[R. O. 1947, ch. 22, § 1; Ord. No. 371, § 1,
4-10-1980; Ord. No. 451, § 1, 6-8-1983; Ord. No. 1147, § I, 9-29-2015]
The fiscal year of the City shall begin on July 1 and shall
end on June 30, unless another period is required by the General Laws,
and the accounts, books, records and reports of all City departments
shall be kept, made up and submitted to correspond therewith.
[R. O. 1947, ch. 22, § 4; Ord. No. 451, § 1,
6-8-1983]
The City Council shall annually make such appropriations in
detail as may be required for expenditures for the current year.
[R. O. 1947, ch. 22, § 5; Ord. No. 592, § 1;
Ord. No. 451, § 1, 6-8-1983; Ord. No. 695, § 1,
4-29-1992]
Bonds or notes covering loans authorized by the City Council
shall be issued under the direction of the Mayor and the Director
of Finance/Treasurer. The Director of Finance/Treasurer and the City
Accountant shall each keep a record of all bonds and notes so issued,
entering the same against a memorandum of the order authorizing the
loan.
[Ord. No. 451, § 1, 6-8-1983; Ord. No. 695, § 1,
4-29-1992; Ord. No. 1147, § II, 9-29-2015]
[Ord. No. 451, § 1, 6-8-1983]
The Mayor, or his designee, shall supervise the Department of
Administration and Finance.
[Ord. No. 573, § 1, 3-27-1978; Ord. No. 451, § 1,
6-8-1983; Ord. No. 695, § 1, 4-29-1992; Ord. No. 1103, § I, 11-25-2014]
The Department of Finance shall encompass the duties and functions
of the following departments: Collector of Taxes, Treasurer, Accounting,
Purchasing, Data Processing, and Assessors.
[Ord. No. 45-1, § 1, 6-8-1983; Ord. No. 695, § 1,
4-29-1992; Ord. No. 1103, § II, 11-25-2014]
In accordance with Paragraph 7, Section 23 of Chapter 72 of
the Acts of 2013, the Mayor shall appoint a Director of Finance/Treasurer,
subject to City Council approval. The Mayor shall appoint three assessors
to serve on the Board of Assessors, subject to City Council approval.
The Mayor shall appoint, without City Council approval, a Collector
of Taxes a City Accountant, and a Purchasing Agent.
[Ord. No. 451, § 1, 6-8-1983; Ord.
No. 1147, § III, 9-29-2015]
In accordance with Article 3, Section 3-3 and Article 6, Section 6-1 of the City Charter enacted by Chapter 72 of the Acts of 2013, the Mayor shall appoint all other departmental employees not specifically provided by ordinance as needed in accordance with applicable civil service laws and regulations. Such appointments shall not require city council approval.
[R. O. 1947, ch. 22, § 18; Ord. No. 451, § 1,
6-8-1983]
On or before the fifth day of each month every officer, board
and department, except as otherwise provided in this chapter, shall
file with the auditor itemized bills of all claims that shall have
become due to the city within their respective provinces. On or before
the fifteenth day of each month the accountant shall make out in duplicate
a list of all such claims, classifying them by departments, together
with the name and address of each debtor, the amount of the claims
and the consideration therefor, and shall transmit to the collector
of taxes one copy together with the itemized bills. The collector
of taxes shall receipt for the same on the copy retained by the accountant,
and shall proceed to collect such bills and for this purpose shall
have authority to bring suit in the name of the city.
[R. O. 1947, ch. 22, § 19; Ord. No. 451, § 1,
6-8-1983; Ord. No. 695, § 1, 4-29-1992]
On or before the fifth day of each month, or more often if deemed
necessary, each officer, board and department receiving fees or other
cash items in behalf of the city, or fees or other cash items required
by this Code or other ordinance to be paid into the city treasury,
shall file a statement thereof in duplicate with the director of finance/treasurer.
The director of finance/treasurer shall deliver to the officer, board
or department presenting the same a receipt for the moneys received
and shall file the duplicate statement with the city accountant.
[R. O. 1947, ch. 22, § 20; Ord. No. 451, § 1,
6-8-1983; Ord. No. 695, § 1, 4-29-1992; Ord. No. 1103, § III, 11-25-2014]
Nothing contained in this chapter shall be construed as authorizing any officer, board or department to receive any money in payment of claims due the city, which the collector of taxes is required by law or ordinance to collect; provided, however, that the Commissioner of Public Services may receive deposits to defray the expense of laying individual service pipes as provided in section 22-13 and also the expense of laying individual drains as provided in section 19-9 and may retain the same until the actual cost and expense thereof has been definitely determined, when such commissioner shall pay to the director of finance/treasurer, in accordance with the provisions of section 6-5 that portion of such deposits as may be necessary to reimburse the city for the actual cost and expense of such installation and laying the balance of such deposit, if any, to be returned to the person depositing the same.
[R. O. 1947, ch. 22, §§ 21, 22; Ord. No. 451, § 1,
6-8-1983; Ord. No. 695, § 1, 4-29-1992]
All purchases, unless otherwise provided, shall be made upon,
or accompanied by, orders signed by the officer in authority in the
office, board or department for which the purchase is made, and by
the mayor and the accountant.
No officer, board or department shall make purchases or contract
any indebtedness in behalf of the city except on orders presented
to the accountant and the mayor and by them approved. Such orders
shall be in book form and shall be made in triplicate and numbered
consecutively. The order shall state the office, board or department
from which it issues, the appropriation to which the expenditure is
to be charged, the vendor from whom the purchase is to be made, the
items wanted, the amount and price of each, and the terms and cash
discounts, and shall bear its serial number thereon. The original
order shall be transmitted to the vendor, signed by the officer in
authority in the office, board or department for which the purchase
is made and by the accountant and mayor as hereinbefore required.
The duplicate shall be retained by such officer and the triplicate
shall remain in the accountant’s office. The accountant shall
not approve any claim against the city for which such order is required
unless the triplicate is on file in his office, previously filled
out and signed as above required; except, that no such order shall
be required for the payment of the salaries and wages of city officers
and employees, interest, promissory notes, bonded indebtedness, judgments,
claims duly allowed by the city council or for payments on accounts
of veterans’ service.
[R. O. 1947, ch. 22, § 32; Ord. No. 451, § 1,
6-8-1983]
The mayor and the city solicitor shall constitute a committee
to adjust fire losses when the loss or damage does not exceed $5,000.
[R. O. 1947, ch. 22, § 31; Ord. No. 451, § 1,
6-8-1983; Ord. No. 1103, § IV—V, 11-25-2014]
Upon issuing a warrant for the collection of sewer or sidewalk
assessments, the Commissioner of Public Utilities shall make a true
return to the accountant of the amount of the assessments named therein,
which shall state the streets therein included. Upon issuing a warrant
for the collection of sidewalk assessments, the Commissioner of Public
Services shall make a true return to the accountant of the amount
of the assessments named herein, which shall state the streets therein
included. Each commissioner shall keep records and make duplicate
certificates of all abatements, giving the name of the person assessed,
his place of residence, the amount of his tax as shown in the tax
list and the amount abated. One of such certificates shall be transmitted
to the collector of taxes, the other to the accountant.
[1]
Editor's Note: Former Sec. 6-10, Bonds of city officers—Generally,
was repealed by Ord. No. 1219, § I, 6-11-2019.
[R. O. 1947, ch. 22, § 34; Ord. No. 451, § 1,
6-8-1983]
The mayor shall be the custodian of the bonds of all city officers.
