[HISTORY: Adopted by the Board of Trustees of the Village of Woodsburgh 9-9-2013. Amendments noted where applicable.]
GENERAL REFERENCES
Adoption of local laws — See Ch. 24.
Public meetings — See Ch. 27.
Voting requirements for Village boards — See Ch. 41.
A. 
Monthly meetings of the Board of Trustees shall be held on the fourth Monday of each month at 8:00 p.m. at Village Hall, 30 Piermont Avenue, Hewlett, New York, or at such other date, time and location as may be designated by the Mayor or the Board of Trustees.
B. 
Other meetings of the Board may be called by the Mayor and shall be called by the Mayor upon the written request of three Trustees.
C. 
Meetings of the Board other than the monthly meeting shall be called upon reasonable notice to each member of the Board, which notice may be written or oral.
D. 
Notice of meetings shall be given as required by law by or at the direction of the Village Clerk.
In the case of any matter scheduled for public hearing upon an application by a person or entity other than the Village, all submissions by the applicant in connection with such matter shall be filed with the Village Clerk no later than 10 business days before the date upon which the public hearing is scheduled to be held. Exceptions to this procedure shall be made only upon written certification by the Mayor, or by three Trustees acting without the Mayor, that circumstances exist requiring consideration notwithstanding a late filing. The foregoing provisions shall not be construed to prevent or prohibit an applicant from making any submission at the public hearing.
The Village Clerk shall prepare an agenda, including all proper and complete items received pursuant to these rules and in accordance with the direction of the Mayor. The agenda shall be distributed by the Village Clerk to each member of the Board and to the Village Attorney no later than two business days before the meeting date, where reasonable to do so. Notwithstanding the agenda for the meeting, when the Board is duly convened it may undertake any action within its powers.
Unless it is impractical to do so, at least two business days before each meeting of the Board, the Village Clerk shall cause a copy of the agenda for such meeting to be posted conspicuously on a bulletin board at the Village Office and on any website maintained by the Village. In cases where it is impractical to post the agenda as provided herein, the agenda shall be posted in advance of the meeting.
A. 
Public hearings. Members of the public shall be entitled to be heard on any public hearing item at the time such item is called by the Mayor. Residents of the Village may be given priority of speaking order over nonresidents. The Mayor or Board may impose reasonable limits on the duration of public comments.
B. 
Other agenda matters. The Mayor or a majority of the Board shall determine whether public comment will be received on any agenda item other than a public hearing and may determine the persons permitted to speak with respect to such item and the order and amount of time allotted to any such person to speak with respect to such matters.
A. 
The Village Clerk shall cause minutes to be kept of proceedings at each meeting of the Board in accordance with applicable law and shall keep such minutes and proceedings on public file as the record of the proceedings of the Board.
B. 
The Village Clerk shall circulate to all members of the Board draft minutes of each meeting. A reasonable period of time shall be provided for each Board member to submit proposed changes or comments to the Mayor or Village Clerk. After the passage of such reasonable period of time, the Mayor may direct the Clerk to file the minutes, with such corrections or changes as the Mayor may determine appropriate. Copies of the final minutes promptly shall be distributed to each member of the Board, and subsequent changes or corrections in the minutes may be made by majority vote of the Board at any meeting.