The Village Administrator shall serve as the Village's
Budget Officer. The Budget Officer's term shall not exceed the
shortest time period of either the Administrator's contract of
employment or the term of the current Village President. Removal from
office shall be in accordance with applicable state law and applicable
contractual provisions, if any. The Budget Officer may concurrently
hold another nonconflicting appointed municipal office.
The Budget Officer shall have the following powers and duties:
A. Permit and encourage and establish the use of efficient planning,
budgeting, auditing, reporting, accounting, and other fiscal management
procedures in all municipal departments, commissions and boards;
B. Compile an annual budget in accordance with state law;
C. Examine all books and records of all municipal departments, commissions
and boards which relate to monies for municipal departments, commissions
and boards, and paid out by the municipality, municipal department,
commissions and boards, debts and accounts receivable, amounts owed
by or to the municipality, municipal departments, commissions and
boards;
D. Obtain such additional information from the municipality, municipal
departments, commissions and boards as may be useful to the Budget
Officer for purposes of compiling a municipal budget, such information
to be furnished by the municipality, municipal departments, commissions
and boards in the form required by the Budget Officer. Any department,
commission or board which refuses to make such information as is requested
of it available to the Budget Officer shall not be permitted to make
expenditures under any subsequent budget for the municipality until
such municipal department, commission or board shall comply in full
with the request of the Budget Officer;
[Amended 7-27-2016 by Ord. No. 16-16]
E. Compile a budget containing the revenues available to the Village
for the fiscal year for which the budget is drafted, together with
recommended expenditures for the Village for all of its departments,
commissions and boards. The budget shall contain actual or estimated
revenues and expenditures for the two years immediately preceding
the fiscal year for which the budget is prepared and implemented.
The budget shall express the fund from which each of the expenditures
shall come;
F. Seek outside professional advice and services as necessary, but only
upon the approval of a specifically described budget line item or
to assist in the response to specific needs of the Board of Trustees;
G. Transfer funds within any fund or any department. The corporate authorities,
by vote of 2/3 of the members then holding office, may revise the
budget and/or transfer monies within a fund or from one fund to another.
No revision of the annual budget shall be made increasing the budget
in the event monies are not available to do so;
H. Incorporate statutory procedures for budget amendments to separate
funds. No revision of the budget shall be made increasing the budget
in the event funds are not available to effectuate the purpose of
the revision;
I. Develop a budget with the principal purpose of incorporating Board
approval for line item amendments;
[Amended 7-27-2016 by Ord. No. 16-16]
J. Establish and maintain such procedures as shall ensure that no expenditures
are made by the municipality, municipal departments, commissions or
boards except as authorized by the budget;
K. Coordinate with the Village Treasurer, Clerk and their assistants,
and the Village's accounting software a unified means of monitoring
and reporting information so as to avoid duplicate data;
L. Perform such other powers and duties as may be provided from time
to time by law.
Whenever a vacancy shall occur in the office of Budget Officer,
the vacancy shall be filled in accordance with state statute. If circumstances
warrant it, a temporary successor may be appointed in accordance with
state statute.
Any compensation to be paid to the Budget Officer, including
any temporary budget officer, shall be as determined from time to
time by the Board of Trustees.
The Village hereby incorporates into this article the terms
and provisions of ILCS Ch. 65, Act 5, §§ 8-2-9.1 through
8-2-9.10, as now in effect and as from time to time hereafter amended,
providing for the adoption of an annual municipal budget in lieu of
passage of an annual appropriation ordinance.