[Ord. No. 659 §1, 5-2-2011]
A. 
The Planning and Zoning Commission may:
1. 
Make studies and recommend to the Board of Aldermen plans, goals and objectives relating to the growth, development, and redevelopment of the City.
2. 
Develop and recommend to the Board of Aldermen policies, ordinances, administrative procedures, and other means for carrying out plans in a coordinated and efficient manner.
3. 
Prepare and submit to the Board of Aldermen recommendations for regulations governing the subdivision of land within the City, including, among other things, requirements for the coordinated development of the municipality. Other recommendations may be; for the coordination of streets within subdivisions with other existing or planned streets or with other features of the City Plan or official map of the City; for adequate open spaces for traffic, recreation, light and air; and for a distribution of population and traffic. The Commission shall further make recommendations as to requirements of the extent and manner of installation of all utility facilities; and recommended manner of enforcement. All recommendations shall be in conformity with Chapter 89, RSMo., and not conflict with this Code or any other ordinance of the City.
4. 
Make recommendations to the Board of Aldermen concerning proposed preliminary plat approvals, conditional use permits, and proposed Zoning Map changes as provided by Article IV, Sections 400.195 and 400.200 and Article V, Section 400.275.
5. 
Make recommendations regarding the approval or disapproval of plats for land subdivision.
B. 
The Planning and Zoning Commission may adopt rules and regulations governing the procedures and operations not inconsistent with the provisions of this Chapter.
C. 
The Planning and Zoning Commission shall make an annual report to the Board of Aldermen covering investigations, transactions and recommendations, and other reports relative thereto as it may deem proper or as required by the Board of Aldermen.
[Ord. No. 659 §1, 5-2-2011]
A. 
There shall be a Planning and Zoning Commission consisting of not less than seven (7) members nor more than fifteen (15) members. The Mayor, by May first (1st) of each year, shall decide whether he or she will hold a seat on the Planning and Zoning Commission for the year beginning May first (1st) and ending April thirtieth (30th). The Board of Aldermen shall decide by May first (1st) each year which Board of Aldermen representative shall sit on the Planning and Zoning Commission for the year beginning May first (1st) and ending April thirtieth (30th). The remaining members shall be citizens of the City of Strafford and shall serve without compensation.
B. 
Citizen members of Planning and Zoning Commission shall be appointed by the Mayor with the approval of the Board of Aldermen for a term of four (4) years and until their successors are appointed. Any vacancy in the citizen members shall be made by appointment, as aforesaid, at the time such vacancy occurs for the duration of the unexpired term.
C. 
Citizen members of Planning and Zoning Commission shall be an inhabitant and a resident of the City at the time and for at least one (1) year preceding his appointment.
D. 
The Board of Aldermen may remove from office any citizen member for cause stated in writing after a public hearing.
[Ord. No. 659 §1, 5-2-2011]
A. 
The Planning and Zoning Commission shall establish a regular meeting schedule and shall meet frequently enough so that it can take action in conformance with Article IV, Section 400.250 (Applications to be Processed Expeditiously).
B. 
Since the Planning and Zoning Commission has only advisory authority, it need not conduct its meetings strictly in accordance with the quasi-judicial procedures set forth in Articles IV, VI and VII. However, it shall conduct its meeting so as to obtain necessary information and to promote the full and free exchange of ideas.
C. 
Minutes shall be kept of all proceedings.
D. 
All Planning and Zoning Commission meetings shall be open to the public, and whenever feasible the agenda for each Commission meeting shall be made available in advance of the meeting.
E. 
Whenever the Planning and Zoning Commission is called upon to make recommendations concerning a preliminary plat approval request, conditional use permit request, land use change (zoning) or a minor subdivision amendment proposal, the planning staff shall post on or near the subject property one (1) or more notices that are sufficiently conspicuous in terms of size, location, and content to provide reasonable adequate notice to potentially interested persons of the matter that will appear on the Commission's agenda at a specified date and time. Such notice(s) shall be posted at least seven (7) days prior to the meeting at which the matter is to be considered.
[Ord. No. 659 §1, 5-2-2011]
A. 
A quorum for the Planning and Zoning Commission shall consist of a majority of the Commission membership (excluding vacant seats). A quorum is necessary for the Commission to take official action.
B. 
A motion shall be passed by the "aye" votes of a majority of the quorum.
[Ord. No. 659 §1, 5-2-2011]
Annually, at its first (1st) meeting in May, the Planning and Zoning Commission shall elect from its citizen members a Chairman and Secretary, who shall be eligible for re-election, and shall adopt rules and regulations as it may deem necessary for the transaction of business.
[Ord. No. 659 §1, 5-2-2011]
A. 
From time to time, the Board of Aldermen may appoint one (1) or more individuals to help the Planning and Zoning Commission carry out planning responsibilities with respect to a particular subject area. By way of illustration, without limitation, the Board may appoint advisory committees to consider the thoroughfare plan, bikeway plan, housing plans, economic development plans, etc.
B. 
Members of such advisory committees shall sit as non-voting members of the Planning and Zoning Commission when such issues are being considered and lend their talents, energies, and expertise to the Planning and Zoning Commission. However, all formal recommendations to the Board of Aldermen shall be made by the Planning and Zoning Commission.
C. 
Nothing in this Section shall prevent the Board of Aldermen from establishing independent advisory groups, committees, or commissions to make recommendations on any issue directly to the Board of Aldermen.
[Ord. No. 659 §1, 5-2-2011]
Within sixty (60) days after submission of an application for an approved use permit, conditional use permit, preliminary plat, sign permit or land use change (zoning) to the Planning and Zoning Commission, the Commission shall recommend approval or disapproval and forward the application to the Board of Aldermen; otherwise the application or request shall be deemed "recommended for approval" by the Commission; except that the Commission, with the consent of the applicant, may extend the sixty (60) day period. The grounds for recommendation for disapproval of any application or request by the Commission shall be made a matter of public record.