City of Pittsfield, MA
Berkshire County
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Table of Contents
Table of Contents
GENERAL REFERENCES
Administration — See Ch. 2.
Criminal and noncriminal enforcement — See Ch. 4 1/2.
Composition of Fire Department — See § 7-1.
Composition of Police Department — See § 18-1.
[Ord. No. 571,[1] § 1, 3-13-1987]
This chapter shall apply to all departments and offices of the City, and all employees thereof, except the School Department and the employees of the School Department.
[1]
Editor's Note: Ordinance No. 571, adopted 3-13-1987, amended Ch. 16, in its entirety, to read as herein set out. Prior to amendment by Ord. No. 571, Ch. 16 pertained to similar subject matter.
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 1049, § I, 1-11-2011]
Unless the content specifically indicates otherwise, the meaning of terms used in this chapter shall be as follows:
(1) 
ADMINISTRATOR — The Administrator of the State Department of Personnel Administration.
(2) 
CIVIL SERVICE — Civil Service Commission.
(3) 
CITY — City of Pittsfield.
(4) 
CLASSIFICATION — The process of placement of employment positions in accord with the laws and regulations of the commonwealth.
(5) 
COMMONWEALTH — Commonwealth or State of Massachusetts.
(6) 
COLLECTIVE BARGAINING AGREEMENT — Agreement between the City and a recognized employee bargaining group.
(7) 
COUNCIL — City Council of Pittsfield.
(8) 
DIRECTOR — Director of Personnel.
[Ord. No. 1154, § I, 9-29-2015]
(9) 
EMPLOYEE — One who serves the City of Pittsfield for compensation, but not including managers, exempt employees and elected officials.
(10) 
EXEMPT EMPLOYEE — An employee who is not a manager and is unable to join an employee bargaining group.
(11) 
MANAGER — A department head who is appointed in accordance with Article 2, Section 2-10 and Article 3, Section 3-3 of the City Charter enacted by Chapter 72 of the Acts of 2013. For the purposes of determining employee benefits, the City Clerk is to be considered a manager.
[Ord. No. 1154, § II, 9-29-2015]
(12) 
MAYOR — Mayor of the City of Pittsfield.[1]
[1]
Editor's Note: Former Subsection (13), which included the definition of "Commissioner of Public Services," was repealed 11-25-2014 by Ord. No. 1097, § I.
[Ord. No. 571, § 1, 3-13-1987]
No person shall be originally hired, and no employees shall be promoted or re-employed or reinstated after suspension or leave of absence, except vacation leave, until the director shall have certified in writing to the hiring official and the City Accountant that the employment or promotion of such person is in accordance with the provisions of this Code, other ordinances of the City and the laws and regulations governing civil service.
The provisions of this section shall not apply to elected officials or to persons who are not subject to civil service and nothing contained in this section shall be held to abridge the powers otherwise granted by law or ordinance to an official in the hiring, reinstatement or promotion of employees.
[Ord. No. 571, § 1, 3-13-1987]
No person shall be originally hired until the Director shall have certified in writing to the hiring official and the City Accountant that such person or employee has undergone a physical examination and has been found physically fit to perform the duties of his position. Such examination shall be performed at the expense of the City by the City Physician.
The provisions of this section shall not apply to elected officials, to persons who are not subject to civil service and nothing contained in this section shall be held to abridge the powers. otherwise granted by law or ordinance to an official in the hiring, reinstatement or promotion of employees.
[Ord. No. 571, § 1, 3-13-1987]
All positions in the municipal service shall be grouped into classes and each class shall include those positions sufficiently similar in respect to their duties and responsibilities so that similar requirements as to training, experience, knowledge, skill, personal qualities, and the same rates of compensation are applicable thereto. These positions shall be known as classified positions of the city.
[Ord. No. 571, § 1, 3-13-1987]
Class specifications shall be prepared under the direction of the director for all classified positions and shall be approved by the council and the administrator. These specifications shall define the duties of all positions and the desirable qualifications for successful performance of such duties.
[Ord. No. 571, § 1, 3-13-1987]
The classes of positions set forth in section 16-11 and the specifications for the respective classes, as approved by the administrator are hereby adopted and shall constitute the classification plan on the basis of which all positions shall be classified.
[Ord. No. 571, § 1, 3-13-1987]
Nothing contained in this chapter shall operate or be construed to authorize or permit any person to incur any obligations or to make any expenditure in excess of any appropriation made therefor, or for which no appropriation has been made; nor shall this chapter operate or be construed to impose any liability upon the city for any obligations or debt incurred in excess of such appropriation or in the absence of such appropriation therefor.
[Ord. No. 571, § 1, 3-13-1987]
(a) 
Allocation of existing positions. The director shall maintain a record of the allocation of individual positions to appropriate classes and all amendments in classifications and allocations of positions. Any proposed change in allocation of a position shall become effective upon the approval of the administrator.
(b) 
Interpretation of class specifications.
(1) 
Purpose and effect of class specifications: Each class specification outlines the main characteristics and qualification requirements of positions in the class and gives examples of specific duties which employees holding such positions may properly be required to perform. The class specification is descriptive and explanatory but not restrictive. The listing of particular examples of duties does not preclude the assignment of other tasks by management.
(2) 
Application of specifications to position. In determining the class to which a position should be allocated, the specification of each class shall be considered in its entirety and in relation to the specifications of other classes in the classification plan.
(3) 
Statements of desirable qualifications. The statement of qualifications in a class specification is intended to be used as a guide in selecting persons for employment, and for use in determining the relative value of positions in a class with positions in other classes.
[Ord. No. 571, § 1, 3-13-1987]
(a) 
Responsibilities of the director. The director shall be responsible for the work of administering and maintaining the classification plan. The director shall direct necessary reviews and preparation of reports recommending appropriate action to assure that the classification plan is kept current and that any important changes in duties and responsibilities in any existing positions and of new positions are reflected in the plan.
The director shall provide, subject to approval by the council and the administrator, for the relocation of any position from one class to another class whenever a change in duties and responsibilities of such position make the class to which the position was previously allocated no longer applicable. Any proposed reallocation to be made shall be made with the knowledge of the employee concerned and the manager.
(b) 
Changes requiring approval of the council and administrator. The approval of the council and the administrator shall be obtained for the establishment of any new class or changes in class titles. Such changes shall be reflected through amendments to this chapter.
(c) 
Employee requests for classification adjustments. Any person shall have the right to consideration of any request he may have with respect to a change in the classification of his position. The person shall make his request initially to the manager who shall promptly seek to arrive at a solution which is consistent with the classification plan and acceptable to the person. Where the manager is unable to resolve such a request in a manner that the person is willing to accept in writing, the matter shall then be submitted to the director for such action as he may deem appropriate, including referral to the administrator.
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 580, § 1, 4-30-1987; Ord. No. 583, § 1, 5-15-1987; Ord. No. 584, § 1, 5-20-1987; Ord. No. 624, § 1, 1-12-1989; Ord. No. 759, § 1, 8-17-1994; Ord. No. 874, § I, 5-23-2000]
The classified positions in the city shall be included in the following classes with such changes as may be recommended by the director, from time to time, and approved by the council and administrator.
A. 
LABOR SERVICE.
 
