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City of Buckner, MO
Jackson County
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Table of Contents
Table of Contents
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[Ord. No. 906, 6-4-2009]
There is hereby created and established the Office of City Administrator for the City of Buckner, Missouri.
[Ord. No. 906, 6-4-2009]
A qualified person shall be appointed City Administrator for the City of Buckner, Missouri, by a majority vote of the full Board of Aldermen, with the approval of the Mayor. The person so appointed shall serve for a one-year term.
[Ord. No. 906, 6-4-2009]
The Administrator shall be the Chief Administrative Assistant to the Mayor and shall have general superintending control of the administration and management of the government business, officers and employees of the City, subject to the direction and supervision of the Mayor and/or the Board of Aldermen.
[Ord. No. 906, 6-4-2009]
He/she shall also be twenty-one (21) years of age, a citizen of the United States, a voter under the Laws and Constitution of this State and the ordinances of this City, and is not at any time in arrears for any unpaid City taxes, or forfeiture or defalcation while in office. He/she shall have considerable knowledge of City administration and the operation of municipal government.
[Ord. No. 906, 6-4-2009]
The City Administrator, before entering upon the duties of his/her office, shall file with the City a bond in the amount of sixty five thousand dollars ($65,000.00); such bond shall be approved by the Board of Aldermen and such bond shall insure the City of Buckner for the faithful and honest performance of the duties of the City of Buckner and for rendering a full and proper account to the City of Buckner for funds and property which shall come into the possession or control of the City Administrator. The cost of such bond shall be paid by the City of Buckner; however, should the City Administrator be covered by a blanket bond to the same extent, such individual bond shall not be required.
[Ord. No. 906, 6-4-2009]
The City Administrator shall receive such compensation as may be determined from time to time by the Board of Aldermen.
[Ord. No. 906, 6-4-2009]
The City Administrator shall serve at the pleasure of the Board of Aldermen. The Mayor, with the consent of a majority of the Board of Aldermen, may remove the City Administrator from office at will.
[Ord. No. 906, 6-4-2009; Ord. No. 922 §1, 12-3-2009]
A. 
General. The City Administrator shall serve as chief fiscal and administrative officer of the City with responsibility for the City's finances, including the collection, disbursement of all funds, and signing documents in accordance with fiscal policies and resolutions of the City to include the requirement for cosigning. Any and all funds invested must be one hundred percent (100%) protected and insured against any possible loss of funds.
B. 
Assistant To Mayor. The City Administrator shall be the chief administrative assistant to the Mayor. Except as otherwise specified by ordinance or by the laws of the State of Missouri, the City Administrator shall coordinate and generally supervise the operation of all departments of the City of Buckner, Missouri.
C. 
City Treasurer/Accountant. The City Administrator is hereby designated as City Treasurer/Accountant.
D. 
Purchasing. The City Administrator shall be the Purchasing Agent for the City of Buckner, Missouri, and shall insure that all purchases are made in accordance with purchasing rules and procedures in Chapter 135, Procurement Policy; Conflicts of Interest, as approved by the Board of Aldermen.
E. 
Budget. The City Administrator shall be the Budget Officer of the City of Buckner, Missouri, and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the City in cooperation with standing committees and department heads, embodying in it a budget document with proper supporting schedules and an analysis to be submitted to the Mayor, the Administration and Finance Committee, and Board of Aldermen for their final approval. This information shall be presented to the Mayor, the Administration and Finance Committee, and Board of Aldermen in accordance with Section 130.055.
F. 
Annual Report. The City Administrator shall assist the Mayor in the preparation of the annual report of the City's affairs, including in such report a summary of reports of department heads and such other reports as the Mayor and Board of Aldermen may require. The audited financial statements shall be presented to the Board of Aldermen on or before the 180th day after the close of the fiscal year.
G. 
Personnel System. The City Administrator shall act as the personnel officer of the City and shall implement an appropriate position classification system and pay plan adopted by the Mayor and Board of Aldermen. The City Administrator, after consultation with department heads, may approve advancements and appropriate pay increases within the approved pay plans and position classification system. The City Administrator shall have the power to appoint, suspend, and remove, in accordance with Personnel System regulations approved by the Board of Aldermen, all subordinate employees of the City with the exception of appointive officials, as defined in Section 115.005. Appointive officials shall be removed from office as per Section 115.020. The City Administrator shall make recommendations of appointment and removal of appointive officials to the Mayor.
H. 
Policy Formulation. The City Administrator shall recommend to the Mayor, appropriate committees and Board of Aldermen adoption of such measures as he may deem necessary or expedient for the health, safety, or welfare of the City or for the improvement of administrative services for the City, and shall administer said policies.
I. 
Board Of Aldermen Agenda. The City Administrator shall submit to the Mayor and Board of Aldermen a proposed agenda for each Board of Aldermen meeting at least forty-eight (48) hours before the time of the regular Board meeting and said agenda shall be posted in accordance with the sunshine law of Missouri, RSMo. Section 610.020.
J. 
Boards And Commissions And Committees. The City Administrator shall work with all City Boards, Commissions and Committees as directed by the Mayor to help coordinate the work of each.
