation for hours worked in excess of 37.5 hours in a weekly period. Employees may choose overtime compensation in the form of overtime pay at their regular hourly salary or compensating time off. The maximum number of hours that an employee may accrue for future compensating time off is 30. Once this maximum has been accumulated, all additional hours will be compensated by overtime pay. Accrued and taken overtime compensating hours must be noted on the employee's time sheet.
D. 
Nonexempt employees will receive 1 1/2 hours of overtime compensation for each hour worked in excess of 37.5 hours in a weekly period. For purposes of overtime compensation, hours worked are computed to the nearest 1/2 hour per day. Previously scheduled vacation time and holiday time are considered time worked for purposes of determining overtime compensation, but sick time and personal time are not.
E. 
Employees must make a request to their supervisor at least two days in advance when they want to take compensating time off. The supervisor will approve the request if the absence does not cause undue hardship to the department.
A. 
Employees and their immediate family members are provided health insurance coverage administered by the state health benefits plan. The complete benefit plan is on file in the Business Administrator's office, and a summary plan description will be provided to all employees. Benefit levels for nonunionized employees are subject to change at the discretion of the Township of River Vale.
B. 
Health insurance coverage for employees on a leave of absence or who cease Township employment will terminate at the end of the month in which the leave begins or employment is terminated except coverage will continue for up to 12 weeks for employees on leave pursuant to the Family and Medical Leave Act and up to 30 weeks for employees on military leave. Upon termination of coverage, employees may extend health insurance coverage for themselves or their dependents by taking advantage of the COBRA provision for a period of up to 18 months. For more information, consult the Business Administrator.
C. 
Employees who retire with 25 years of service to the Township may continue to receive paid health insurance coverage. Employees receiving retiree health benefits must notify the Business Administrator in writing, with proof of enrollment, when they become eligible for Medicare Parts A and B. For more information, consult the Business Administrator.
Employees and their immediate family may be eligible for up to $300 annually for prescription eye glasses and dental benefits on a reimbursable basis. The complete benefit plan is on file in the Business Administrator's office, and a summary plan description will be provided to all employees. Benefit levels for nonunionized employees are subject to change at the discretion of the Township of River Vale.
Under state law, all employees must enroll in the New Jersey Public Retirement System or the Police and Fire Fighters' Retirement System as applicable. The employee's contribution to the plan will be deducted from the employee's pay. An employee who has completed the required number of years and who has reached the required age under the plan may retire by notifying the department head in writing. The state retirement plans request six months' advance notice to process the application. After giving notice of retirement, employees are expected to assist their supervisor and co-employees by providing information concerning their current projects and help in the training of a replacement. The department head will prepare an Employee Action Form showing any pay or other money owed the employee. The Business Administrator will conduct a confidential exit interview to discuss benefits including COBRA options, appropriate retirement issues and pay due. A COBRA notification letter will be sent to the employee's home address. The exit interview will also include an open discussion with the employee. On the last day of work, and prior to receiving the final paycheck, the employee must return the employee identification card, all keys and equipment. At this time, the employee will sign the termination memo designating all money owed and this memo will be retained in the official personnel file.
Employees who suffer job-related injuries and illnesses may be entitled to medical expenses, lost income and other compensation under the New Jersey Workers' Compensation Act. The Township covers workers' compensation benefits through its membership in a joint insurance fund. Any occupational injury or illness must be immediately reported to the supervisor or department head. All required medical treatment must be performed by a workers' compensation physician appointed by the joint insurance fund, and payment for unauthorized medical treatment may not be covered pursuant to the Act.
A. 
Subject to sufficient funds in the budget and upon approval of the department head, employees may apply for reimbursement of tuition expenses incurred for training or college courses directly related to the employee's work. The Business Administrator will be the sole judge of whether a particular course or program is directly related to the employee's work. Employees are strongly urged to obtain this determination before enrolling in a course or program.
B. 
The employee must reimburse the Township for 100% of tuition expenses if the employee leaves Township employment within 12 months of receipt.
Requests to attend a conference or seminar must be approved by the department head and the Business Administrator. Requests shall be made sufficiently in advance to take advantage of discounts for early registration, and must be submitted to the department head at least 30 days before the event. Requests must be in writing including the conference schedule, registration information and estimated costs. The department head is responsible for detailing all training requests during the budget formulation process. Approval of any conference or seminar request is conditioned upon the availability of funds.