As used in this chapter, the following terms shall have the
meanings indicated:
AGENCY
A.
The Town of Johnstown and its departments, divisions, offices,
bureaus and boards or commissions created or appointed by the Town
Board.
B.
Any special or improvement district of the town, other than
a library district, a fire district, a district corporation or district
having a separately elected governing body.
RECORD
Shall have the same meaning as set forth in Subdivision 4
of § 86 of the Public Officers Law.
The following persons are hereby designated as records access
officers for the agency:
The records access officers shall be responsible for assuring
that agency personnel:
A. Comply with the requirements and provisions of the Freedom of Information
Law, the rules and regulations of the Committee on Public Access to
Records and with this chapter in providing access to agency records.
B. Maintain an up-to-date subject matter list of records; update it
twice a year and make it available for public inspection and copying.
C. Explain in writing reasons for denial of access and advise requester
of right to appeal, setting forth name, title, business address and
telephone of persons to whom appeal may be taken.
D. Upon request, calculate in advance the total cost of copies.
E. Permit requester to make his or her own copy, without damaging the
record and without relinquishing custody of the same.
A request to inspect or for a copy of a record shall reasonably
describe the same and shall be in writing.
The Town Supervisor shall respond to requests for a record of
the name, title, salary and public office address of every officer
and employee of the agency.
The Town Board and/or the Town Attorney is hereby designated
to hear and determine appeals from a denial of access to agency records,
in accordance with the Freedom of Information Law, rules and regulations
of the Committee on Public Access to Records and this chapter.
Unless another fee is prescribed by state law, the fees under
this chapter shall be as follows:
A. For photocopying a record not exceeding nine inches by 14 inches:
$0.25 per page.
B. For other records: the actual cost of reproduction, excluding fixed
costs such as salary of employee.
C. For a typed or handwritten transcript: the cost of the actual clerical
time involved in making the transcript.
A copy of this chapter shall be posted by the Town Clerk on
the signboard maintained pursuant to Subdivision 6 of § 30
of the Town Law, and a copy thereof shall also be mailed or delivered
to the news media for public information purposes.