K. 
Attend Board Of Aldermen Meetings. The City Administrator shall attend all meetings of the Board of Aldermen, unless excused therefrom, call the roll, keep the records, perform any and all other duties or functions prescribed by the Mayor and Board of Aldermen and take part in the discussion of all matters coming before the Board of Aldermen. He shall give notice of all regular and special meetings of the Board of Aldermen.
L. 
Bid Specifications. The City Administrator shall supervise the preparation of all bid specifications for services and equipment, and receive sealed bids for presentation to the Board of Aldermen.
M. 
State And Federal Aid Programs. The City Administrator shall coordinate federal and state programs which may have application to the City of Buckner, Missouri.
N. 
Conference Attendance. The City Administrator may attend state and regional conferences and programs applicable to his office, and the business of the City of Buckner, Missouri, whenever such attendance is directed and approved by the Mayor and Board of Aldermen. Funds supplied by the City to reimburse the City Administrator for his expense will be in accordance with the travel reimbursement policy of the City.
O. 
Press Releases. The City Administrator shall be responsible, with approval from the Mayor, for keeping the public informed in the purposes and methods of City Government through all available news media and all City press releases. Whereas the information involves the Police Department the Chief of Police will be responsible with approval of the Mayor or City Administrator for keeping the public informed in the purposes and methods of City Government through all available news media and all press releases. In the event the Mayor, City Administrator or Police Chief are not available the duties will be passed onto the approved designee.
P. 
Recordkeeping. The City Administrator shall keep full and accurate records of all actions taken by him in the course of his duties, and he shall safely and properly keep all records and papers belonging to the City of Buckner, Missouri, and entrusted to his care that are deemed public records by the statutes of the state; additionally, all official personnel records shall be maintained by the City/Administrator; all such records shall be and remain the property of the City of Buckner, Missouri.
Q. 
Ordinance Binding. The City Administrator shall periodically bind, or cause to be bound, all ordinances.
R. 
Ordinance File. The City Administrator shall keep a numerical file of the original copies of all ordinances.
S. 
Emergency. The City Administrator shall, in the case of accident, disaster or other circumstances creating a public emergency, have the power to award contracts and make purchases for the purpose of alleviating the emergency when the Mayor or the Acting President of the Board of Aldermen cannot be contacted. The City Administrator shall notify the Mayor when possible and shall file a report with the Board of Aldermen covering such emergency action, the necessity for same, together with an itemized accounting of all expenditures incurred.
T. 
Miscellaneous. In addition to the foregoing duties, the City Administrator shall perform any and all other duties or functions prescribed by the Mayor and Board of Aldermen.
[Ord. No. 906, 6-4-2009; Ord. No. 922 §1, 12-3-2009]
A. 
City Property. The City Administrator shall have responsibility for all real and personal property of the City of Buckner, Missouri. The City Administrator shall make or cause to be made an inventory of all personal property over one thousand five hundred dollars ($1,500.00) annually, before December 31, and develop values for property in conjunction with department heads. Personal property may be sold by the City Administrator only with approval of the Board of Aldermen. Real property may be sold only with the approval of the Board of Aldermen by resolution or ordinance.
B. 
Recommendations And Representations. The City Administrator shall make recommendations on City capital improvements and equipment expenditures, recommend projects, assist in the selection of consultants, and direct and participate in negotiating easements. He shall also represent the City's interests with contractors and utilities, before the media and with other public jurisdictions, and shall lobby on the City's behalf.
C. 
Set Administrative Policies. The City Administrator shall have the power to prescribe such rules and regulations as he shall deem necessary or expedient for the conduct of administrative agencies subject to his authority, and he shall have the power to revoke, suspend, or amend any rule or regulation of the administrative service except those prescribed by the Board of Aldermen.
D. 
Coordinate Departments. The City Administrator shall have the power to coordinate the work of all the departments of the City, and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government. In addition, he shall have the power to delegate tasks to any employee to accomplish his duties and the goals of the City.
E. 
Complaints, Investigations And Reports. The City Administrator shall have the power to investigate and examine or inquire into the affairs or operation of any department of the City under his jurisdiction, and shall report on any condition or fact concerning the City Government required by the Mayor and Board of Aldermen. The City Administrator shall either handle or direct to the proper department head or other authority all complaints received by the City. The City Administrator shall demonstrate the ability to establish and maintain effective working relationships with City officials, department heads, employees, community and business representatives, the media, and the general public.
F. 
Coordinate Officials. The City Administrator shall have the power to overrule any action taken by a department head, and may supersede him in the functions of his office.
G. 
Bill And Ordinance Preparation. The City Attorney may prepare and/or review bills and ordinances at the direction of the City Administrator, Mayor or Board of Aldermen. The City Administrator shall prepare appropriate copies thereof.
H. 
At no time shall the duties or powers of the City Administrator supersede the action by the Mayor and Board of Aldermen.
[Ord. No. 906, 6-4-2009; Ord. No. 922 §1, 12-3-2009]
No individual member of the Board of Aldermen shall directly interfere with the conduct of any department or duties of employees subordinate to the City Administrator.