Municlass Code
Title
 
Class 1 — Entry level
No Minimum Requirements
 
3502A
Laborer
 
3502B
Working foreman laborer
 
3503A
House worker
 
5806D
Garage attendant
 
5210A
Asbestos Remover (Letter DPA 1.15.86)
 
7304A
Laundry worker
 
7408A
Cafeteria helper
 
7606A
Facility attendant
 
7609A
School bus attendant
 
*
Air conditioning, refrigeration and oil burner equipment helper
 
Class 2
Skilled Laborers
One Year's Experience Except Where Otherwise Noted
 
0189U
Life guard
 
2549B
Signal maintainer helper
 
2805B
Electrician helper
 
3203B
Glazier helper
 
3503B
Senior house worker
 
3504D
Working foreman grounds man-building custodian
 
4142A
Traffic maintenance man
 
4142B
Working foreman traffic maintenance man
 
4206B
Plumber helper
 
4243D
Water systems maintenance man
 
4243E
Sewer system maintenance man
 
4243F
Water and sewer system maintenance man
 
4243J
Pipe layer
 
4607B
Carpenter helper
 
4742B
Public works maintenance man
 
4752B
Building maintenance man
 
5003A
Gardener
 
5003B
Working foreman gardener
 
5005B
Parks maintenance man
 
5005C
Working foreman park maintenance man
 
5042B
Tree climber
 
5308A
Heating, ventilating and air conditioning equipment repairman
 
5348B
Water machinery maintenance man
 
5403E
Incinerator crane operator
 
5703A
Motor equipment operator, grade 1
 
5703B
Motor equipment operator, grade 2
 
5703C
Motor equipment operator, grade 3
 
5703D
Bus operator
 
5806A
Motor equipment maintenance man
 
*
Working foreman motor equipment operator, grade 1
 
5841B
Motor equipment repairman helper
 
Class 3
Mechanics and Craftsmen
 
2549A
Signal maintainer
 
2549D
Working foreman signal maintainer
 
3203A
Glazier
 
3602A
Cement finisher
 
3603C
Working foreman mason
 
3703A
Welder
 
3704A
Blacksmith
 
4102A
Painter
 
4102C
Working foreman painter
 
4104A
Sign painter
 
4206A
Plumber
 
4206C
Working foreman plumber
 
4243Q
Working foreman water and sewer system maintenance man
 
4607A
Carpenter
 
4607C
Working foreman carpenter
 
4707A
Highway maintenance craftsman
 
4752A
Building maintenance craftsman
 
4752C
Working foreman building maintenance craftsman
 
5005A
Park maintenance craftsman
 
5042A
Tree surgeon (practical test also)
 
5043C
Working foreman greenhouse gardener
 
5348A
Water machinery repairman
 
5348G
Working foreman water machinery repairman
 
5841A
Motor equipment repairman
 
5841C
Diesel engine repairman
 
5841D
Working foreman motor equipment repairman
 
7404A
Cook
 
7707A
Zoo caretaker (6 months' experience)
 
