[HISTORY: Adopted by the Borough Council of the Borough of East Stroudsburg 2-18-1997 by Ord. No. 1056, approved 2-18-1997. Amendments noted where applicable.]
Officers and employees – See Ch. 29.
Police Pension Plan – See Ch. 40.
Retirement System – See Ch. 45.
Social Security – See Ch. 53.
Editor's Note: This ordinance also superseded Ord. No. 840, adopted 1-6-1986, approved 1-6-1986.
The salaries of the Borough of East Stroudsburg Council members duly elected in November 1997 or thereafter elected or appointed are hereby established at the sum of $2,500 per year, payable in equal monthly installments.
The salary of the Mayor of the Borough of East Stroudsburg, Monroe County, is hereby established at the sum of $5,000 per year, payable in equal monthly installments.
[Added 2-14-2017 by Ord. No. 1319, approved 2-21-2017]
Annual compensation for Tax Collector for 2018 - 2021 term of office.
The annual compensation of the Tax Collector paid by the Borough for the collection of all real estate taxes, regular and interim, levied by and for the Borough of East Stroudsburg, shall be a flat salary as follows:
The compensation of the Tax Collector shall remain the same for the 2019, 2020, and 2021 years. The compensation of the Tax Collector duly elected in November 2017 or thereafter elected or appointed shall remain the same for subsequent years or until or unless the amount of such compensation is revised by ordinance adopted by the Borough Council.
This salary shall be payable in biweekly installments throughout each fiscal year, in conjunction with the normal Borough payroll procedures.
The Borough will provide the employee portion of the federal social security contribution required by law.
Authorization for fees charged by Tax Collector. The Tax Collector elected at the 2017 election or appointed to serve the term of office for the 2018 through 2021 Borough tax years shall be further entitled to charge a fee not to exceed $10 for each written tax certification and $5 for each duplicate tax bill issued to any taxpayer, attorney, abstract company, mortgage company, or representative of any taxpayer or purchaser of real estate, provided that such maximum fees shall include, and shall not be in addition to, any school/county tax verifications or duplicates requested and/or issued concurrently with any Borough tax certifications or duplicates. If a taxpayer does not request a duplicate and tenders payment to the Tax Collector, the Tax Collector must not insist that a duplicate be issued or that the remittance of the taxpayer be accompanied by a return copy of the duplicate. No charge shall be made unless a service is rendered. However, the taxpayer must properly identify the remittance to enable the proper crediting of the payment by the Tax Collector.
Reimbursement of certain expenses. The Borough and county shall jointly provide all necessary and needful expenditures for printing, postage, books, blanks and forms, and for computer calculation of the tax bills, as well as paying premiums required for the proper and necessary bonds of the Tax Collector, splitting the costs of the above-referenced items 50/50. Said expenditures shall be approved by the Borough and county prior to their being incurred.
Responsibilities and duties of Tax Collector.
The Tax Collector shall order the necessary supplies and fold, stuff, address, affix postage to and mail all tax bills and perform all other duties as prescribed by law.
The Tax Collector shall have the specific duties, obligations and responsibilities with regard to the collection, reporting and remitting of taxes collected set forth below, during the period of March through December of each respective Borough tax year. The Tax Collector shall:
Keep a correct account of all moneys collected by him/her as taxes under the authority of any duplicates(s) in his/her possession. He/she shall mark "paid" on each duplicate at the name of each taxable, the amount of taxes paid, and date on which payment was made or a computer printout of each taxable paid.
Remit to the Borough Treasurer, on or before the 10th day of each month, a copy of each bill or receipt or computer printout/disk for taxes collected during the previous calendar month.
Make remittances to the Borough Treasurer on Borough-designated forms of all Borough taxes collected as follows:
During the discount collection period, at least weekly remittances.
During the net period, at least weekly remittances.
During the penalty period, at least biweekly remittances.
Notwithstanding the above, the Tax Collector shall pay over all taxes collected during the previous calendar month on or before the 10th day of each month, along with a copy of each bill or receipt.
Be responsible for the forwarding of invoices to each unpaid taxable per the current tax duplicate of each fiscal year, which notices shall be forwarded at least 60 days prior to the date when the tax duplicate is to be returned to the Monroe County Tax Claim Bureau.
Maintain office hours which permit a satisfactory opportunity for the presentation of bills for payment and at a minimum must establish and advertise a total of six office hours per week during the period of collections. These hours are to include both day (8:00 a.m. to 5:00 p.m.) and evening (5:00 p.m. to 9:00 p.m.) hours and at least one Saturday per month. During the last two weeks of the discount period, the Tax Collector shall maintain office hours at least three days during each week. During the last two weeks of the base and penalty periods, the Tax Collector shall maintain office hours of at least one day and/or evening of each week.
Be responsible for the preparation, forwarding and collection of any and all interim tax bills, which are confirmed by the County Assessment Office.
Complete and return any and all forms or requests for information or telephone calls by or from the Borough Council, Treasurer and Borough Manager.
Utilize a computerized system for all recordkeeping, reporting or other duties required by this section or by law.
Be responsible for handling the receipt and processing of tax payments and requests for information, duplicates or certifications from taxpayers or mortgage companies in a timely and efficient manner. In order to do so, the Tax Collector shall:
Provide and maintain a fax machine with a dedicated, listed phone line/number for the receiving and sending of tax bills, statements, and information. Costs for the fax machine and phone line shall be shared and borne by the three taxing bodies.
Provide and maintain a telephone message recording device capable of recording and time-logging messages from taxpayers, mortgage companies, etc.
Reply or respond to all telephone calls, faxes, or written requests for information, furnishing of duplicates or certifications, etc., within three days of receipt of same.
Complete and return in a timely manner any and all forms or requests for information by the County Sheriff's office pertaining to tax information for Sheriff's sales of properties located with the Borough.
The Tax Collector shall not charge nor receive any compensation or fees for performance of his/her duties as Tax Collector other than as provided for herein or specifically authorized by statute.
The Tax Collector shall comply with all other pertinent responsibilities and/or obligations as set forth within the statutes and regulations made applicable to tax collectors which are heretofore in effect, or which may subsequently be enacted, including the Borough Code of the Commonwealth of Pennsylvania, as amended, and the Pennsylvania Local Tax Collection Law, as amended.
Editor's Note: See 72 P.S. § 5511.1 et seq.
In accordance with Act 2000-104, Section 4.1, the Tax Collector shall be required to obtain 10 hours of continuing education during each year. The Borough shall reimburse the Tax Collector for the actual cost of such continuing education, in conjunction with the other taxing bodies, upon evidence of the successful completion of the continuing education program or credits.
The Tax Collector shall make prompt deposits into an interest-bearing account maintained in the name of the Tax Collector at a depository approved by the Borough and county. Any bank charges for this account shall be borne by the Borough and county. The Tax Collector shall remit payment for interest earned during the year to the Borough by January 30 of each year.
The Tax Collector shall follow Borough and county procedures for the collection and settlement of tax duplicates.
The Tax Collector may, with the approval of the Borough and the surety company, deputize, in writing, one or more Deputy Tax Collectors, who, when so deputized, shall be authorized to receive and collect any or all of the taxes in like manner and with like authority as the Tax Collector appointing them. Any Tax Collector appointing any Deputy Tax Collector shall be responsible for and account to the Borough for all taxes received or collected by his/her Deputy.