The Board of Aldermen shall elect a Clerk for such Board, to be known as "the City Clerk", whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall keep a journal of the proceedings of the Board of Aldermen. He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City; he/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City.
[R.O. 2010 §105.320; CC 1970 §2-37; Ord. No. 847 §2, 2-11-1949]
The duties of the City Clerk shall be those imposed upon him/her by Statute, this Code or other ordinances of the City and such additional duties as shall be designated from time to time by the City Administrator.
[R.O. 2010 §105.330; C.O. 1948 c. 2 §5-2; CC 1970 §2-38]
It shall be the duty of the City Clerk to attend the meetings of the Board of Aldermen; to keep regular minutes of their proceedings and to record the same and all ordinances which may become laws and all resolutions passed by the Board in the journal. He/she shall have the custody of the City Seal, the original rolls of ordinances and resolutions passed by the Board of Aldermen, the public records of the City and all such other papers, records and documents as may be entrusted to his/her care, and the same shall safely and properly keep. He/she shall record the official bonds of all City Officers, and all other bonds executed to the City and filed in his/her office, in a book kept for that purpose. He/she shall affix the City Seal to and countersign all such public instruments, documents and papers as are required by law or ordinance to be attested with the Seal of the City. He/she shall certify under his/her hand and the Seal of the City all such documents, copies or papers in his/her office as may be required for the use of any City Officer or private citizen. He/she shall furnish to the City Attorney or Board of Aldermen any record, document or paper in his/her office, which either may be called for or be used in any court; but for the same he/she shall take and file a receipt. He/she shall, whenever required, furnish the Mayor, Board of Aldermen, City Administrator or any committee of the Board, copies or abstracts of any books, accounts, records, vouchers or documents in his/her office, or any information relating to the business of the City or of his/her office, and he/she shall at all times permit the Mayor, any member of the Board of Aldermen, City Administrator or any interested City Officer or other person, to examine any books, papers or documents in his/her office.
[R.O. 2010 §105.340; CC 1970 §2-39]
The City Clerk shall perform the duties of City Collector, as prescribed by State law.
[R.O. 2010 §105.350; C.O. 1948 c. 2 §5-3; CC 1970 §2-40]
The City Clerk shall prepare, seal with the City Seal and countersign all commissions and other official documents which the Mayor is required to issue and keep a register thereof, in which the substance thereof shall be noted.
[R.O. 2010 §105.360; C.O. 1948 c. 2 §5-5; CC 1970 §2-42]
A. 
The City Clerk shall be general accountant of the City. He/she shall examine, audit and adjust all accounts, claims and demands in favor of or against the City, and shall after such examination certify the amount or balance due thereon except in cases where some other officer is charged with such duty. He/she shall keep the accounts of the City in proper books therefor, in which the City shall be represented by the term "City revenue" in which shall be charged all money coming into the City Treasury from whatever source derived, which shall be specified, and shall be credited with all appropriations made for any purpose or account which shall also be specified.
B. 
He/she shall also keep in proper books the accounts between the City and the City Treasurer, charging the latter with all money received into the Treasury and crediting him/her with all money paid out according to law, in each case specifying the source from which such money was received and on what account paid out.
C. 
He/she shall keep in proper books therefor the accounts between the City and all officers or persons who may have entrusted to them the collection of any money for the City, charging each with the amount which may be in his/her hands for collection, and crediting him/her with all payments into the City Treasury. He/she shall keep in proper books therefor a statement of the condition of the City revenue in which every fund, which by law or ordinance is made a separate fund, shall be credited with all receipts into the Treasury on account thereof, and shall be charged with all appropriations thereof and warrants drawn thereon.
D. 
He/she shall keep a register of all warrants drawn on the Treasury wherein shall be stated the date, number and amount thereof, and to whom and out of what fund payable. He/she shall also keep an account of all debts due to or by the City, and he/she shall enter into a bill book all bonds, notes, bills and other obligations payable by or to the City, stating when and by whom the same are payable and the amount of principal thereof and the rate of interest thereon.
[R.O. 2010 §105.370; C.O. 1948 c. 2 §5-6; CC 1970 §2-43]
The City Clerk shall procure all stationery, books, fuel and other articles necessary for his/her own office and that of the Mayor and other City Officers, and for the Board of Aldermen, and shall furnish all City Officers with such books as are required to be used or kept by them, all of which he/she shall keep an accurate account, taking receipts from all officers to whom he/she shall deliver such supplies. He/she shall also pay the postage on, or other necessary expenses of any official documents received or sent by him/her, or any other City Officer, and for all expenses incurred under the provisions of this Section he/she shall draw a warrant on the City Treasurer, payable out of the appropriation for the contingent expenses.
[R.O. 2010 §105.390; C.O. 1948 c. 2 §5-9; CC 1970 §2-45]
When the Board of Aldermen shall have fixed the rate of taxation for any given year, the City Clerk shall make out appropriate books, and shall therein set out in suitable columns opposite the name of each person, and the item of amount of taxable property, as returned by the County Assessor, and the Board of Equalization, the amount of taxes, whether general or special, due thereon, and shall collect the full amount of taxes levied and to be collected, and also with all other licenses and other duties of all kinds to be collected, and it shall be the duty of the Clerk to report to the Mayor all taxes collected and uncollected.
[R.O. 2010 §105.410; C.O. 1948 c. 2 §5-12; CC 1970 §2-48]
The City Clerk shall in all City elections perform all the duties specified in the general election law of the State.