*
Air conditioning, refrigeration and oil burner equipment repairman installer
B. 
B. OFFICIAL SERVICE.
Municlass Code
Title
Class 1
Assistant Director of Administrative Services
Assistant Sewer Superintendent
Assistant Water Superintendent
Deputy Director of Civil Defense
Director of Recreation
Director of Veterans' Services
Executive Director, Code Enforcement Commission
Executive director, council on aging
Sanitation superintendent
Sewer superintendent
Highway superintendent
Superintendent of parks and recreation
Assistant director of maintenance
Water superintendent
Assistant superintendent of public buildings
Assistant city collector
Class 3
0301A
Employment counselor
0301A
Clerk
0301B
Senior clerk
0301C
Principal clerk
0301D
Head clerk
††
Insurance clerk
0314A
Time and construction clerk
0318A
Secretary
0318B
Board secretary
0320A
Administrative assistant
0322A
Clerk and typist
0322B
Senior clerk and typist
0342A
Office manager
0520A
Account clerk
0520B
Senior account clerk
0520C
Principal account clerk
0963A
Legal assistant
1081A
Public relations representative
1165A
Federal aid coordinator
1712A
Teacher aid
1865D
Public health aid
0185Z††
Counselor for the aging
*
Community aid, council on aging
*
Social service technician (Transportation)
Class 4
0510A
Junior accountant
0510C
Senior accountant
0541C
Assistant city auditor
0547A
Retirement board analyst
*
Technical secretary
Class 5
3305A
Parking meter cash collector and parking meter maintenance man
*
Senior parking meter cash collector and parking meter maintenance man
2005A
Storekeeper
Class 6
1961C
Inspector of weights and measures
1961D
Deputy inspector of weights and measures
Class 7
0185A
Social worker
0185B
Senior social worker
0966E
Veterans' services investigator
0185E
Social service technician
Class 8
0996A
Veterans' agent
Class 9
0310A
Senior legal stenographer
0311A
Senior medical stenographer
0312A
Clerk and stenographer
0312B
Senior clerk and stenographer
0312C
Principal clerk and stenographer
0330A
Data processing systems manager
0322A
Computer operator
0334A
Senior programmer
0334A[B]
Junior programmer
0334C
Principal programmer
0356A
Statistical machine operator
0356B
Senior statistical machine operator
0356C
Supervisor of statistical machine operations
0356D
Assistant supervisor of statistical machine operations
0382A
Telephone operator
0390A
Dispatcher
0699A
Vision and hearing tester
0856A
Electronic technician
0857A
Audio-visual technician
Class 11
0688A
Sanitarian
0688D
Senior sanitarian
1602A
Meter reader
1602D
Water service inspector
1820A
Safety inspector
1830A
Wire inspector
1830C
Senior wire inspector
1831H
Local building inspector
1832A
Plumbing inspector
1832B
Senior plumbing inspector
1832C
Gas fitting inspector
1832E
Plumbing and gas fitting inspector
1863A
Food inspector
1866A
Animal inspector
1868A
Code enforcement inspector
1868C
Senior code enforcement inspector
0809Z††
Clerk of works
*
Senior inspector of buildings
Class 12
0188A
Recreation supervisor
0188B
Assistant recreation supervisor
0188C
Recreation supervisor (water program)
0188D
Recreation supervisor (arts & crafts)
0188E
Recreation supervisor (athletics)
0189A
Recreation leader
0189B
Assistant recreation leader
0189E
Recreation leader (handicapped)
0189F
Recreation leader (golden age)
0189N
Umpire
0189R
Recreation leader (crafts)
0189S
Recreation leader (athletics)
Class 15
0083F
Police chief
0083D
Police captain
0083C
Police lieutenant
0083B
Police sergeant
0083A
Police officer
0083K
Detention attendant
Class 17
0085A
Watchman
0085D
Parking control officer
0085E
Traffic supervisor
0085G
Park security officer
0085H
Park police officer
Class 19
0182A
Supervisor of attendance
Class 21
0081F
Fire chief
0081E
Deputy fire chief
0081C
Fire captain
0081B
Fire lieutenant
0081A
Fire fighter
0081A
Reserve fire fighter
Class 22
General street foreman
Highway and sewer construction foreman
Motor equipment repair foreman
Park foreman
Sanitation foreman
Sewage treatment plant supervisor
Sewer maintenance & construction foreman
Sewage pumping station supervisor
Street foreman
Water construction foreman
Master mechanic, fire and motor equipment
Class 24
1640A
Supervisor of custodians and maintenance
1642B
Building custodian
1642C
Senior building custodian
1642F
Supervisor of custodians
1642G
Assistant supervisor of custodians
Class 26
5409A
Treatment plant operator
5409F
Head treatment plant operator
5409H
Chief treatment plant operator
5449A
Pumping station operator
Class 27
0020A
Junior planner
0020B
Assistant planner
0020C
Senior planner
0020D
Principal planner
0020H
Urban design planner
0802A
Junior engineering aid
0802B
Senior engineering aid
0810A
Junior civil engineer
0810B
Assistant civil engineer
0810G
City engineer
0810Y‡
Chief water engineer
Class 29
0075C
Superintendent of fire alarm and police signal systems
0390B
Fire alarm operator
2805A
Electrician
*
Electrician foreman
Class 31
1667A
Supervisor of cafeterias
Class 32
0074A
Dog officer
0602A
Physician
0602C
Supervising physician
0680A
Dentist
0680C
Dental hygienist
Class 34
0403A
Bacteriologist
0645A
Laboratory assistant
0645B
Laboratory technician
1320D
Assistant chemist
*
Assistant bacteriologist
Class 35
0615A
Nurse
0615B
Supervising nurse
LEGEND
*
This title not included in Municlass Manual because further study is required.
Official service—Class 1—Positions in this class not included in Municlass study.
Official service—Class 22—Positions in this class not included in Municlass study.
††
Titles not defined in Municlass Manual. When positions become vacant, study to be made.
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 577, § 1, 4-27-1987; Ord. No. 593, § 1, 10-16-1987; Ord. No. 748, § 1, 4-28-1994; Ord. No. 1154, § III, 9-29-2015]
All present and future members who shall serve as volunteers or unpaid members of all present and future boards or commissions established either by ordinance or order, except as elsewhere expressly provided, shall be classified as special municipal employees as that term is defined by Section 1(n) of Chapter 268A of Massachusetts General Laws, as amended. Such classification shall apply to said board and commission members only in the performance of their powers and duties as outlined in the creation of the particular board or commission of which they are members.
Notwithstanding the provisions of § 16-1, all members of the School Committee, as defined in Article 4 of the City Charter enacted by Chapter 72 of the Acts of 2013, shall be classified as special municipal employees as that term is defined by Massachusetts General Laws, Chapter 268A, Section 1(n).
The position of weather observer, which position is responsible to the airport commission, shall be classified as a special municipal employee as that term is defined by Massachusetts General Laws, Chapter 268A, Section 1(n).
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 579, § 1, 4-27-1987; Ord. No. 588, § 1, 6-25-1987; Ord. No. 596, § 1, 1-28-1988; Ord. No. 599, § 1, 2-10-1988; Ord. No. 602, §§ 1—3, 3-11-1988; Ord. No. 604, § 1, 3-28-1988; Ord. No. 613, § 1, 8-11-1988; Ord. No. 615, § 1, 10-14-1988; Ord. No. 623, § 1, 12-16-1988; Ord. No. 632, § 1, 3-31-1989; Ord. No. 633, § 1, 3-31-1989; Ord. No. 648, § 1, 1-11-1990; Ord. No. 665, § 1, 10-10-1990; Ord. No. 681, 10-10-1991; Ord. No. 696, § 1, 4-29-1992; Ord. No. 697, § 1, 4-29-1992; Ord. No. 705, § 1, 5-28-1992; Ord. No. 708, § 1, 6-10-1992; Ord. No. 711, § 1, 6-24-1992; Ord. No. 715, § 1, 9-9-1992; Ord. No. 730, §§ 1, 2, 3-24-1993; Ord. No. 743, § 1, 1-11-1994; Ord. No. 744, § 1, 2-22-1994; Ord. No. 754, §§ 1, 2, 6-29-1994; Ord. No. 757, § 1, 8-17-1994; Ord. No. 758, § 1, 8-17-1994; Ord. No. 760, § 1, 8-17-1994; Ord. No. 764, §§ 1, 2, 9-28-1994; Ord. No. 766, § 1, 9-28-1994; Ord. No. 770, § 1, 10-13-1994; Ord. No. 771, § 1, 10-13-1994; Ord. No. 779, §§ 1, 2, 11-24-1994; Ord. No. 782, § 1, 2-28-1995; Ord. No. 787, § 1, 6-27-1995; Ord. No. 795, § 1, 9-12-1995; Ord. No. 797, § 1, 9-27-1995; Ord. No. 800, § 1, 4-10-1996; Ord. No. 801, § I, 5-15-1996; Ord. No. 807, § I, 9-25-96; Ord. No. 810, § 1, 9-25-1996; Ord. No. 812, § I, 11-27-1996; Ord. No. 813, § I, 11-27-1996; Ord. No. 814, § I, 11-27-1996; Ord. No. 818, § I, 2-27-1997; Ord. No. 819, § I, 2-27-1997; Ord. No. 823, § I, 5-14-1997; Ord. No. 832, § I, 9-10-1997; Ord. No. 834, § I, 1-28-1998; Ord. No. 835, §§ I, II, 3-11-1998; Ord. No. 836, § 1, 3-11-1998; Ord. No. 837, § 1, 4-15-1998; Ord. No. 838, § I, 5-31-1998; Ord. No. 841, § I, 6-11-1998; Ord. No. 842, § I, 7-22-1998; Ord. No. 843, § I, 7-22-1998; Ord. No. 846, §§ I, II, 10-27-1998; Ord. No. 