[HISTORY: Adopted by the Mayor and Council of the City of
Hoboken as indicated in article histories. Amendments noted where
applicable.]
[Adopted 4-20-2011 by Ord. No. Z-103]
The public records of the City of Hoboken shall be accessible
for examination and copying in accordance with N.J.S.A. 47:1A-1 et
seq., upon the terms and conditions as hereinafter provided. Such
inspection shall be made only at reasonable times during business
hours and without interference with the conduct of the affairs of
the office or other place where such records are kept or maintained.
The City of Hoboken is entitled to charge and collect fees for the
reproduction of any public records, pursuant to N.J.S.A. 47:1A-5.
The fee for the reproduction of public records pursuant to N.J.S.A. 47:1A-5 shall be $0.05 per letter-size page or smaller
and $0.07 per legal-size page or larger. The City shall be permitted
to charge the actual cost of duplicating the record if it can demonstrate
that the actual cost exceeds the foregoing rates.
A.
The Clerk of the City of Hoboken and any other department so authorized
under statute or ordinance shall, upon providing photocopies of documents
requested, also charge the requestor for the following:
|
Size/Media
|
Fee
| ||
|---|---|---|---|
|
8.5 by 11
|
$0.05 per page
| ||
|
8.5 by 14
|
$0.07 per page
| ||
|
Based on actual media cost or:
| |||
|
Electronic media: CDs
|
Free when provided by requestor
| ||
|
Diskettes
|
Free when provided by requestor
| ||
|
Flash drives
|
Free when provided by requestor
| ||
(1)
The actual cost for any document sent by mail, including cost of
envelope and postage.
(2)
Photographs will be photocopied at the rate established herein. If
requests are made for duplicate photographs, the actual cost of making
the photograph shall be charged.
(3)
Any item that cannot be photocopied by the City, or not otherwise
provided for by ordinance, shall be subject to a charge based on actual
costs incurred in making the copy.
(4)
Duplication of videotapes/DVDs will be charged for the actual cost
of the videotape/DVD.
B.
Any citizen who is seeking a copy of documents not currently stored
on City property will be charged for the retrieval and delivery of
such documents as well as the cost of sending the documents back to
the original location.
C.
Should a citizen request information or documents in a medium not
routinely maintained by the City or requiring a substantial amount
of manipulation or programming of information technology, then the
custodian of records can charge the actual cost of duplication and
a service charge that shall be reasonable and shall be based on the
cost for any extensive use of information technology, or for the labor
cost of personnel providing the service, that is actually incurred
by the City attributable to the City for programming, clerical and
supervisory assistance required, or both, per N.J.S.A. 47:1A-5.
D.
The custodian of records shall also charge a requestor for information
or documents and the cost of postage should the request include mailing
of the documents to the requestor.
Any fee for the copying or reproducing of items not set forth
herein and any changes to the fee schedule set forth herein may be
established, supplemented or amended by resolution of the governing
body of the City of Hoboken.
