[R.O. 2009 §2-41; Code 1969 §2-13; Ord. No. 3309 §1, 11-15-1993; Ord. No. 3680 §1, 3-6-2000; Ord. No. 3739 §1, 12-18-2000; Ord. No. 4653 §1, 8-17-2015; Ord. No. 5067, 12-5-2022]
The regular meetings of the Board of Aldermen shall be held
on the first and third Mondays of each month from September through
May at 7:00 P.M. and on the third Monday in June, July and August
at 6:00 P.M. In the event that any regular meeting of the Board of
Aldermen shall fall upon a legal holiday, such meeting shall be held
on the next day which is neither a Saturday, Sunday or a legal holiday.
All regular meetings of the Board of Aldermen shall be held in City
Hall or at such other publicly accessible location located in the
City of Brentwood that is sufficient to accommodate the anticipated
attendance of the meeting.
[R.O. 2009 §2-42; Code 1969 §2-14;Ord. No. 4620 §1, 4-6-2015]
A.
Special meetings may be called by the Mayor at any time. Unless notice
of such meeting is waived by each member of the Board of Aldermen,
such meetings shall be called by giving notice thereof to the City
Clerk/Administrator who shall make out a written notice of such special
meeting stating therein the time, place and purpose of such meeting.
A copy of the City Clerk/Administrator's notice shall immediately
thereafter be delivered to each Alderman or to some member of his/her
family over the age of fifteen (15) years at his/her usual place of
abode by the Chief of Police or his/her designee and by e-mail at
an established e-mail address of the member. If the Alderman and his/her
family are not available for such service of notice, it shall be sufficient
to post such notice at the door of his/her address. The Chief of Police
or his/her designee shall make return of their service of such notices
to the City Clerk/Administrator on the same day on which such notices
were delivered, and the City Clerk/Administrator shall enter upon
the journal of the Board of Aldermen a copy of the return of service
by the Chief of Police or his/her designee. In case of a waiver of
notice, the same shall be made a part of the records of the City Clerk/Administrator.
B.
The Mayor shall also call special meetings of the Board of Aldermen
upon the written request of any four (4) members of the Board of Aldermen.
C.
Notice of special meetings shall also be given as required by State
law.
[1]
State Law Reference — Notice of special meetings, §610.020,
RSMo.
[Ord. No. 4844, 6-18-2018]
A.
Order.
The order of events associated with all regular meetings of the Board
of Aldermen shall be substantially as follows:
1.
Call to order and roll call;
2.
Pledge of Allegiance;
3.
Approval or amendment of the agenda;
4.
Announcements, appointments, proclamations and recognitions;
5.
Public hearings;
6.
Citizen comments;
7.
Reports of Mayor and Aldermen;
8.
City Administrator's report;
9.
Consent agenda;
10.
Old business;
11.
New business;
12.
Citizen comments;
13.
Adjournment.
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The Board of Aldermen, by majority vote of the members present,
may change the order of business.
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B.
Establishment. The agenda shall be established by the City Administrator in accord with Section 115.110; provided, however, that, any item requested by the Mayor or any member of the Board of Aldermen shall be included on the agenda.
C.
Consent
Agenda. At the time of establishing the agenda, the Mayor or City
Administrator may include one (1) or more of the following items of
business on the agenda as being on the consent agenda:
1.
Minutes of Board of Aldermen Meetings;
2.
Reports of Standing Committees;
3.
Approval of licenses;
4.
Report of bid openings;
5.
Approval of warrant list;
6.
Resolutions for approval of City contracts, purchases and similar
administrative matters.
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At the request of the Mayor or one (1) or more members of the
Board of Aldermen any item of business shall be removed from the consent
agenda and considered on the regular agenda under new business.
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The Board of Aldermen, by a majority vote of the members present,
may approve and adopt the consent agenda by a single motion. Upon
approval of the consent agenda, each item thereon shall be deemed
passed, approved and adopted, as if considered individually.
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D.
Citizen
Comments. A maximum of fifteen (15) minutes may be allotted for each
citizen comment portion of the agenda, which may be extended by a
majority of the Board or the presiding officer. Each person wishing
to address the Board shall give their name and address and identify
any organization or entity on whose behalf the person is speaking,
if any. Speakers will be limited to three (3) minutes each, which
may be extended by a majority of the Board or the presiding officer.
[R.O. 2009 §2-43; Code 1969 §2-15; Ord. No. 3298 §1, 8-16-1993]
There being four (4) wards in the City and each of such wards
having two (2) members on the Board of Aldermen, making a total of
eight (8) members exclusive of the Mayor, no meeting of the Board
of Aldermen shall be commenced or held unless there are present either
five (5) Aldermen and the Mayor or five (5) Aldermen exclusive of
the Mayor, either of which shall constitute a quorum for the transaction
of any City business.
[R.O. 2009 §2-45; Code 1969 §2-17]
The Mayor shall rule on all questions arising in meetings of
the Board of Aldermen and his/her ruling shall be final, except when
an appeal from such ruling shall be voted by a two-thirds (⅔)
majority of the members of the Board of Aldermen. Robert's Rules of
Order, Newly Revised and all future editions thereof, shall be followed
when in doubt or in the absence of a specific rule.