847, §§ I, II, 10-27-1998; Ord. No. 848, §§ I, II, 11-24-1998; Ord. No. 851, § I, 1-26-1999; Ord. No. 866, §§ I, II, 3-14-2000; Ord. No. 867, §§ I, II, 3-28-2000; Ord. No. 872, §§ I, II, 3-28-2000; Ord. No. 874, § I, 5-23-2000; Ord. No. 875, § I, 6-27-2000; Ord. No. 876; § I, 6-27-2000; Ord. No. 880, § 1, 10-10-2000; Ord. No. 881, §§ I, II, 12-12-2000; Ord. No. 896, § I, 7-9-2002; Ord. No. 900, § I, 9-10-2002; Ord. No. 902, § I, 9-10-2002; Ord. No. 903, §§ I, II, III, 9-10-2002; Ord. No. 904, §§ I, II, 9-25-2002; Ord. No. 905, §§ I, II, 10-9-2002; Ord. No. 908, §§ I, II, 1-29-2003; Ord. No. 914, §§ I, II, 9-9-2003; Ord. No. 915, § I, 9-9-2003; Ord. No. 916, §§ I, II, 9-9-2003; Ord. No. 918, § I, 10-14-2003; Ord. No. 919, § I, 10-14-2003; Ord. No. 926, § II, 3-23-2004; Ord. No. 928, § I, 5-25-2004; Ord. No. 929, § II, 5-25-2004; Ord. No. 934, § II, 10-12-2004; Ord. No. 941, § I, 1-11-2005; Ord. No. 963, 9-28-2005; Ord. No. 964, 9-28-2005; Ord. No. 965, § I, 9-28-2005; Ord. No. 966, § I, 9-28-2005; Ord. No. 968, § I, 10-11-2005; Ord. No. 980, § I, 4-25-2006; Ord. No. 981, § I, 4-25-2006; Ord. No. 983, § I, 5-23-2006; Ord. No. 984, § I, 6-27-2006; Ord. No. 985, § I, 6-27-2006; Ord. No. 994, § II, 6-12-2007; Ord. No. 1001, § I, 9-26-2007; Ord. No. 1002, § I, 9-26-2007; Ord. No. 1010, § I, 2-26-2008; Ord. No. 1011, § I, 2-26-2008; Ord. No. 1013, § I, 3-25-2008; Ord. No. 1014, § I, 3-25-2008; Ord. No. 1016, § I, 4-8-2008; Ord. No. 1017, § I, 4-22-2008; Ord. No. 1039, § II, 5-25-2010; Ord. No. 1045, § I, 10-26-2010; Ord. No. 1046, § I, 10-26-2010; Ord. No. 1049, §§ II, III, 1-11-2011; Ord. No. 1050, § I, 3-8-2011; Ord. No. 1051, § I, 5-10-2011; Ord. No. 1055, § I, 9-13-2011; Ord. No. 1057, § 1, 12-13-2011]
(a) 
Compensation schedules. The pay of managers shall be on the basis of the rate prescribed herein for the respective positions at the grade level indicated in the management pay scale table. The Mayor, in his or her discretion, may pay an individual in each position at the step determined by the Mayor, subject to appropriation. The pay of other exempt employees shall be on the basis of the rate prescribed for the respective positions on the exempt employee pay scale. The Mayor may, in his or her discretion and based upon an employee's performance, adjust the compensation of a manager or exempt employee to an amount between the steps enumerated in the pay scale.[1]
[1]
Editor's Note: Compensation schedules are included as an attachment to this chapter.
(b) 
Collective bargaining agreements. The pay of all employees covered by collective bargaining agreements shall be as indicated in the appropriate collective bargaining agreement.
(c) 
Special salary provisions.
(1) 
Plus rates for higher skills. In any case when an employee is qualified for and is temporarily required to regularly serve in and accept the responsibility to work in a higher class of position, such employee shall receive the entrance rate of that class or one step above his present rate whichever is higher while so assigned, subject to the approval of the Mayor. Such temporary assignment to a higher class of position to qualify for the higher rate of pay shall be regular and continuous in character for periods of 10 days or more. An employee may be temporarily assigned to work in any position in the same or lower class grade without change in pay.
(2) 
Computation of salaries for part-time employees. Any permanent employee regularly employed on a continuing work schedule of less than full time shall be compensated at a reduced rate of pay computed as follows:
Reduced rate
=
full-time rate
x
actual hours per week
normal hours per week
A temporary or seasonal employee occupying a classified position shall be employed initially at the hourly rate of the entrance salary in the schedule for the class in which employed. Such employee may be advanced in pay based upon meritorious service in the same manner as other employees, except that only actual hours of work shall be considered in the computation of service requirements for such advancement. When the hourly equivalent of required periods of service has been attained, advancement to the higher step rates may be effected in accordance with § 16-14. The accumulation of service toward advancement within a class shall continue unless interrupted by a period of absence from the City for more than one year.
(3) 
Mileage. Any employee, exempt employee or manager who is required to use his or her own vehicle for City business shall be reimbursed at the then applicable rate of the Internal Revenue Service.
(4) 
There is hereby established a career incentive pay program offering increases in regular compensation to permanent fire fighters of the Pittsfield Fire Department for furthering their education in the field of fire fighting. This shall not include the Fire Chief.
Such career incentive increases shall be predicated on the accumulation of credits earned in an educational institution accredited by the New England Association of Colleges and Secondary Schools or by the Massachusetts Board of Higher Education.
Increases authorized by this subparagraph shall be granted in the following manner:
a. 
A three-percent increase for 10 credits so accumulated.
b. 
A six-percent increase for 25 credits so accumulated.
c. 
A ten-percent increase for 40 credits so accumulated.
d. 
A fifteen-percent increase for 60 credits so accumulated.
(5) 
Merit compensation.
a. 
The Mayor may grant merit compensation to a manager in amounts up to $2,500 annually for outstanding performance and service to the City. All grants shall be made, if at all, and in whatever amount, at the option of the Mayor and each shall require Council approval. All grants shall be subject to availability of funding. Any grant made shall not be added to base regular compensation.
b. 
All exempt employees may apply annually for merit compensation. The compensation shall be granted by the Mayor based upon the exempt employee's performance. The criteria for the merit compensation shall include, but are not limited to, leadership, productivity and initiative. All applications shall be filed with the Mayor on or before April 15 and a final decision made in the month of June. The amount of such awards shall be as follows:
1. 
Commendable performance: $300.
2. 
Superior performance: $600.
3. 
Outstanding performance: $900.
Any such compensation shall not be added to the exempt employee's base compensation.
(6) 
The Mayor may grant an exempt employee's request for tuition reimbursement at an accredited college, university, or professional training school for courses which are relevant to the employee's position and which are taken with the advance approval of the department head and/or Mayor. The employee shall be reimbursed 50% for the cost of the tuition, provided that the reimbursement shall not exceed $600. The employee shall be limited to such reimbursement once per calendar year.
[Ord. No. 1173, § I, 9-13-2016]
[Ord. No. 571, § 1, 3-13-1987]
(a) 
The rates of compensation which are prescribed in this chapter shall be changed only by the City Council by amendment of this chapter.[1]
[1]
Editor's Note: Compensation schedules are included as an attachment to this chapter.
(b) 
Changes of the compensation plan shall be made in a manner to maintain proper relationship among the classes of positions and to reflect changes in the cost of living and in prevailing rates of pay for comparable positions outside the City services.
(1) 
Cost of living adjustments shall be made to management and nonunion employee pay schedules annually on July 1. Cost of living adjustment increases shall be no less than the annual change in the Consumer Price Index for All Urban Consumers from the prior January.
[Ord. No. 1212, § I, 2-26-2019]
(c) 
Changes in compensation of employees covered by collective bargaining shall be exclusively reserved to the Mayor.
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 767, §§ 1, 2, 9-28-1994; Ord. No. 902, § II, 9-10-2003]
(a) 
Starting rate on initial employment. Except as hereinafter provided, the starting rate of compensation on initial employment shall be the rate shown as Step 1 for the applicable class grade in the compensation plan appearing in § 16-12 or in the appropriate collective bargaining agreement.
(b) 
Exceptions as to starting rate. The starting rate of compensation on initial employment may be at a step rate higher than Step 1, provided:
(1) 
That compensation at such higher rate is recommended in writing by the appropriate manager and approved by the Mayor;
