[HISTORY: Adopted by the City Council of the City of Pottsville 5-21-1966
by Ord. No. 72-66 as Art. 125 of the 1966 Code. Amendments noted where applicable.]
The Director of Accounts and Finance shall have charge of the supervision
of all accounts and records of the city and all officers, boards or departments
required to keep accounts, records or make reports. He shall inspect or cause
to be inspected all records or accounts required to be kept in any of the
offices or departments of the city and shall cause proper accounts and records
to be kept and proper reports to be made. He shall cause to be audited by
the City Controller at frequent intervals the accounts of every officer or
employee who receives or distributes money.
Unless otherwise provided by law or ordinance, the Director of Accounts
and Finance shall have charge of and supervision over all printing by or for
the city, shall cause to be prepared and published all statements and reports
required to be published and shall examine or cause to be examined and report
to the Council upon all bills, accounts, payrolls and claims before they are
acted upon or allowed.
The Director of Accounts and Finance is further authorized and empowered
to purchase all necessary books, statements, stationery and supplies, provide
for the distribution of statements and to do such other things as may be necessary
to carry the provisions of the Third Class City Code into effect.[1]
[1]
Editor's Note: See 53 P.S. § 35101 et seq.
The City Clerk, City Controller, Assessor and Treasurer and their respective
offices and departments and all employees therein and all bookkeepers and
accountants are distributed and assigned to the Department of Accounts and
Finance and shall be under the supervision and direction of the Director thereof.
Money in the hands of the City Treasurer shall be payable on warrant
drawn on him and signed by the Director of Accounts and Finance and the City
Controller.
Officials and employees of the city shall be paid weekly out of the
proper appropriation made for their payment.
A.
All bills and claims against the city for services rendered,
expenses incurred, work and materials performed and furnished and all other
items of expenditures by different departments properly contracted and all
expenditures made out of the several contingent appropriations of the various
departments of the city government shall be properly certified by the director
of the department in which indebtedness was incurred. Upon audit and approval
by the City Controller, they shall be presented for examination to the Director
of Accounts and Finance, who shall present them to the Council at its regular
meeting with recommendation for payment, whereupon the Council may direct
warrants be drawn to pay the same.
B.
The weekly payrolls of employees are hereby authorized
to be paid without presentation to the Council, but shall be reported at the
succeeding meeting of the Council for ratification. Warrants for the payment
of all payrolls may be drawn in sum total in favor of the City Treasurer,
who shall require payees thereon named to sign the payroll as evidence of
the receipt by them of the amount due them.[1]
The City Clerk shall prepare warrants in favor of the persons entitled
to receive the same for the amounts of the bills or claims which have been
ordered paid by the Council as aforesaid and shall present the warrants with
evidence of their being due and payable to the Director of Accounts and Finance
for his approval. The Director shall, if the amount expressed in the warrant
is due to the person in whose favor it is drawn and if the supplies or services
for payment of which the warrant is drawn have been furnished or performed
according to law and the terms of the contract and if there is sufficient
money in the City Treasury to pay the same, sign the warrant which shall then
be payable by the City Treasurer.
