[CC 1978 §110.270; Bill No. 86-8(110.026A), 9-15-1986; Ord. No. 110.270A §1, 5-31-2008]
A. The City
Treasurer of the City of Chaffee, Missouri, shall be appointed by
the Mayor and approved by a majority of the members of the City Council
of said City, and shall hold his/her office for a term of one (1)
year thereafter and until his/her successor is duly appointed and
qualified.
B. The City
Treasurer shall execute to the City of Chaffee a bond in the sum of
one thousand dollars ($1,000.00) as required by ordinance, conditioned
that he/she will faithfully perform all the duties of his/her office.
C. The Treasurer
shall receive and safely keep all monies of the City which may come
into his/her hands and shall disburse the same only upon warrants
properly drawn, signed by the Mayor and attested by the City Clerk,
provided however, that said Treasurer shall honor and pay warrants
issued by the proper officer of the Library Board of the City and
drawn upon the "Library Fund". He/she shall keep in a book provided
for that purpose a full and accurate account of all monies received
and disbursed and on what account received and disbursed. He/she shall
keep a separate account of each fund or appropriation and the debits
and credits thereto belonging. He/she shall keep a register of all
warrants paid, describing such warrants by their date, number, name
of payee, and amount, specifying the time of receipt thereof, from
whom received and on what account. He/she shall cancel all bonds,
coupons, warrants and other evidences of debt against the City, whenever
paid by him/her, by writing or stamping across the face thereof the
words "paid by the City Treasurer" with the date of payment written
or stamped thereon. He/she shall issue duplicate receipts for all
sums of money which may come into his/her hands, specifying in said
receipts the date of payment and on what account paid. One (1) of
these receipts shall be given to the person making the payment, and
the other he/she shall file with the City Clerk who shall upon same
credit the person named in the receipt with the amount of the payment
and charge the Treasurer with the same. He/she shall give information
to the Mayor and Council in writing, when requested, upon any subject
relating to his/her office and to the fiscal affairs of the City.
D. The Treasurer
shall report to the Council at the first (1st) regular meeting of
each month showing the amount of money received by him/her, from whom
received and on what account. He/she shall also include in his/her
report a detailed statement showing all disbursements made by his/her
office, to whom paid, date when paid, amount paid and on what fund
drawn. He/she shall, on the first (1st) regular meeting of the Council
in July of each year, make a complete and detailed report of the affairs
of his/her office showing all receipts and disbursements for the preceding
year, the balance, if any, on hand in the respective funds. He/she
shall also make a written statement of bonds maturing the succeeding
year, the amount of money required to pay interest on any debts or
obligations falling due during the succeeding year.
E. At the
first (1st) regular meeting of the Council held in April or as soon
thereafter as may be of each year, the Treasurer shall present to
the Council and Mayor, for final settlement, a general statement of
his/her accounts for the past fiscal year. Such report shall show
the actual condition of the Treasury on the first (1st) day of April
and any balance remaining on hand to the credit of any fund, and such
settlement, when approved by the Mayor and Council, shall be made
a matter of record in the office of the City Clerk.
F. The Treasurer
is hereby expressly prohibited from using, either directly or indirectly,
for his/her own benefit or that of any other person any money, warrants
or other obligations of the City in his/her custody and keeping, and
any violation of this Section shall be deemed an ordinance violation.
G. The Treasurer
shall have free access to the books of the City Clerk and the Clerk
shall have free access to the books of the Treasurer for the purposes
of inspection of each other's books, papers, statements and accounts.