(2) 
That any such exception is based on the outstanding and unusual character of the employee's experience and ability over and above the minimum qualifications specified; and
(3) 
That an appropriation sufficient to pay such higher rate has been made.
(c) 
Starting rate on return to duty. A person who returns to duty in the same class of position after separation from the service shall be compensated as follows:
(1) 
If the separation was caused by a leave of absence of 30 days or more without pay under the provision of § 16-17(c)(2) or (3), at the step rate he received at the time of separation.
(2) 
If the separation was caused by entry into the armed forces of the United States, at the step rate to which he would have been entitled had his service not been interrupted by service in the armed forces.
(3) 
If the separation was for any other cause, at the starting rate on initial employment, subject to the exceptions provided for in Subsection (b) of this section.
(d) 
Starting rate in new position. Whenever a person is assigned to duty in a position not previously held by him and such change is not in the nature of a promotion, he shall receive the entrance rate in the schedule established for such position or such other rate within the applicable schedule he may be entitled to by reason of crediting him in his new position with such prior service that is found to meet the following conditions: the character and nature of duties of the position to which the person was assigned are similar to those of the new position; the service in the former position provided experience valuable to the performance of the new position.
(e) 
Rate of pay on promotion. When a person is promoted to a class with a higher compensation schedule his entrance rate in the compensation schedule shall be at a point that will guarantee an increase of two steps over his previous rate or the maximum rate of the higher compensation schedule, whichever is lower; and shall be at least one step above the maximum rate of the next lower class. Such entrance rate may be at a higher rate upon promotion, provided:
(1) 
That compensation at such higher rate is recommended in writing by the appropriate manager and approved by the Mayor;
(2) 
That any such exception is based on the outstanding and unusual character of the employee's experience and ability over and above the minimum qualifications specified; and
(3) 
That an appropriation sufficient to pay such higher rate has been made.
(f) 
Probation period. The first six months of service after initial appointment or promotion to a position classified under § 16-11 shall be considered the probation period. A person whose service during the probation period is not satisfactory shall be dismissed from the service, except that, in the case of promotion from a lower position, he shall be reinstated in such lower position.
(g) 
Advancement within a compensation schedule. Step rate increases shall be payable beginning with the first day of the pay period following anniversary date. At the completion of the first six months of service, the person shall be advanced to the next higher step in the appropriate schedule, provided his service has been satisfactory. Subsequently, the person shall be advanced to higher steps within the schedule, unless otherwise recommended by the manager or Mayor, in accordance with the following table until the employee has reached the maximum rate of the schedule for his position:
(1) 
Employees and exempt employees advance one step for each additional one year of service until the employee or exempt employee reaches his or her maximum rate of pay.
(2) 
Managers shall only advance in their appropriate pay schedule at the discretion of the Mayor. Such advancement shall only be based on merit, as determined by the Mayor; shall be limited to one increase per fiscal year; and shall be subject to the availability of funds by appropriation.
(h) 
Requirements as to continuity of service. Service requirements for advancement within the compensation schedules and for other purposes as specified in this chapter shall have the implication of continuous service, which means employment in the City service without break or interruption. Leaves of absence without pay of less than 30 days and leaves with pay shall not interrupt continuous service nor be deducted therefrom. Absences on leave without pay in excess of 30 days, except for extended service with the Armed Forces of the United States, shall be deducted in computing total service but shall not serve to interrupt continuous service. In case of repeated one-day absences without leave, the Mayor may consider the service of the employee interrupted and shall have the record of the employee show the same.
[1]
Editor's Note: Compensation schedules are included as an attachment to this chapter.
[Ord. No. 571, § 1, 3-13-1987]
(a) 
Overtime administration. In emergencies managers may prescribe, with the approval of the Mayor, reasonable periods of overtime work to meet operational needs. Such overtime shall be reported and justified as required by the Mayor. Complete records of overtime of employees shall be maintained by managers. Accrued compensatory time off records shall be kept by the director.
(b) 
Compensation for overtime. The employees and exempt employees of the City shall receive compensation as follows for work performed and services rendered in excess of their regular work week, such work and services being hereinafter called "overtime work":
(1) 
Managers shall not be entitled to any compensation for overtime work.
(2) 
All other employees and exempt employees of the City shall receive either compensatory time off or additional compensation at the rate of 1.5 hours for each hour worked in excess of the normal work schedule. No employee may accumulate more than 120 hours of compensatory time off.
(c) 
Call-in pay. Employees who are called in to perform work or render service outside of their regular working hours shall, for each such occurrence, be paid a minimum sum equal to their compensation for four hours at their regular rate of compensation. This minimum pay provision shall not apply to any work performed or services rendered immediately before or after the regular scheduled work of any employee and without interruption or cessation except for meals.
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 902, § III, 9-10-2003]
(a) 
Compensation for absence on holidays.
(1) 
Subject to the exceptions and conditions hereinafter provided, all exempt employees, temporary employees, seasonal employees and managers shall receive their regular compensation for all legal holidays:
a. 
New Year's Day.
b. 
Martin Luther King Day.
c. 
Presidents' Day.
d. 
Patriots' Day.
e. 
Independence Day.
f. 
Labor Day.
g. 
Memorial Day.
h. 
Columbus Day.
i. 
Veteran's Day.
j. 
Thanksgiving Day.
k. 
Day after Thanksgiving.
l. 
Christmas Eve.
m. 
Christmas Day.
(2) 
When any of the above holidays fall on a Saturday, the preceding Friday is observed. When any of the above holidays fall on a Sunday, the following Monday is observed. In order to qualify hereunder for compensation for any such holiday, such employee must have been regularly scheduled to work on such day, unless the absence of such regularly scheduled work day is due to jury service or is an absence for which compensation is payable under this chapter.
(3) 
When Christmas Day falls on a Saturday, the Mayor in his or her discretion, may choose to open City Hall on the preceding Thursday (which would normally be the observed Christmas Eve holiday). In that event, the Mayor shall grant each employee that worked that Thursday a floating holiday.
(4) 
When Christmas Day falls on a Sunday or Monday, the Mayor in his or her discretion, may choose to open City Hall on the preceding Friday (which would normally be the observed Christmas Eve holiday). In that event, the Mayor shall grant each employee that worked that Friday a floating holiday.
(b) 
Compensation for work performed on Sundays or holidays. Any employee in a position in the labor and trades group and custodial group who shall be required to perform work or to render services on one of the holidays listed in the preceding subsections, or on the Lord's Day, shall be paid therefor a total compensation at the rate of twice his regular rate of compensation. This provision shall not apply to the Police Department and the Fire Department, with the one exception of the master mechanic employed by the fire department, nor to the employees of any other department engaged in continuous or shift operations or whose duties or working schedule regularly require services to be rendered on the Lord's Day. Work and services for which increased compensation is payable under this section shall be limited to cases of unforeseen emergencies requiring immediate attention, and shall not be subject to any other provision of this chapter relating to compensation for overtime work.
