City of Weyauwega, WI Boards, Commissions and Committees

The Board of Review shall consist of five citizens appointed by the Mayor, subject to confirmation by the City Council. One member shall be appointed each year for a term of office of five years. No member of the Board of Review shall occupy any public office or be employed by the City of Weyauwega.

No Board of Review may be constituted unless it includes at least one voting member who, within two years of the Board's first meeting, has attended a training session under § 73.03(55), Wis. Stats., and unless that member is the municipality's chief executive officer or that officer's designee. The City Administrator shall provide an affidavit to the Department of Revenue stating whether the requirement under this subsection has been fulfilled.

Compensation. The members of the Board of Review shall receive a salary as determined by the City Council for each day or fraction thereof that the Board is in session for the purpose of hearing and considering testimony or in making its report and determination.[1]

[1]

Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

Objections to valuations to be written. No person shall be permitted to appear and make objection before the Board to the amount of valuation of any property unless objection thereto shall first have been filed with the Clerk of the Board pursuant to § 70.47(7), Wis. Stats.

Duties. The duties and functions of the Board of Review shall be as prescribed in §§ 70.46, 70.47 and 70.48, Wis. Stats.

Board's duty. The Board shall carefully examine the assessment roll and correct all apparent errors in description or computation. It shall add all omitted property but shall not raise or lower the assessment of any property except after hearing, as provided by the statutes.

Open meetings. All meetings of the Board of Review shall be publicly held and open to all citizens at all times. No formal action of any kind shall be introduced, deliberated upon or adopted at any closed session or meeting of a Board of Review.

§ 14-2 Library Board.

Membership and terms. Pursuant to § 43.54, Wis. Stats., the Library Board shall consist of seven members appointed by the Mayor, subject to confirmation by the Council, to serve three-year terms. One member shall be a school district administrator or his/her representative, and not more than one member of the Council shall serve on the Library Board at any one time. Up to two members may be residents of towns adjacent to the City.

Duties and powers.

The Library Board shall have the duties and powers as prescribed by Ch. 43, Wis. Stats., and more particularly set forth in § 43.58, Wis. Stats. The Library Board shall appoint the Librarian and other library employees.

The Library Board shall submit annually to the Council an itemized budget of the estimated expenses of the library for the following year.

§ 14-3 Board of Health.

Composition. The City Council shall serve as the City of Weyauwega Board of Health. The Council shall make a recommendation to the Mayor on appointing a competent and proper person, who shall be, whenever the same is applicable, a reputable physician, who shall be the Health Officer of the City and who shall, during his/her term of office, be an ex officio officer of the Board.

Responsibilities.

The Board of Health shall take such measures as shall be most effectual for the preservation of the public health. It shall be the duty of the Board of Health of the City of Weyauwega to assume the general administration of health and sanitation laws and regulations in the City and to attend to the administration and enforcement of the health laws of the state and the rules and regulations prescribed by the State Department of Health Services and the ordinances of the City.[1]

[1]

Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

The Board shall take such measures and make such rules and regulations as shall be necessary and effectual for the preservation and promotion of the public health in the City of Weyauwega. All orders and regulations of the Board shall be published in the official newspaper and, after publication, shall have the force and effect of ordinances, including penalty for violation.

§ 14-4 Board of Appeals.

Establishment. A Board of Appeals shall be appointed as specified in § 62.23(7)(e), Wis. Stats. The Board of Appeals shall consist of five members and two alternate members appointed by the Mayor, subject to confirmation by the City Council, for a term of three years. The members may be compensated as determined by the Council and shall be removable by the City Council for cause upon written charges and upon public hearing. The Mayor shall designate one of the members Chairperson.

Powers.

The Board of Appeals shall have the following powers:

(a)

To hear and decide appeals where it is alleged there is an error in any order, requirement, decision, or determination made by an administrative official in the enforcement of the City's zoning or building code ordinances.

(b)

To hear and decide special exceptions to the terms of City zoning or building code regulations upon which the Board of Appeals is required to pass.

[Amended 7-19-2010 by Ord. No. 2010-02]

(c)

To authorize, upon appeal in specific cases, such variance from the terms of the City's zoning or building code regulations as will not be contrary to the public interest where, owing to special conditions, a literal enforcement will result in practical difficulty or unnecessary hardship, so that the spirit of the zoning code shall be observed, public safety and welfare secured and substantial justice done; provided, however, that no such action shall have the effect of establishing in any district a use or uses not permitted in such district.

(d)

To permit the erection and use of a building or premises in any location subject to appropriate conditions and safeguards in harmony with the general purposes of the zoning code, for such purposes which are reasonably necessary for public convenience and welfare.

The Board of Appeals may reverse or affirm, wholly or in part, or may modify any order, requirement, decision or determination appealed from and may make such order, requirement, decision or determination as in its opinion ought to be made. The concurring vote of four members of the Board of Appeals shall be necessary to reverse any order, requirement, decision or determination appealed from or to decide in favor of the applicant on any matter on which it is required to pass or to effect any variation in the requirements of the City's zoning ordinances. The grounds of every such determination shall be stated and recorded. No order of the Board of Appeals granting a variance shall be valid for a period longer than six months from the date of such order unless a zoning permit is obtained within such period and the erection or alteration of a building is started or the use is commenced within such period.

