[R.O. 2006 §110.010; CC 1980 §110.050; Ord. No. 746 §1, 2-16-1993; Ord. No. 1006, 4-17-2006; Ord. No. 1015, 7-7-2006; Ord. No. 1030 §1, 1-16-2007; Ord. No. 1238 §1, 12-19-2016]
The Board of Aldermen shall hold a regular meeting on the third Monday of each month at 6:30 P.M.
An additional monthly meeting may be called each month on the first Monday of each month at 6:30 P.M. at the discretion of the Mayor or City Administrator in the event the business before the Board of Alderman so requires, and in said event the administration shall send notice to the members of the Board of Aldermen prior to said meeting and post the agenda for said meeting as required by law.
The members of the Board of Aldermen shall not be entitled to any additional compensation for attending any meeting on the first Monday of the month according to the terms of this Section.
When the day fixed for any meeting referred to in this Section falls upon a day designated by law as a legal or national holiday, such meeting shall be held at the time and date which is approved by the Board of Aldermen at the regularly scheduled meeting in the month prior to the holiday.
[R.O. 2006 §110.020; CC 1980 §110.060]
All regular meetings of the Board shall be held in the City Hall Council Chambers of the City.
[R.O. 2006 §110.030; CC 1980 §110.070]
The Mayor shall call special meetings of the Board whenever in his/her opinion the public business may require it, or at the express written request of any two (2) members of the Board. Whenever a special meeting shall be called, a summons or a notice in writing signed by the Mayor or the Acting President of the Board, shall be served upon each member of the Board either in person or by notice left at his/her place of residence, stating the date and hour of the meeting and the purpose for which the meeting is called, and no business shall be transacted thereat, except as is stated in the notice. All such notices of meetings shall conform to the provisions of Chapter 610, RSMo. Provided that any Alderman may waive such notice in writing, or is deemed waived if the Alderman attends the meeting, except in cases where such attendance is for the specific purpose of contesting the regularity of proceedings leading up to the special meeting.
[R.O. 2006 §110.050; CC 1980 §110.110]
A majority of all the members elected to the Board shall constitute a quorum at any regular or special meeting of the Board.
Except as otherwise herein prescribed, the Board of Aldermen hereby adopts Roberts Rules of Order for the conduct of its business. The Board of Aldermen may by resolution prescribe and enforce such rules as it may find necessary for the expeditious transaction of its business, but such rules shall not contravene the requirements of this Code or other ordinances.
[R.O. 2006 §110.070; CC 1980 §110.130]
All reports, communications, ordinances, resolutions, contract documents or other matters to be submitted to the Board shall, at least seventy-two (72) hours, exclusive of weekends and holidays, prior to each Board meeting, be delivered to the City Clerk whereupon the City Clerk shall immediately arrange a list of such matters according to the order of business. None of the foregoing matters shall be presented to the Board by administrative officials except those of an urgent nature, and the same, when so presented, shall have the written approval of the Mayor before presentation.
[R.O. 2006 §110.080; CC 1980 §110.140]
The Board shall cause to be kept a journal of its proceedings and the ayes and nays shall be entered on any question at the request of any two (2) members. The Board may prescribe and enforce such rules as it may find necessary for the expeditious transaction of its business.
[R.O. 2006 §110.110; CC 1980 §110.170]
Any member shall have the right to have the reason for his/her dissent from or protest against, any action of the Board entered in the minutes.
An Alderman may request the privilege of having an abstract of his/her statement on any subject under consideration by the Board entered in the minutes. Such Alderman's abstract shall be entered as submitted in the official minutes.
The City Clerk may be directed by the presiding officer with the consent of the Board, to enter in the minutes a synopsis of the discussion on any question coming regularly before the Board.
[R.O. 2006 §110.120; CC 1980 §110.180]
Any person desiring to address the Board shall first secure the permission of the presiding officer so to do, provided however, that under the following headings of business, unless the presiding officer rules otherwise, any qualified person may address the Board without securing such prior permission.
Written communications. Interested parties or their authorized representative may address the Board by written communications in regard to matters then under discussion.
