[HISTORY: Adopted by the Mayor and Council
of the Borough of Harrington Park 12-21-1964 by Ord. No. 206 (Ch.
11 of the 1967 Code). Amendments noted where applicable.]
Any person claiming payment from the Borough
of Harrington Park shall present a detailed bill of demand to the
office of the Chief Financial Officer, and the governing body shall
authorize payment by resolution.
It shall be the duty of the Chief Financial
Officer to see that the signature of the officer, department head
or employee certifying that the materials have been received by, or
the services rendered to, the Borough of Harrington Park appears on
every claim, and the claim shall be reviewed by the Council liaison.
Claims shall then be presented to the chairperson
of the committee responsible for the placing of the order, who, if
satisfied the claims are proper, shall approve the same. After such
approval is given, the chairperson shall file the claims with the
Borough Clerk, who shall then present these claims to the governing
body for formal approval at a regular meeting.
Where the Mayor does not approve claims prior
to the time they are presented to the governing body for approval,
it shall be the duty of the Mayor to incorporate in the official minutes,
by signing the approving resolution or by approving the schedule of
claims approved by the governing body, that he has examined and officially
approved the same for payment.
Claims shall be considered by the governing
body, which shall approve the same, except that said governing body
may reject any claims presented to it, stating the reason for such
rejection. Any disapproved claim shall be referred back to the Borough
Clerk with such instructions as the governing body may give at the
time of disapproval.
It shall be the duty of the Borough Clerk to
record all claims in the official minutes of the Borough, indicating
that the governing body has by formal action approved the same, with
appropriate record as to any claims disapproved or rejected.
It shall be the duty of the Borough Clerk, or
such other officer designated by resolution of the governing body,
to indicate on said claims that they have been approved for payment,
with the date of approval thereof noted on the claim.
After the Clerk has certified that the claims
have been approved, he shall turn the same over to the Chief Financial
Officer, who shall forthwith prepare the necessary checks for the
payment thereof, which said checks shall be signed by the Mayor and
the Borough Clerk and thereafter countersigned by the Chief Financial
Officer. After preparing checks for the payment of claims, he shall
record them in a proper book of account and thereafter mail or otherwise
distribute the checks to the claimants. In the event of the absence
of any of the above-named officials, those duly authorized by law
to act in their absence shall sign the necessary checks.
In the case of payrolls, the Borough contribution
to the social security system (OASI) and the group insurance plan
for employees, the appropriate department heads or such officers or
employees as may be designated by resolution of the governing body
shall prepare the necessary payrolls, payments or deductions for all
employees, which payrolls, payments or deductions shall be duly certified
by the person authorized to certify that the services, payments or
deductions have been rendered or are required and the amount specified
is in fact due and owing to the employee or employees or to the social
security system or to the established group insurance plan for employees.
Said payrolls, payments or deductions shall be approved by the department
head responsible therefor, paid by the Chief Financial Officer of
the Borough and subsequently thereafter presented to the governing
body for ratification and approval.
This chapter shall provide for the establishment
of a payroll account, and the governing body may thereafter by resolution
prescribe the manner in which payroll checks shall be drawn, who shall
sign the same and the dates on which payment shall be made. In addition,
the governing body may, if it so elects, adopt a resolution providing
for biweekly payment of salaries, wages and compensation or adopt
a salary ordinance or resolution.
In case any officer or employee of the Borough
presents a claim or voucher for reimbursement for actual and necessary
travel expenses, the same shall be supported by receipts, where available,
setting forth said expenses and claim for reimbursement.