[Amended 7-19-2010 by Ord. No. 2010-02]

Meetings and rules. All meetings of the Board of Appeals shall be held at the call of the Chairperson and at such other times as the Board may determine. All hearings conducted by said Board shall be open to the public. The Board of Appeals shall keep minutes of its proceedings showing the vote of each member upon each question or, if absent or failing to vote, indicating such fact and shall keep records of its examination and other official actions, all of which shall be immediately filed in the office of the City Administrator and shall be a public record. The Board shall adopt its own rules of procedure not in conflict with this section or with applicable Wisconsin Statutes.

Offices. The City Council shall provide suitable meeting space for holding the hearings of the Board of Appeals.

Appropriations. The City Council shall appropriate funds to carry out the duties of the Board of Appeals, and the Board shall have the authority to expend, under regular procedures, all sums appropriated to it for the purpose and activities authorized herein.

§ 14-5 Plan Commission.

Composition. The Plan Commission shall consist of the Mayor, who shall be the presiding officer, the Chairperson of the Recreation Committee, one other Alderperson and four citizens.

[Amended 11-3-2014 by Ord. No. 2014-2]

Appointment.

Election/appointment of Alderperson member. At its annual meeting in April of each year the City Council shall, by a two-thirds majority vote of its members, elect one of its number as a member of the City Plan Commission for a period of one year from and after the first day of May next ensuing.

Appointment and terms of citizen members. The citizen members shall be appointed by the Mayor, subject to Council confirmation, on the third Tuesday of April of each year. The three-year terms shall be staggered such that two citizens are appointed in one year and one each in the two following years.

[Amended 11-3-2014 by Ord. No. 2014-2]

Recreation Committee member. The member representing the Recreation Committee shall be annually elected by the members of the Recreation Committee.

Organization of Commission. The Mayor shall serve as presiding officer. The Plan Commission shall organize by the election of a Vice Chairperson, Secretary and such other officers as may in its judgment be necessary.

Record. The Plan Commission shall keep a written record of its proceedings, to include all actions taken, a copy of which shall be filed with the City Administrator. Four members shall constitute a quorum, but all actions shall require the affirmative approval of a majority of all of the members of the Commission.

Duties.

The Comprehensive Plan.[1]

(a)

The Plan Commission may make, adopt and, as necessary, amend, extend or add to the Comprehensive Plan, subject to City Council confirmation, for the physical development of the City, including areas outside of its boundaries which, in the Plan Commission's judgment, bear relation to the development of the City; the Comprehensive Plan, with the accompanying maps, plats and descriptive and explanatory matter, shall show the Commission's recommendations for such physical development and may include, among other things, without limitation because of enumeration, the general location, character and extent of streets, highways, freeways, street grades, roadways, walks, parking areas, public places and areas, parks, parkways, playgrounds, and sites for public buildings and structures; the general location and extent of sewers, water conduits and other public utilities, whether privately or publicly owned; the acceptance, widening, narrowing, extension, relocation, removal, vacation, abandonment or change of use of any of the foregoing public ways, grounds, places, spaces, buildings, properties, utilities, routes or terminals; the general location, character and extent of community centers and neighborhood units; and a comprehensive zoning plan.

(b)

The Commission may adopt the Comprehensive Plan as a whole by a single resolution or, as the work of making the whole Comprehensive Plan progresses, may from time to time by resolution adopt a part or parts thereof, any such part to correspond generally with one or more of the functional subdivisions of the subject matter of the plan. The adoption of the plan or any part, amendment or addition shall be by resolution carried by the affirmative votes of not less than a majority of all the members of the Plan Commission, subject to confirmation by the City Council. The resolution shall refer expressly to the maps, descriptive matter, and other matters intended by the Commission to form the whole or any part of the plan, and the action taken shall be recorded on the adopted plan or part thereof by the identifying signature of the Secretary of the Commission, and a copy of the plan or part thereof shall be certified to the City Council. The purpose and effect of the adoption and certifying of the Comprehensive Plan or part thereof shall be solely to aid the Plan Commission and the City Council in the performance of their duties.

[1]

Editor's Note: See Ch. 500, Comprehensive Plan.

Mandatory referrals to Commission. The City Council or officer of the City having final authority thereon shall refer to the Plan Commission, for its consideration and report, before final action is taken by the Council, public body or officer, the following matters: the location of any statue or other memorial; the location, acceptance, extension, alteration, vacation, abandonment, change of use, sale, acquisition of land for or lease of land for any street, alley or other public ways, park, playground, airport, area for parking vehicles, or other memorial or public grounds; the location, extension, abandonment or authorization for any public utility, whether publicly or privately owned; all plats of lands in the City or within the territory over which the City is given platting jurisdiction by Ch. 236, Wis. Stats.; the location, character and extent or acquisition, leasing or sale of lands for public or semipublic housing, slum clearance, relief of congestion, or vacation camps for children; and the amendment or repeal of any land use ordinance. Unless such report from the Commission is made within 30 days, or such longer period as may be stipulated by the City Council, the Council or other public body or officer may take final action without it.

