Any person claiming payment from the Township
of Chesterfield shall present a detailed bill of items or demand (N.J.S.A.
40A:5-16) supported by an affidavit of the claimant.
It shall be the duty of the Clerk of the township
to verify, by signature of the person ordering materials or services
or by delivery slips, that such materials have in fact been delivered
or services rendered as appear on every claim.
[Amended 11-10-2021 by Ord. No. 2021-17]
It shall be noted on the claim by either the
Township Clerk or Township Administrator, and countersigned by the
Chief Financial Officer, indicating the claim is in order, at which
time it shall be the duty of the Chief Financial Officer to prepare
such a list of all claims in the form of a bill list. The bill list
shall then be presented to the Township Committee for approval.
[Amended 11-10-2021 by Ord. No. 2021-17]
Claims shall be considered by the Township Committee,
which may deny a particular claim by vote of the majority of the Committee
members present, stating the reason for rejection. Any disapproved
claim shall be referred back to the Chief Financial Officer of the
Township with such instructions as the Township Committee may give
at the time of disapproval. Remaining claims shall be considered by
the Township Committee and approved by majority vote of the Committee
members present.
[Amended 11-10-2021 by Ord. No. 2021-17]
It shall be the responsibility of the Clerk
of the Township to record the decision of the Township Committee regarding
the bill list. The Clerk of the Township shall ensure in the official
minutes that said Township Committee has by formal action approved
or disapproved said bill list.
[Amended 11-10-2021 by Ord. No. 2021-17]
It shall be the duty of the Chief Financial
Officer of the Township to indicate on said claims that they have
been approved for payment with the date of approval and the check
number noted on the claim.
[Amended 11-10-2021 by Ord. No. 2021-17]
After the Clerk of the Township has certified
that the bill list has been approved, the Chief Financial Officer
shall forthwith prepare the necessary checks for the payment thereof,
which checks shall be signed by either the Township Clerk or Township
Administrator and countersigned by the Chief Financial Officer, and
thereafter distribute the checks to the claimants.
[Adopted 2-8-1996 by Ord. No. 1996-1]
Any person or entity desiring to make a claim
against the Township of Chesterfield pursuant to the New Jersey Tort
Claims Act (N.J.S.A. 59:1-1 et seq.) shall present his, her or its
claim on the form of notice adopted by the governing body by separate
resolution and available to the office of the Municipal Clerk. Pursuant
to authority vested in the municipality under N.J.S.A. 59:8-6, only
the notice of tort claim form adopted by this Township Committee by
separate resolution may be used by a claimant to present notice of
his, her or its tort claim, notwithstanding any other form of notice
he, she or it may seek to employ; and until a claimant files his,
her or its notice of tort claim on the form prescribed by the Township
of Chesterfield, within the time frames authorized and required by
the New Jersey Tort Claims Act, then his, her or its claim will not
be considered filed within the time limits and/or as required by said
statute.