[Adopted 9-10-1991 as Ord. No. 454]
The office of City Administrator is hereby created
by the City of Pottsville.
The Administrator shall be appointed for a term
to be decided by a majority of all the members of the City Council.
The Administrator shall serve at the pleasure of the City Council,
and he may be removed at any time by a majority vote of all its members.
At least thirty (30) days before such removal becomes effective, the
City Council shall furnish the Administrator with a written statement
setting forth its intention to remove him and the reasons therefor.
In the event that the removal is without just cause, then in that
event the City shall pay to the Administrator a severance pay in an
amount equal to two (2) months of his salary. However, in the event
there exists a contract of employment between City and Administrator,
the provisions of said contract shall supersede this section as to
severance of employment.
The Administrator shall be chosen solely on
the basis of his executive and administrative abilities, with special
reference to his actual experience in or his knowledge of accepted
practices in respect to the duties of his office as herein outlined.
The salary and fringes of the City Administrator
shall be fixed from year to year by the City Council.
Before entering upon his duties, the Administrator
shall give a bond to the City with a bonding company as surety, to
be approved by the City Council, as part of the blanket bond for all
City employees, conditioned for the faithful performance of his duties.
The premium shall be paid by the City.
A.
The Administrator shall be the chief administrative
officer of the City and he shall be responsible to the City Council
as a whole for the proper and efficient administration of the affairs
of the City. His powers and duties shall relate to the general management
of all City business not expressly by statute imposed or conferred
upon other City officers.
B.
Subject to recall by ordinance of the City Council,
the powers and duties of the City Administrator shall include the
following:
(1)
He shall supervise and be responsible for the activities
of all City departments. He shall serve as Deputy Director of all
City departments. Council members acting in their executive capaCity
as department directors may execute their direction through the City
Administrator.
(2)
He shall, with the prior approval of the majority
of the City Council, hire and, when necessary for the good of the
City, shall suspend or discharge all employees under his supervision;
however, persons covered by the civil service provisions of the City
Code shall be hired, suspended or discharged in accordance with such
provisions; provided, further, that the Administrator shall report,
at the next meeting thereafter of the City Council, any action taken
by authority of this subsection. Such majority Council approval need
not be obtained at a regular or special meeting but merely by polling
the Council and obtaining written approvals.
(3)
He shall prepare and submit to the City Council before
the close of the fiscal year, or on such alternate date as the City
Council shall determine, a budget for the next fiscal year and an
explanatory budget message. In preparing the budget, the Administrator,
or an officer designated by him, shall obtain from the head of each
department, agency, board or officer estimates of revenues and expenditures
and other supporting data as he requests. The Administrator shall
review such estimates and may revise them before submitting the budget
to the City Council.
(4)
He shall be responsible for the administration of
the budget after its adoption by the City Council.
(5)
The Administrator shall be ex officio Zoning Officer,
Health Officer, City Clerk and Building Inspector unless such offices,
or either of them, are duly filled by appointment; and he shall perform
the duties of each such office in the absence of such appointment
to either of them. In addition, he shall hold such other City offices
or head one (1) or more of the City departments as the City Council
may from time to time direct.
(6)
He shall attend all meetings of the City Council and
its committees as requested by the City Council with the right to
take part in the discussion, and he shall receive notice of all special
meetings of the City Council or its committees.
(7)
He shall prepare for the approval of City Council
the agenda for each caucus and meeting of the City Council and supply
facts pertinent thereto.
(8)
He shall keep the City Council informed as to the
conduct of City affairs; submit periodic reports on the condition
of the City finances and such other reports as City Council requests;
and make such recommendations to the City Council as he deems necessary.
(9)
He shall submit to the City Council, as soon as possible
after the close of the fiscal year, a complete report on the financial
and administrative activities of the City for the preceding year.
(10)
He shall see that the provisions of all contracts,
leases, permits and privileges granted by the City are observed.
(11)
He may employ, by and with the approval of the
City Council, experts and consultants to perform work and to advise
in connection with any of the functions of the City.
