All contracts which are required to be bid by
law shall be bid strictly in accordance with the provisions of law.
A.
No contracts that are not required by law to be bid
need be bid by the township, but all requirements of the law regarding
such contracts shall be strictly adhered to.
B.
If by law any contract that need not be bid shall
require the solicitation of quotations prior to the issuance of a
purchase order for such purchase, the department head shall solicit
not fewer than three quotations for the same, which shall be annexed
to that copy of the purchase order transmitted to the Chief Municipal
Finance Officer or designee and that copy thereof retained by the
department head.
[Amended 9-15-1992 by Ord. No. 92-10]
C.
No purchase for which quotations shall be required
by law to be solicited shall be divided into smaller units to circumvent
the quotation requirements of law or this section.
[Added 3-21-2006 by Ord. No. 2006-05]
A.
Pursuant to P.L. 2004, Chapter 19 (as amended by P.L.
2005, c. 51), N.J.S.A. 19:44A-20.4 et seq., Washington Township will
award contacts whose total yearly value exceeds $17,500 by a fair
and open process.
B.
Requests for proposals or quotations, with the expected
yearly value to exceed $17,500, shall be solicited as per the following:
(1)
Bids shall be posted on the Washington Township official
website at http://www.washington-twp-warren.org and/or in the official
newspapers designated at the Township Committee reorganization meeting.
(2)
All bid specifications shall be posted on the Washington
Township official website and also be available from the Township
Clerk's office.
(3)
Unless the need is deemed to be emergent by the Township
Committee, all bids shall be posted a minimum of two weeks prior to
the submission deadline.
(4)
All contract awards shall reflect public solicitation
of proposals and/or qualifications.
(5)
Contracts shall be awarded based on the disclosed
award selection process as described in this section.
(6)
All bids shall be opened and awarded in a publicly
noticed meeting of the Township Committee.
C.
Proposals will be evaluated by the Township Committee
of the Township of Washington on the basis of the most advantageous
cost and other factors considered. The evaluation will consider:
(1)
Experience and reputation in the field.
(2)
Knowledge of the Township of Washington and the subject
matter to be addressed under the contract.
(3)
Availability to accommodate any required meetings
of the Township Committee; its designated boards, committees or commissions.
(4)
If applicable, licenses, certifications, affiliations,
education and training.
(5)
Ability to complete the work, and provide the goods
or services in a timely manner.
(6)
Thoroughness and completeness of the applicant's proposal.
(7)
Compensation proposal.
[Added 3-21-2006 by Ord. No. 2006-05]
A.
Should Washington Township need to award a nonfair
and open contact, it will do so as per N.J.S.A. 19:44A-20.8 et seq.
B.
Nonfair and open contracts will require:
(1)
Completion of a business entity disclosure certification
form.
(2)
Passing and publication of a resolution awarding the
contract, containing the following clause:
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WHEREAS, the Washington Township Committee has
a need to acquire (describe goods or services to be provided) as a
non-fair and open contract pursuant to the provisions of N.J.S.A.
19:44A-20.4; and,
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(3)
All contracts shall contain the following contribution
prohibition clause:
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Political Contribution Disclosure. This contract
has been awarded to ______________ based on the merits and abilities
of _____________ to provide the goods or services as described herein.
This contract was not awarded through a "fair and open process" pursuant
to N.J.S.A. 19:44A-20.4 et seq. As such, the undersigned does hereby
attest that _____________, its subsidiaries, assigns or principals
controlling in excess of 10% of the company has neither made a contribution,
that is reportable pursuant to the Election Law Enforcement Commission
pursuant to N.J.S.A. 19:44A-8 or 19:44A-16, in the one year period
preceding the award of the contract that would, pursuant to P.L. 2004,
c. 19, affect its eligibility to perform this contract, nor will it
make a reportable contribution during the term of the contract to
any political party committee in the Township of Washington, Warren
County if a member of that political party is serving in an elective
public office of Township of Washington when the contract is awarded,
or to any candidate committee of any person serving in an elective
public office of the Township of Washington when the contract is awarded.
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