[HISTORY: Adopted by the Board of Trustees of the Village
of Woodsburgh 9-9-2013. Amendments noted where applicable.]
A.
Monthly meetings of the Board of Trustees shall be held on the fourth
Monday of each month at 8:00 p.m. at Village Hall, 30 Piermont Avenue,
Hewlett, New York, or at such other date, time and location as may
be designated by the Mayor or the Board of Trustees.
B.
Other meetings of the Board may be called by the Mayor and shall
be called by the Mayor upon the written request of three Trustees.
C.
Meetings of the Board other than the monthly meeting shall be called
upon reasonable notice to each member of the Board, which notice may
be written or oral.
D.
Notice of meetings shall be given as required by law by or at the
direction of the Village Clerk.
In the case of any matter scheduled for public hearing upon
an application by a person or entity other than the Village, all submissions
by the applicant in connection with such matter shall be filed with
the Village Clerk no later than 10 business days before the date upon
which the public hearing is scheduled to be held. Exceptions to this
procedure shall be made only upon written certification by the Mayor,
or by three Trustees acting without the Mayor, that circumstances
exist requiring consideration notwithstanding a late filing. The foregoing
provisions shall not be construed to prevent or prohibit an applicant
from making any submission at the public hearing.
The Village Clerk shall prepare an agenda, including all proper
and complete items received pursuant to these rules and in accordance
with the direction of the Mayor. The agenda shall be distributed by
the Village Clerk to each member of the Board and to the Village Attorney
no later than two business days before the meeting date, where reasonable
to do so. Notwithstanding the agenda for the meeting, when the Board
is duly convened it may undertake any action within its powers.
Unless it is impractical to do so, at least two business days
before each meeting of the Board, the Village Clerk shall cause a
copy of the agenda for such meeting to be posted conspicuously on
a bulletin board at the Village Office and on any website maintained
by the Village. In cases where it is impractical to post the agenda
as provided herein, the agenda shall be posted in advance of the meeting.
The Clerk and/or the Village Attorney shall cause to be published
in the official newspaper of the Village all public notices required
by law.
A.
Public hearings. Members of the public shall be entitled to be heard
on any public hearing item at the time such item is called by the
Mayor. Residents of the Village may be given priority of speaking
order over nonresidents. The Mayor or Board may impose reasonable
limits on the duration of public comments.
B.
Other agenda matters. The Mayor or a majority of the Board shall
determine whether public comment will be received on any agenda item
other than a public hearing and may determine the persons permitted
to speak with respect to such item and the order and amount of time
allotted to any such person to speak with respect to such matters.
The Mayor or Village Clerk shall poll the members of the Board
to determine the vote upon any items being voted upon.
A.
The Village Clerk shall cause minutes to be kept of proceedings at
each meeting of the Board in accordance with applicable law and shall
keep such minutes and proceedings on public file as the record of
the proceedings of the Board.
B.
The Village Clerk shall circulate to all members of the Board draft
minutes of each meeting. A reasonable period of time shall be provided
for each Board member to submit proposed changes or comments to the
Mayor or Village Clerk. After the passage of such reasonable period
of time, the Mayor may direct the Clerk to file the minutes, with
such corrections or changes as the Mayor may determine appropriate.
Copies of the final minutes promptly shall be distributed to each
member of the Board, and subsequent changes or corrections in the
minutes may be made by majority vote of the Board at any meeting.
