[Amended 4-4-2013 by Ord. No. 2013-003]
Any person claiming payment from the Township of Liberty shall
first submit a detailed statement of the items or demand necessitating
such claim to the Chief Financial Officer, specifying particularly
how the bill or demand is made up, and a certification of the party
claiming payment that said claim is correct. No bill, claim or demand
shall be considered for payment unless the voucher has attached to
it, or includes, a certification of a department head (or other municipal
official responsible for certain functions) or of his duly designated
representative having personal knowledge of the facts that the goods
have been received by or the services rendered to the Township of
Liberty and that those services or goods are consistent with any existing
contract or purchase order. The Treasurer shall have the duty to audit,
warrant and make recommendations on all claims and bills.
[Amended 4-4-2013 by Ord. No. 2013-003]
A. The
bill or claim, duly certified shall be presented to the Chief Financial
Officer for inclusion in the agenda of the next immediate formal meeting
of the governing body, and it shall be the duty of the Chief Financial
Officer to examine all bills or claims submitted for payment in order
to ascertain if proper administrative procedures have been followed.
B. All
claims or bills to be considered by the governing body shall be listed
systematically without preference, and said list shall be made available
to every member of said governing body at least three full days prior
to formal action by that body.
[Amended 4-4-2013 by Ord. No. 2013-003]
Claims shall be considered by the governing body, which shall
approve the same, except that said governing body may reject any claim
presented to it, stating the reason for such rejection. Any disapproved
claim shall be referred back to the Chief Financial Officer with such
instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims
in the official minutes or through an appropriate claims register,
indicating that the governing body has, by formal action, approved
the same, with appropriate record as to any claims disapproved or
rejected. All records pertaining to approved and disapproved bills
or claims shall be available for public inspection.
[Amended 4-4-2013 by Ord. No. 2013-003]
A. After
the Chief Financial Officer has certified that the claims have been
approved, the Chief Financial Officer shall forthwith prepare the
necessary checks for the payment thereof. All Township checks (including
payroll checks) require three manual signatures from the following:
B. After
preparing checks for the payment of claims, the Chief Financial Officer
shall record them in proper books of account and thereafter mail the
checks to the claimants.
[Adopted 4-8-1999 by Ord. No. 99-1]
No insurance company writing and issuing fire insurance policies
in the Township of Liberty, Warren County, New Jersey, shall make
any payment on said policy, or policies issued or renewed, after the
effective date of this article, to any claimant on claims in excess
of $2,500 for fire damages on any real property located within the
Township of Liberty until such time as:
A. Anticipated
demolition costs and all taxes and assessments together with all other
liens or charges due and payable appearing on the official certificate
of search; or
B. All
taxes and assessments and all other municipal liens or charges due
and payable, appearing on the official certificate of search, shall
have been paid either by the owner of such real property or by the
insurance company; or
C. The
Township of Liberty shall submit to the insurance company a resolution
confirming an agreement with the owner of any fire damaged property
to pay in full all delinquent taxes, assessments or other municipal
liens by installments pursuant to N.J.S.A. 54:5-19, or for the redemption
of the tax sale lien by installment payments pursuant to N.J.S.A.
54:5-65, or for the payment in full of any anticipated costs of demolition
by installment.
Nothing in this article shall preclude the insurance company
from any rights granted to it pursuant to N.J.S.A. 17:36-10.