Applicants requesting appeals, approvals, licenses or permits
which involve service(s) as listed below are required to establish
an ASA with the Town Treasurer to be used by the Town to pay other
direct costs necessary to complete the application process, not including
application fees as shown in Appendix A. Collected funds will be remitted to the Town Treasurer
for accounting and control.
Service costs covered by the ASA are as follows, but may include
other items required by the Town Council, Planning Board, or Board
of Appeals needed to make a decision on an application:
A. Third-party
engineer plan review.
B. Third-party
commercial inspections.
C. Requested
legal reviews/opinions.
D. Required
mailings not paid by applicants.
E. Advertisements
of public notices/hearings.
F. Additional
time above and beyond normal working assistance by the Planning Department
with an applicant. (Twenty-hour threshold before invoicing occurs.)
G. Board
recorder time to type specific findings of facts and appeal decision
letters.
H. Additional
mapping requested by regulatory board to staff.
The department processing an application will calculate the
amount to be collected from the applicant by estimating anticipated
service costs based on empirical or vendor data and provide an itemized
quote to the applicant. If an applicant disagrees with the quoted
calculations, the Town Manager will be the decision authority in determining
the required amount.
The actual cost of vendors providing a service for the application
will be paid by the Town from the ASA funds collected. Copies of invoices
or receipts will be provided to the applicant with payment notation.
Should funds be held from one calendar year to the next, a year-end
statement of transactions and funds remaining will be provided to
the applicant. All applicant service account payables must be paid
in full before the applicant is granted an appeal or approval, a license
or permit.
Additional funds required for the account to cover services
above the initial deposit amount will be requested of the applicant
by electronic or written communication by the Town. The applicant
is required to make payment within 10 business days of the request.
If additional payment(s) are not received, the applicant will be given
notice that the application process is suspended until funds are received.
At the conclusion of Town proceedings, any excess ASA funds
remaining must to be returned to the applicant with a final transaction
record.