Oral communications. Taxpayers or residents of the City, or their authorized legal representatives, may address the Board by oral communications on any matter concerning the City's business, or any matter over which the Board has control, provided however, that preference shall be given to those persons who may have notified the City Clerk in advance of their desire to speak in order that the same may appear on the agenda of the Board.
Reading of protests. Interested persons or their authorized representative may address the Board by reading of protests, petitions or communications relating to zoning, sewer and street proceedings, hearings on protests, appeals and petitions, or similar matters, in regard to matters then under consideration.
Time limits. Each person addressing the Board shall give his/her name and address in an audible tone of voice for the record, and unless further time is granted by the Board, shall limit his/her address to five (5) minutes. All remarks shall be addressed to the Board as a body and not to any member thereof. No person, other than the Board and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Board, without the permission of the presiding officer. No questions shall be asked an Alderman, except through the presiding officer.
Addressing the Board after a motion is made. After a motion has been made by the Board, no person shall address the Board without first securing the permission of the Board so to do.
Public inquiries. Any person desiring to ask a question of the Board shall submit the same in writing to the City Clerk.
[R.O. 2006 §110.130; CC 1980 §110.190]
Prior Approval By Administrative Staff. All ordinances, resolutions and contract documents shall, before presentation to the Board, have been approved as to form and legality by the City Attorney or department under whose jurisdiction the administration of the subject matter of the ordinance, resolution or contract document would devolve and be approved, provided, that if approval is not given, then the same shall be returned to the Mayor with a written memorandum of the reasons why such approval is withheld. In the event the questioned instrument is not redrafted to meet a department head's objection, or the objection is not withdrawn and approval in writing given, then the Mayor shall so advise the Board and give the reasons advanced by the department head for withholding approval.
Bills Must Be Signed And Mayor's Veto. Every bill duly passed by the Board and presented to the Mayor and by him/her approved shall become an ordinance, and every bill presented as aforesaid, but returned with the Mayor's objections thereto, shall stand for reconsideration. The Board shall cause the objections of the Mayor to be entered at large upon the journal and proceed at its convenience to consider the question pending, which shall be in this form: "Shall the bill pass, the objections of the Mayor thereto notwithstanding?" The vote on this question shall be taken by ayes and nays and the names entered upon the journal and if two-thirds (2/3) of all the members shall vote in the affirmative, the City Clerk shall certify the fact on the roll, and the bill thus certified shall be deposited with the proper officer, and shall become an ordinance in the same manner and with like effect as if it had received the approval of the Mayor. The Mayor shall have power to sign or veto any ordinance passed by the Board, provided, that should he/she neglect or refuse to sign any ordinance and return the same with his/her objection, in writing, at the next regular meeting of the Board, the same shall become a law without his/her signature.
Ordinances. The style of the ordinances of the City shall be: "Be it ordained by the Board of Aldermen of the City of Troy, as follows:" No ordinance shall be passed except by bill, and no bill shall become an ordinance unless on its final passage a majority of the members elected to the Board of Aldermen shall vote for it, and the "ayes" and "nays" be entered on the journal. Every proposed ordinance shall be introduced to the Board of Aldermen in writing and shall be read by title or in full two (2) times prior to passage, both readings may occur at a single meeting of the Board of Aldermen. If the proposed ordinance is read by title only, copies of the proposed ordinance shall be made available for public inspection prior to the time the bill is under consideration by the Board of Aldermen. No bill shall become an ordinance until it shall have been signed by the Mayor or person exercising the duties of the Mayor's office, or shall have been passed over the Mayor's veto, as herein provided.
Effective Date Of Ordinance. All ordinances passed by the Board, except when otherwise specifically provided, shall take effect and be in force from and after due legal passage.
Effect Of Repeal. When any ordinance repealing a former ordinance, clause or provision, shall be itself repealed, such repeal shall not be construed to revive such former ordinance, clause or provision, unless it shall be expressly so provided.
[R.O. 2006 §110.160; CC 1980 §110.250]
Whenever it is provided that an advertisement or notice shall be published in a newspaper published in this City, and there shall, in fact, be no newspaper published in this City, then said advertisement shall be published in any paper of general circulation in the City.