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 687, § 1, 3-13-1992; Ord. No. 902, §§ IV, V, VI, VII, VIII, 9-10-2003; Ord. No. 1026, §§ I, II, 3-24-2009]
(a) 
Vacation leave.
(1) 
All exempt employees and managers of the City shall be entitled to the minimum vacation period which is now or which may hereafter be prescribed by any provision of General Laws applicable to such position, office, or employment and in force and effect in the City. Any exempt employee or manager of the City holding any position, office or employment for which no minimum vacation period is prescribed by the provisions of the General Laws in force and effect in the City, shall be entitled to vacation periods computed at the minimum rate specified and required by MGL, c. 41, §§ 111, 111A, and 111E, as amended, for civil service employees and other persons listed therein.
(2) 
All exempt employees and managers of the City who meet the requirements of § 16-21 herein entitled "Adjustments in salaries and wages based upon length of employment" regarding employment and service shall be entitled to vacation periods computed at the minimum rate specified and required by MGL c. 41, § 111G. Vacation periods shall not extend beyond the calendar year, and are not cumulative. All such vacation shall be granted by the heads of the several departments of the City at such time as in their opinion will cause the least interference with the performance of the regular work of the City.
(3) 
Amount of leave; conversion of unused leave to cash.
a. 
All exempt employees and managers shall, after six months of service, be granted a vacation of two weeks without loss of pay. Thereafter, all exempt employees and managers shall be granted a vacation of two weeks without loss of pay.
b. 
All exempt employees and managers shall, after five years of service, be granted a vacation of three weeks without loss of pay.
c. 
All exempt employees and managers shall, after 10 years of service, be granted a vacation of four weeks without loss of pay.
d. 
All exempt employees and managers shall, after 20 years of service, be granted a vacation of five weeks plus two days without loss of pay.
e. 
All exempt employees and managers shall, after 30 years of service, be granted a vacation of six weeks without loss of pay.
f. 
All exempt employees and managers who are entitled to three weeks' annual vacation under this section shall be entitled to convert up to one week of unused vacation into cash at the end of the calendar year.
g. 
All exempt employees and managers who are entitled to four or more weeks' annual vacation under this section shall be entitled to convert up to two weeks of unused vacation into cash at the end of the calendar year.
h. 
All exempt employees and managers shall, after 15 years of service, be granted a vacation of four weeks plus two days without loss of pay.
(b) 
Sick leave.
(1) 
Disability of firemen and policemen resulting from performance of duty. The members of the Fire Department and the Police Department who are absent from duty because of disability resulting from personal injuries arising out of and in the course of their employment or arising out of ordinary risks on the street while actually engaged, with the authorization of the City, in the business affairs or undertakings of the City; or during the period of their absence from duty because of total disability resulting from sickness or illness arising out of and in the course of their employment shall receive compensation in accord with MGL c. 41, § 111F.
(2) 
Disability of managers, employees and exempt employees not resulting from performance duty. All persons shall continue to receive their regular compensation during the period of their absence from duty because of total disability resulting from personal injuries, sickness or illness and not arising out of and in the course of their employment. Compensation for such disability shall be accumulated at the rate of one day for each three weeks of service in the preceding 12 months, but not more than 15 days in any calendar year and shall be credited on the first day of January. Holidays and any other day or days not included in the normal work week shall not be included in the computation of the number of days allowed hereunder. The unused portion of any sick leave allowed hereunder may be accumulated on an unlimited basis. In cases of undue hardship, managers, at their discretion, may allow a person to use his accumulated sick leave prior to the January first crediting date.
(3) 
Payment of managers, employees and exempt employees in excess of Workmen's Compensation benefits for disability resulting from performance of duty. All persons who are covered by Workmen's Compensation shall continue to receive during the period of their absence from duty because of total disability resulting from personal injuries arising out of and in the course of their employment, or arising out of ordinary risks of the street while actually engaged, with the authorization of the City, in the business affairs or undertakings of the City, or during the period of their absence from duty because of total disability resulting from sickness or illness arising out of and in the course of their employment, the difference between their regular compensation and the amount being received by them under the Workmen's Compensation Act. Amounts received hereunder shall be subject to Subsection (bX2) of this section governing sick leave benefits.
No person shall receive benefits hereunder in excess of the unused portion of any sick leave to which he may be entitled under Subsection (b)(2) of this section. Payments hereunder shall be charged against the unused portion of sick leave benefits as follows:
Number of days charged
=
Per diem amount received hereunder
Per diem regular compensation of days for which compensation benefits have been received
x
Number
(4) 
Report of disability. No person shall be entitled to compensation under this chapter for any period of disability unless such disability and the cause or reason therefor are reported forthwith to the manager of the office thereof. In the case of disability of a manager, such report shall be made to the director. Any person who feigns sickness, injury or disability, or who makes a false statement relative thereto, shall be subject to immediate suspension.
(5) 
Verification of disability. It shall be the duty of managers to take or cause to be taken such reasonable steps as may be necessary to determine and verify the existence and cause of any disability for which compensation is claimed under the provisions of this chapter.
(6) 
Examination by City Physician. It shall be the duty of the City Physician, upon request of the Mayor or a manager, to examine any person claiming compensation under this chapter for any period of disability, and to report the results of such examination to the Mayor or manager as frequently as requested during such period of disability. It shall also be the duty of the City Physician to report the Mayor or manager requesting such examination when the total disability of the person examined terminates. This section shall not operate or be construed to entitle any disabled person to medical treatment or services by the City Physician unless such person shall otherwise be entitled thereto without regard to this section.
(7) 
Absence for personal reasons. Every manager, employee or exempt employee of the City shall receive his regular compensation during absence from work due to the death of his parent, grandparent, grandchild, stepparent, husband, wife, child, stepchild, brother, sister, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt or uncle. Such absence shall be limited to three days for the death of any such relative, except in the case of the death of a spouse, child or sole surviving parent, the person shall be entitled to one additional day of leave.
[Ord. No. 1173, § II, 9-13-2016]
(8) 
Absences not deductible from vacation. The time or period during which any person shall be entitled to compensation under this chapter for absences due to disability or for deaths of relatives shall not be deducted from the vacation period to which such person is otherwise entitled; and such time or period of absence shall be included in computing the number of weeks of service in determining the basis for the allowance of such vacation period.