[1]
State Law Reference — Authority to adopt rules for the
conduct of business, §79.150, RSMo.
[R.O. 2009 §2-46; Code 1969 §2-19]
The Board of Aldermen shall semi-annually in February and August
of each year make out and spread upon their records a full and detailed
account and statement of the receipts and expenditures and indebtedness
of the City for the half-year ending December thirty-first (31st)
and June thirty-first (31st) preceding the date of such report, which
account and statement shall be published in some newspaper in the
City.
[1]
State Law Reference — Publication of semi-annual statements,
§79.160, RSMo.
[R.O. 2009 §2-221; Ord. No. 2430 §2, 4-2-1979; Ord.
No. 2715 §2, 12-17-1984; Ord. No. 3280 §1, 6-7-1993; Ord. No. 4701 §1, 3-7-2016]
The Board of Aldermen shall fix the compensation of all officers
and employees on an annual basis in connection with its adoption of
the City's annual budget. As to officials elected or appointed to
a fixed term of office, compensation shall be specified in a separate
ordinance dealing only with that subject; provided, however, that
in accord with Section 79.270, RSMo., the salary of an officer elected
or appointed for a fixed term shall not be changed during the time
for which he or she was elected or appointed.
[Ord. No. 5078, 2-21-2023]
The Board of Aldermen may make investigations into the affairs of the City and the conduct of any City department, office or agency, and for this purpose may subpoena witnesses, administer oaths, take testimony and require the production of evidence. Subpoenas issued in accordance with this Section may be issued pursuant to authority delegated by the Board of Aldermen or by a motion approved by a majority of the members of the Board of Aldermen voting thereon and shall be signed by the Mayor, or in case of his or her absence or inability to act, by the Acting President of the Board of Aldermen or the official acting in such capacity if there is a vacancy in the office of Acting President of the Board of Aldermen, and shall be attested by the City Clerk. Every such subpoena shall be served and return thereof made to the City Clerk in the same manner as provided by law for the service and return of subpoenas in civil actions in the Circuit Courts of this State. Such subpoenas may be enforced by applying to a judge of the St. Louis County Circuit Court for an order upon any witness who shall fail to obey a subpoena to show cause why such subpoena should not be enforced, which said order and a copy of the application therefor shall be served upon the witness in the same manner as a summons in a civil action, and if said Court shall, after a hearing, determine that the subpoena should be sustained and enforced, said Court shall proceed to enforce said subpoena in the same manner as though said subpoena had been issued in a civil case in the Circuit Court. Any person who shall, without reasonable cause, fail or refuse to comply with a subpoena or other lawful order issued pursuant to this Section, by or on behalf of and under the authority of the Board of Aldermen, shall be guilty of an ordinance violation, and, upon conviction thereof, shall be subject to the penalties as provided in Section 100.080 of the City Code.
[R.O. 2009 §2-56; Code 1969 §2-43; Ord. No. 3277 §1, 5-3-1993]
A.
Appointment. At the first (1st) meeting of the Board of
Aldermen after each annual election, the Mayor shall appoint the Chairmen
and members of all standing committees. Such appointments shall be
made with the advice and consent of a majority of the members of the
Board of Aldermen.
B.
Members — Number And Requirements. The number of members
of each committee shall be as provided by the Mayor and Board of Aldermen
at the time of appointment. Only members of the Board of Aldermen
shall be eligible to serve on the following standing committees: Public
Safety, Public Works and Ways and Means. Members of the Board of Aldermen
and any resident of the City who is a qualified voter under the laws
and Constitution of this State and this City may serve on all other
standing committees, whether now existing or hereafter created.
C.
Notice. Notice of meetings of any standing committee shall
be given as required by applicable law.
[1]
State Law Reference — Notice of special meetings, §610.020,
RSMo.
[R.O. 2009 §2-58; Code 1969 §§2-42, 2-44]
A.
There
is established a Public Safety Committee.
B.
The
Committee shall review all ordinances relating to the Police Department,
Fire Department, public safety and fire safety and shall have legislative
oversight over all matters relating to public safety. The Committee
shall have such other functions as may be provided by the Board of
Aldermen.
[R.O. 2009 §2-59; Code 1969 §§2-42, 2-44]
A.
There
is established a Public Works Committee.
B.
The
Public Works Committee shall have legislative oversight over all matters
relating to sewers and sewage disposal, streets, sidewalks, parks
and recreation, planning, zoning and development. The Committee shall
have such other functions as may be provided by the Board of Aldermen.
[R.O. 2009 §2-60; Code 1969 §§2-42, 2-44]
A.
There
is established a Ways and Means Committee.
B.
The
Ways and Means Committee shall have legislative oversight over the
financial affairs of the City and shall review all ordinances relating
to licenses and occupational regulations. The Committee shall have
such other functions as may be provided by the Board of Aldermen.
[Ord. No. 5074, 1-17-2023]
A.
There
is hereby established a Communications Committee.
B.
The
Communications Committee shall have legislative oversight over matters
relating to the communication efforts of the City and shall review
all ordinances relating to communication programs, platforms and policies.
The Committee shall have such other functions as may be specified
by the Board of Aldermen from time to time.
