Borough of Emerson, NJ
Bergen County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Mayor and Council of the Borough of Emerson 9-13-1977 by Ord. No. 682 (appeared as Chapter 26 of the 1966 Code of the Borough of Emerson). Amendments noted where applicable.]
Every claim against the Borough of Emerson shall be rendered on a form provided by the Borough and shall be certified to by the claimant, and those bills being submitted in amounts exceeding $250 shall be notarized by the claimant and delivered to the Borough Clerk or such other person as may be directed by the Mayor and Council. The form shall state of what the bill or demand is comprised and shall list the date, the item or services rendered and the amount. No claim shall be paid:
A. 
Unless the person claiming or receiving the same shall first present a detailed bill on the above form of items or demand, specifying particularly how the bill or demand is made up, with the certification and notarization of the party claiming payment that it is correct. The governing body may, by resolution, require an affidavit in lieu of said certification, and the Clerk or disbursing officer of the local unit may take such affidavit without cost.
B. 
Unless it carries a certification of some officer or duly designated employee of the local unit having knowledge of the facts that the goods have been received by or the services rendered to the Borough.
A. 
The Chief Financial Officer/Treasurer shall forthwith prepare and present the payment of claims to the governing body for approval.
[Amended 9-19-2000 by Ord. No. 1147]
B. 
All claims shall be referred first to the interested committee and then to the Finance Committee and signed by the respective Chairman thereof, unless by unanimous consent of the Mayor and Council they are considered by the Council without reference. The claims shall be presented by the Borough Clerk at a regularly scheduled meeting of the Mayor and Council. All claims after approval shall be listed in the minutes and presented to the appropriate Borough official for payment. Any claim disapproved by the Mayor and Council shall be referred to the Chairman of the appropriate committee for reconsideration. All records pertaining to approved or disapproved claims shall be available for public inspection.
A. 
From time to time, claims may be submitted which should be paid on a more immediate basis than that provided in the procedures set forth in § 13-2 of this chapter. Examples of such instances are:
(1) 
Mandatory expenditures such as county taxes, school payments and payroll.
(2) 
When the governing body is scheduled to meet no more than once in any given month for a regular meeting.
(3) 
Special circumstances, including but not limited to emergency matters.
B. 
In such cases as delineated above, but not limited thereto, the appropriate Borough official may pay said claim upon the appropriate presentment and signing of the form specified in § 13-1 herein, and with Finance Committee approval, without formal approval of the Mayor and Council. In such event, however, said claim shall be listed at the next regularly scheduled meeting of the Mayor and Council subsequent to the date of payment.