(9) 
Upon separation from service with a minimum of 10 years' service, any exempt employee or manager or designated beneficiary shall be compensated for each day of accumulated sick leave due to him or her at 50% of the rate of pay immediately prior to separation from service, and such accumulation shall not exceed 140 days.
(10) 
Managers or exempt employees shall be entitled to three personal days per calendar year, subject to the approval of their manager. Any days so used shall not be deducted from the individuals' accumulated sick leave.
(c) 
Special leave.
(1) 
In addition to leaves authorized above, a manager may authorize a person to be absent without pay for personal reasons for a period or periods not to exceed 10 working days in any calendar year.
(2) 
The Mayor may authorize special leaves of absence with or without pay for any period or periods not to exceed three calendar months in any one calendar year for the following purposes: attendance at college, university or business school for the purpose of training in subjects related to the work of the person and which will benefit the person and the City service; urgent personal business requiring the person's attendance for an extended period, such as settling estates, liquidating a business, serving on a jury and attending court as a witness; and for purposes other than the above that are deemed beneficial to the City service.
(3) 
The City Council, upon the recommendation of the Mayor, may grant leaves of absence with or without pay in excess of the limitations above for the purposes of attending extended courses of training at a recognized university or college and for other purposes that are deemed beneficial to the City service.
(d) 
Absence without leave. A person who is absent from duty shall report the reason therefor to his manager prior to the date of absence when possible and in no case later than noon on the first day of absence. All unauthorized and unreported absences shall be considered without leave and deduction of pay shall be made for the period of absence. Such absence may be made the ground for disciplinary action.
[Ord. No. 571, § 1, 3-13-1987]
(a) 
Responsibilities of the director. The director shall be responsible for the administration of the compensation plan, including, but not limited to, the determination of proper compensation rates within existing ordinance provisions, and the preparation of recommendations and initiation of approved revisions to the plan on the basis of changes in cost of living and prevailing rates of pay for comparable positions outside the City service. The changes recommended by the director shall be considered by the Council and any changes in the compensation schedules deemed appropriate shall be made only by the Council by amendment of this chapter.
(b) 
Employee requests for compensation adjustments. Any person shall have the right to the consideration of any request he may have with respect to changes in the application of the compensation plan to his position. The person shall initially make his request to his manager who shall promptly seek to arrive at a solution which is consistent with the compensation plan and acceptable to the employee. Where the manager is unable to resolve such a request in the manner that the person is willing to accept in writing, the request shall then be submitted to the director together with the manager's recommendation thereon, for a solution which is consistent with the compensation plan and acceptable to the person and the manager. In case the person's request cannot be so resolved, such request, with the recommendation of the director and the manager, shall be submitted for consideration and action by the Council by amendment of this chapter.
[Ord. No. 571, § 1, 3-13-1987]
(a) 
The administrative and business offices of the City shall be open to the public every day Monday through Friday, exclusive of legal holidays, from 8:30 a.m. to 4:00 p.m.
(b) 
Managers, employees and exempt employees shall work the number of hours per week indicated in either § 16-12 of this chapter or in the collective bargaining agreement covering their position.
[Ord. No. 571, § 1, 3-13-1987]
(a) 
To the extent possible, consistent with public service and the conduct of the affairs of the City, it is declared that the normal working hours for employees of the City shall not exceed eight hours in any one day, nor 40 hours in any one week. Exceptions to such rule being necessary by reason of the varied nature of the duties and functions of the various departments of the City, it is hereby declared that the normal work week for such excepted cases shall be as outlined in the appropriate collective bargaining agreement relative to the fire, police, public utility, public services, maintenance and community service department employees. The Fire Chief, Police Chief, Commissioner of Public Utilities, Commissioner of Public Services and Director of Maintenance shall each be responsible for setting schedules.
[Ord. No. 1154, § IV––V, 9-29-2015]
(b) 
Election officers shall work from the opening of the polls to such hour as may be necessary for the completion of their duties.
[Ord. No. 571, § 1, 3-13-1987; Ord. No. 764, § 3, 9-28-1994; Ord. No. 902, § IX, 9-10-2003; Ord. No. 1176, § I, 10-11-2016]
In addition to the basic compensation fixed and established by ordinance or otherwise, exempt employees of the City shall receive additional compensation as hereinafter provided and subject to the terms, provisions, conditions and exceptions hereinafter set forth:
(a) 
Rate of compensation.
(1) 
Exempt employees shall receive additional compensation at the following rates:
After Completion Of
(years of service)
Per Year
5
$156
10
$312
15
$468
20
$572
25
$676
(2) 
Such additional compensation shall be included in the basic or regular rate of compensation for the purpose of computing compensation for holiday pay, overtime pay or call-in pay under the provisions of §§ 16-15 and 16-16.
(b) 
All such additional compensation is to be payable in equal installments based upon the number of regular payroll periods to which such exempt employee is annually entitled, but only in the payroll periods in which the said exempt employee is entitled to compensation from the City.
In determining whether or not an exempt employee is entitled to additional compensation due to seniority, and the amount thereof; where the employment has not been continuous, all periods of employment with the City shall be added to each other except where the employment was terminated through fault, deficiency, resignation or act of department head, officer, official or employee, and such separation from employment exceeds 60 days.
(c) 
The exempt employee shall be entitled to the additional compensation under this section commencing on the first payroll period following the time when the exempt employee shall have completed the necessary periods of service set forth above.
(d) 
Any exempt employee who leaves the service of the City directly to enter the Armed Forces of the United States and who thereafter returns to the service of the City within six months of the termination of such service with the Armed Forces shall be entitled to have the period of such service with the Armed Forces added to the term of his employment with the City in determining whether or not he is entitled to additional compensation and the amount thereof under this chapter.
(e) 
Such additional compensation shall be payable only to a person rendering full-time services on a nonintermittent basis in any permanent office, job or position, regardless of whether such services are rendered pursuant to temporary provisions or permanent appointment.
(f) 
Such additional compensation shall not be payable to any person rendering services in any temporary or seasonal work, occupation, project, office, position or job.
[Ord. No. 571, § 1, 3-13-1987]
If the manager of one department of the City shall become the acting manager of a second department, he shall be paid additional compensation for the period that he serves simultaneously as the manager of both such departments; the additional compensation to be at the rate of 25 per centum of the compensation fixed and established for the manager of such second department.
[Ord. No. 571, § 1, 3-13-1987]