Miscellaneous powers. The Commission may make reports and recommendations relating to the plan and development of the City to public officials and agencies, public utility companies, civic, educational, professional and other organizations and citizens. It may recommend to the City Council programs for public improvements. All public officials shall, upon request, furnish to the Commission, within a reasonable time, such available information as it may require for its work. The Commission, its members and employees, in the performance of its functions, may enter upon any land, make examinations and surveys, and place and maintain necessary monuments and markers thereon. In general, the Commission shall have such powers as may be necessary to enable it to perform its functions and promote municipal planning in cooperation with the City Council.

Vacancies. Vacancies shall be filled by appointment for the remainder of the unexpired term in the same manner as appointment for the full term.

Compensation. Compensation shall be as established by the City Council. Citizen members shall take the official oath as required by § 19.01, Wis. Stats., said oath to be filed with the City Administrator.

§ 14-6 Recreation Committee.

Composition. The Recreation Committee of the City of Weyauwega shall consist of four citizen members, two youth members and the members of the City Council’s Recreation Committee.

[Amended 4-18-2006 by Ord. No. 2006-03; 8-16-2010 by Ord. No. 2010-03]

Appointment of members. It shall be the duty of the Mayor to appoint four citizens of said City who shall serve as citizen advisors of the Committee. All appointments shall be for four years, except that the Alderperson members shall be those Alderpersons who are annually appointed to the Recreation Committee. The Mayor shall appoint two youths in grades seventh to 11 for a one-year term. All appointments shall be subject to approval of the City Council.

[Amended 4-18-2006 by Ord. No. 2006-03; 5-19-2008 by Ord. No. 2008-04; 8-16-2010 by Ord. No. 2010-03]

Powers and duties. The elected members of the Recreation Committee are empowered and directed to:

[Amended 5-19-2008 by Ord. No. 2008-04]

Make advisory recommendations on governing, managing, controlling, improving and caring for all public parks located within, or partly within and partly without, the corporate limits of the City and securing the quiet, orderly and suitable use and enjoyment thereof by the people and to adopt rules and regulations to promote these purposes.

[Amended 7-19-2010 by Ord. No. 2010-02]

Make advisory recommendations on acquiring in the name of the City for park purposes, by gift, purchase, devise, bequest or condemnation, either absolutely or in trust, money, real or personal property, or any incorporeal right or privilege, provided that gifts to the City of money or other property, real or personal, either absolutely or in trust, for park purposes shall be accepted only after they have been recommended by the Committee to the City Council and approved by said City Council by resolution.

[Amended 7-19-2010 by Ord. No. 2010-02]

Make advisory recommendations on buying or leasing lands in the name of the City for park purposes within or without the City and, with the approval of the City Council, to sell or exchange property no longer required for its purposes.

(4)

Execute every trust imposed upon the use of property or property rights by the deed, testament or other conveyance transferring the title of such property to the City for park purposes.

(5)

Perform such other and further duties as may be necessary for the proper carrying out of the purposes of said Committee.

[Amended 7-19-2010 by Ord. No. 2010-02]

Duties of citizen and youth advisors. Citizen and youth advisors will advise on the five-year annual plan. Citizen and youth advisors will be advisory voting members during all open sessions. The Recreation Committee may conduct closed sessions per Wisconsin Statutes. Attendance at closed sessions is restricted to only elected officials.

[Added 5-19-2008 by Ord. No. 2008-04; amended 7-19-2010 by Ord. No. 2010-02; 8-16-2010 by Ord. No. 2010-03

Record. The Recreation Committee shall keep a written record of its proceedings, to include all actions taken, a copy of which shall be filed with the City Administrator.

[Amended 5-19-2008 by Ord. No. 2008-04]

Compensation. The members of the Recreation Committee shall receive a salary as determined by the City Council.

[Added 5-21-2018 by Ord. No. 2018-3]

§ 14-7 Equal Opportunities Commission.

[Amended 7-19-2010 by Ord. No. 2010-02]

The Public Health, Welfare and Ordinances Committee shall serve as the Equal Opportunities Commission.

§ 14-8 General provisions regarding meetings and public notice.

Regular meetings; public notice. Every board, committee and commission created by or existing under the ordinances of the City shall fix a regular date, time and place for its meeting.

Notice of meetings.

Every meeting of any board or commission of the City of Weyauwega and/or any committee appointed or created by the Mayor or City Council of the City of Weyauwega shall be preceded by public notice and shall be held in open session at a place acceptable to the public in accordance with the provisions of Ch. 19, Subchapter V, Open Meetings of Governmental Bodies, Wis. Stats., unless otherwise authorized by law.

Such notice shall be given in writing to the official newspaper and, in addition thereto, shall be posted in at least one location likely to give notice to the public of such meeting.