[HISTORY: Adopted by the Mayor and Council of the Borough of Clementon as indicated in article histories. Amendments noted where applicable.]
[Adopted 3-25-2008 by Ord. No. 2008-07]
There is hereby established the office of Deputy Municipal Clerk pursuant to the authority of N.J.S.A. 40A:9-135.
The Deputy Municipal Clerk shall be appointed by the Borough Council for a period of one year, which term shall expire December 31 of each year.
The Deputy Municipal Clerk shall assist the Municipal Clerk in the performance of his/her duties, as required. Additionally, the Office of the Deputy Municipal Clerk shall have the following duties and responsibilities:
Accepts, sorts and properly distributes mail.
Looks up and researches needed information.
Provides information, according to Department regulations, in person and over the telephone.
Answers telephone and takes messages accurately.
Assists in requisitioning, storing and distributing office supplies.
Maintains prepared mailing list.
Maintains records and files.
Accepts payments and sorts, indexes and files checks, cash stubs and other material, and maintains such files.
Accepts, reviews, checks assigned reports, license applications and other documents for corrections and completeness
Prepares and properly submits required reports to various entities as required in a timely manner.
Prepares routine correspondence as necessary.
During the absence or disability of the Municipal Clerk, the Deputy Municipal Clerk shall have all the powers of the Municipal Clerk and shall perform all of the functions of such office.
[Adopted 2-10-2009 by Ord. No. 2009-03]
The office of Municipal Administrator in and for the Borough of Clementon is hereby established pursuant to N.J.S.A. 40A:9-136 et seq.
The Municipal Administrator shall be appointed by the Mayor with the advice and consent of Council.
The Municipal Administrator shall serve at the pleasure of the governing body and may be removed by a two-thirds vote of the governing body. The resolution of removal shall become effective three months after its adoption by the governing body. The governing body may provide that the resolution shall have immediate effect; provided, however, that the governing body shall cause to be paid to the Administrator forthwith any unpaid balance of his/her salary and his/her salary for the next three calendar months following adoption of the resolution.
The Municipal Administrator shall be paid a salary fixed and adopted by the Council in the annual salary ordinance. He/she shall receive no additional compensation for other positions whose titles he/she may hold but shall be reimbursed for all necessary expenses incurred in the performance of his/her office, subject to approval by the governing body.
The Municipal Administrator shall devote full time to the interests of the Borough and shall not hold any other outside employment unless approved by the governing body.
[Amended 6-19-2018 by Ord. No. 2018-09]
Unless otherwise provided, no Acting Administrator shall be paid more than his/her regular salary while serving in that capacity, but he/she shall be reimbursed for all necessary expenses incurred in the performance of his/her office. If the governing body, by resolution, increases the compensation of the Acting Administrator during his/her tenure, such increased compensation shall not exceed the minimum salary provided in the salary ordinance for the position of Administrator.
The Municipal Administrator shall be appointed on the basis of his/her executive and administrative qualifications. Previous experience in local government is essential, and possession of a bachelor's degree from an accredited college is required. Possession of a master's degree from an accredited college or university with a major course of study in human services, administration, business administration, public administration, industrial management, industrial engineering, management science or in a program related to the organization, operation, administration, and control of private or public organizations shall be preferred.
Applicants who do not meet the above educational requirement may substitute work experience as set forth in Subsection C on the basis of one year of such experience for each 30 semester hours of credit they are lacking.
Experience: five years of management experience, which shall have involved setting program or organizational goals and objectives, establishing organizational structure or determining the need for and developing plans for organizational changes, setting policy for the organization or program managed by establishing program emphasis and priorities and developing operating and procedural guidelines, and directing the work of the organization or program through subordinate levels of supervision.
The Municipal Administrator need not be a resident of the Borough of Clementon or the State of New Jersey at the time of his/her appointment but may thereafter reside outside of the Borough only with approval of the governing body.
The Municipal Administrator must possess a valid New Jersey driver's license.
[Amended 6-19-2018 by Ord. No. 2018-09]
The Municipal Administrator shall be the Chief Administrative Officer of the Borough of Clementon and shall direct and supervise the administration of all departments and officers of the Borough government. The authority of the Mayor and Council to supervise the administration of all departments shall be transmitted through the Municipal Administrator where not prohibited by state statute, and all subordinate employees of the Borough shall be responsible to said authority.
The Municipal Administrator shall be the Chief Administrative Officer of the Borough of Clementon and responsible to the Mayor and Council for the administration of all Borough affairs, and with the following powers and duties:
Direct and supervise the administration of all departments, offices and agencies of the Borough, except as otherwise provided by law.
Recommend to the Mayor and/or Council the appointments and, when necessary, suspension or removal of department heads and all other employees, except the Borough Clerk and Municipal Attorney.
Attend all meetings of the governing body, with the right to take part in discussion, but not to vote.
Ensure that all laws and all acts of the governing body subject to enforcement by him or by officers and employees subject to his/her direction and supervision are faithfully executed.
Prepare and submit the annual budget and capital improvement program to the governing body.
Submit to the governing body and make available to the public a complete report of finances and administrative activities of the Borough as of the end of each fiscal year.
Direct the finances of the Borough and maintain a compilation and analysis of budget costs and estimates.
Keep the Mayor and Council fully advised as to the current financial condition and future needs of the Borough and make such recommendations to them concerning the affairs of the Borough as he/she deems desirable.
Organize and establish a central purchasing system.
Purchase all materials, supplies and equipment for which funds are provided in the municipal budget.
Approve all bills and vouchers for payment prior to final approval by the governing body.
Purchase all materials, supplies, equipment and labor under contract required by any department, office or agency of the Borough.
Establish a proper purchasing and requisitioning procedure.
Authorize any transfer of supplies, materials and equipment between departments and offices, and with the authorization of the governing body, sell surplus, obsolete, unused or waste supplies, materials and equipment.
Study, recommend, implement and enforce procedure and policy of the governing body for requisition, purchase, inspection, receipt, storage, distribution, internal transfer and disposal of, and standards and specifications and payment for supplies, materials and equipment after consultation with department heads.
Negotiate contracts for the Borough, other than personnel or labor contracts, as authorized and directed by and subject to the approval of the governing body, and ensure that all terms and conditions favorable to the Borough in any statute or contract are faithfully kept and performed, and, upon knowledge of any violation, shall immediately make said violation known to the governing body.
Prepare and present to the governing body an annual report of the Borough affairs, which shall include a report from each department head.
Act as liaison between the Borough and the various state, county, and federal agencies with respect to all applications for funds or services needed or required by the Borough.
Review and supervise the Borough's insurance program and policies.
Receive and review any complaints concerning the functions and obligations of the Borough made by any of its residents or taxpayers, and maintain a permanent record of all complaints and the disposition of said complaints.
Perform such other duties as may be required by action of the Mayor and Council.
[Amended 6-19-2018 by Ord. No. 2018-09]
Serve as liaison between the governing body, the Municipal Attorney and the Municipal Engineer.
Serve as liaison with other officials and staff in the municipality.
Act as administrative consultant to the various boards and departments of the municipality.
Receive, distribute or handle questions, comments and problems presented by interested citizens.
Advise the governing body and other municipal officers on public relations matters.
Manage of the establishment and maintenance of the central records and files.
Edit and compile public information releases.
To interview, screen and hire new entry level employees (clerks, laborers, etc.) with the consent of the Mayor.
[Added 6-19-2018 by Ord. No. 2018-09]