The inclusion of any office, position or job in this chapter or the omission therefrom of any office, position or job shall not operate to create, establish, discontinue or abolish the same. No change made by this chapter in the name or title of any office, position or job shall affect the existence or continued existence of such office, position or job.
[Ord. No. 765, § 1, 9-28-1994; Ord. No. 956, § I, 4-26-2005; Ord. No. 993, 6-12-2007]
(a) 
Preferred but not required. It is preferred but not required that appointees to management positions live within the City of Pittsfield, with the exception of public safety managers listed in Subsection (b) below.
(b) 
Residency required for public safety managers. The following public safety managers employed by the City of Pittsfield must establish a residence in the City within 90 days of appointment.
(1) 
Fire Chief;
(2) 
Police Chief; and
(3) 
Public Services Commissioner.
[Ord. No. 1154, § VI, 9-29-2015]
(c) 
Residence defined. "Residence" means the principal place of domicile of the manager. "Principal place of domicile" means a manager's true, fixed and permanent home. In determining principal place of domicile, the Mayor and the City Council may consider any and all records and documents which identify or purport to identify a manager's residence or which otherwise provide evidence of such residence.
(d) 
Certification of residency.
(1) 
Annually, on July 1, every manager subject to this section shall file with the Personnel Department a certificate on a form prescribed, signed under the pains and penalties of perjury, stating such manager's name and place of residence.
(2) 
If upon certification of residency of a place not within the City, or failure to file such certification within the time prescribed, a hearing shall be held by the Mayor on such matter. Any manager subject to such hearing shall receive notice at least 10 calendar days before such hearing containing a general statement of its purpose and the disciplinary action that may result.
(e) 
[1] Validity. In the event that this section shall be deemed to be in conflict with a provision of any general or special law, the provision of that general or special law shall govern and shall not defeat the application of this section with respect to any manager not governed by the law. Any action of a court of competent jurisdiction declaring this section invalid with respect to any manager shall not be held to apply to any other manager.
[1]
Editor's Note: Former Subsection (e), Interaction with City Charter, was repealed 9-29-2015 by § VII of Ord. No. 1154. Sections VIII and IX of this ordinance also redesignated former Subsections (f) and (g) as Subsections (e) and (f), respectively.
(f) 
The Building Commissioner must establish a residence within 10 miles of the perimeter of the City within 90 days of appointment.
[Ord. No. 830, § I, 6-30-1997]
Every employee of the City shall be given an annual performance review by his or her immediate supervisor.
[Ord. No. 700, § 1, 4-29-1992]
There is hereby established a department to be known as the "Department of Personnel," hereinafter sometimes referred to in this article as the department.
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall consist of a Director of Personnel, hereinafter sometimes referred to in this article as the director, who shall be the head of the Department, and such other personnel for which provision may be made from time to time hereafter.
[Ord. No. 700, § 1, 4-29-1992; Ord. No. 1154, § X, 9-29-2015]
In accordance with Article 2, Section 2-10 and Article 3, Section 3-3 of the City Charter enacted by Chapter 72 of the Acts of 2013, the Mayor shall appoint a Director of Personnel.
[Ord. No. 700, § 1, 4-29-1992; Ord. No. 1154, § XI, 9-29-2015]
In accordance with Article 3, Section 3-3 of the City Charter enacted by Chapter 72 of the Acts of 2013, the Director of Personnel may be removed by the Mayor in his sole discretion.
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall study, develop, establish, and coordinate uniform personnel practices and procedures for all departments of the City, consistent with existing laws.
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall be consulted by and shall make recommendations and render assistance to all other departments in the procurement of personnel.
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall study the classification, assignment, and utilization of personnel in all other departments and shall make recommendations to such other departments for such changes which may be necessary to effect the proper classification and assignment of personnel, and the full utilization thereof in such duties which will permit the City to receive the maximum benefits from the skills and capabilities of such personnel.
[Ord. No. 700, § 1, 4-29-1992]
The department of personnel shall be consulted by, and shall make recommendations and render assistance to, all other departments in connection with the promotion or upgrading of personnel, with particular emphasis upon the establishment and enforcement of a uniform policy or procedure which will ensure full opportunity to all qualified persons already in the City's service to advance therein, consistent with the existence of opportunities therefor and the law applicable thereto, and commensurate with their capabilities.
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall serve as the labor registration office for the City under the civil service laws; furnish information to all persons interested in civil service examinations; render assistance to all other departments in civil service matters; and perform liaison duties between all other departments and the department of civil service of the commonwealth.
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall study and recommend any and all steps and measures necessary; consistent with public service and insofar as reasonably possible, to establish and enforce substantially uniform wages and substantially uniform standards for working hours for similar positions, for vacations, for sick leave and absence without loss in pay in emergencies and on other special occasions, and for working conditions generally; to the end that there shall be no unnecessary disparity or discrimination in such rights and privileges received or enjoyed by like employees of the different departments of the City;
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall discharge all duties and functions incident to the administration of the workers' compensation insurance for employees of the City, including the securing of information from the various other departments and the preparation and filing of all reports, information, and data required by law with the insurer, Department of Industrial Accidents and other persons or offices entitled thereto. This section shall not authorize the Department of Personnel to purchase or contract for any insurance in behalf of the City.
[Ord. No. 700, § 1, 4-29-1992; Ord. No. 1154, § XII, 9-29-2015]
The Department of Personnel shall keep and maintain full and complete personnel files and records on all officers and employees of the City. Such department shall make such files and records and the information contained therein available to all other departments when necessary; it being the intention of this article that the establishment and maintenance of such central personnel files shall eliminate the necessity for their duplication in other departments.
[Ord. No. 700, § 1, 4-29-1992]
All other departments of the City shall, from time to time, make such reports and furnish such information to the Department of Personnel as the latter shall require in the performance and discharge of its duties and functions.
[Ord. No. 700, § 1, 4-29-1992]
The Department of Personnel shall, from time to time, make such reports and recommendations to other departments as may be necessary for the accomplishment of the purposes of this article; and shall annually, in January; report to the City Council the transactions of the Department during the preceding year, making such suggestions and recommendations as may be necessary.
[Ord. No. 826, § I, 6-12-1997]
The Department of Personnel shall publish notice of upcoming civil service tests in The Berkshire Eagle and The Pittsfield Gazette.
[Ord. No. 994, § II, 6-12-2007]
The Department of Personnel shall be responsible for providing the staffing and services for the Retired Senior Volunteer Program.
[Ord. No. 994, § II, 6-12-2007]
The Department of Personnel shall be responsible for providing the staffing and services for the Council on Aging.