(12)
He shall attend to the letting of contracts
in due form of law, with prior approval of the majority of the City
Council and the City Solicitor, and he shall supervise the performance
and faithful execution of the same except insofar as such duties are
expressly imposed upon some other City officer by statute.
(13)
He shall see that all money owed the City is
promptly paid and that proper proceedings are taken for the security
and collection of all claims.
(14)
The Administrator shall be general purchasing
agent of the City and, except where specific provision to the contrary
is made by law or by the City Council, he shall make all purchases
of supplies, materials and equipment authorized by the City Council
in the manner prescribed by and subject to the limitations imposed
by law. No purchase shall be made or obligation incurred excepting
upon authorization by the City Council, and no expense shall be incurred,
except for the purpose for which no prior appropriation is required
by law, if the amount thereof is not covered by an unexpended appropriation
for the purpose. He shall keep an account of all purchases and shall,
from time to time or when directed by the City Council, make a full
written report thereof. He shall also issue rules and regulations,
subject to the approval of the City Council, governing the requisition
and purchasing of all municipal supplies and equipment. Notwithstanding
anything herein contained to the contrary, the City Administrator
shall not have the power and authority to make purchases or to enter
into contracts where, according to the Third Class City Code,[1] advertising is required, except with the prior approval
of the majority of the City Council.
[1]
Editor's Note: See 53 P.S. § 35101
et seq.
(15)
All complaints regarding services or personnel
of the City shall be referred to the office of the Administrator.
He, or an officer designated by him, shall investigate and dispose
of such complaints, and the Administrator shall report thereon to
the City Council.
(16)
He shall see that all laws and ordinances are
duly enforced.
(17)
He shall have the power to negotiate all contracts,
wages, salaries and fringe benefits of all City employees with a range
previously determined by the City Council.
(18)
He shall, in conjunction with the preparation
of the annual budget, develop long-range fiscal plans for the City,
such plans to be presented annually to the City Council for its review
and adoption.
(19)
He shall develop and coordinate City training
and continuing education programs for all departments.
(20)
The Administrator shall keep a current inventory
showing all real and personal property of the City and its location
and shall be responsible for the care and custody of all such property,
including equipment, buildings, parks and all other City property,
which is not by law assigned to some other officer or body for care
and control.
(21)
The Administrator shall cause to be kept a complete
set of maps and plats showing the location of all City utilities and
other municipal properties, all street and other public places and
all lots of parcels of land subdivided according to law.
(22)
The Administrator shall establish proper accounting
procedures; invest all idle funds; record all assets, property trusts,
debts due, receipts and expenditures; supervise the accounts of all
departments; prepare and present an annual budget; prepare and present
monthly and annual reports on the condition of the City's finances;
and suggest improvements of the City's finances.
(23)
The Administrator shall create and maintain
administrative controls to ensure compliance with the annual budget
and the capital improvements budget.
(24)
The Administrator shall develop a central purchasing
system for procurement of supplies and materials to be used by the
City.
(25)
The Administrator shall develop facilities for
the maintenance of all archives, documents and records of the City
as provided by law; and shall establish a system of uniform forms
to be used in the City's official business.
(26)
The Administrator shall establish lines of administrative
direction and control for all City departments and agencies and provide
personal direction of all operating personnel through the establishment
of administrative lines of procedure whereby he shall recommend the
appointment or removal of all City operating employees, not subject
to civil service.
(27)
The Administrator shall develop means to expedite
the business of the City Council and prepare from time to time, as
he may deem in the Council's best interest or as Council may from
time to time direct, reports and matters of research of interest to
the community.
(28)
The Administrator shall act as administrator
and coordinator of the quasi-governmental bodies, as directed by the
City Council, to include the Community Development Block Grant Program,
Planning Commission, Historical Architectural Review Board and all
other City boards and commissions.
(29)
The Administrator shall maintain an office in
City Hall and shall spend such time in the performance of his duties
as may be required by the City Council.
In the event that the Administrator shall be
absent from the City or incapacitated from performing the duties of
his position, the City Clerk shall act as Administrator during such
absence or incapacity.
